Council Minutes – January 14, 2008

(These minutes will require approval/adoption at the next regular session of Council, scheduled for January 29, 2008)

Council met in regular session Monday January 14, 2008 at 7:00 p.m. at Mountain Grove.

Present:            Mayor, Janet Gutowski

                        Deputy Mayor, Bob Harvey

Councillors: Normand Guntensperger, Jeff Matson, John Purdon, Gary Smith, Phillip Smith and Bob Harvey, Frances Smith

Staff in attendance: John DuChene, Judy Gray, and Cathy MacMunn

Also in attendance: Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

A Public Meeting (for the purpose of receiving planning reports and public input under the Planning Act) preceded the regular Council session.

A planning report for Fosnough (Part Lot 6, Conc.2 Oso District) was then presented to Council and those in attendance by David Sappleton of Tunnock Planning Consultants Ltd.

Following the presentation, the Mayor asked if there were any persons in attendance wishing to speak in favour or against the proposal. There were no comments or questions received.

#520    John Purdon, Phillip Smith

That the recommendations of the Planning Report for the FOSNOUGH rezoning proposal be accepted and further, that staff is directed to prepare a draft amending zoning bylaw for consideration at the next regular meeting of Council.

                                                                                                                                    Carried

A second planning report for Neill (Part Lot 19, Conc. 3, Hinchinbrooke District) was then presented to Council and those in attendance by David Sappleton.

Following the presentation, the Mayor asked if there were any persons in attendance wishing to speak in favour or against the proposal. Mr. Neill was in attendance and he supported the proposed rezoning.

#521    John Purdon, Phillip Smith   

That the recommendations of the Planning Report for the NEILL rezoning proposal be accepted and further, that staff is directed to prepare a draft amending zoning bylaw for consideration at the next regular meeting of Council.

                                                                              Carried

The Council agenda was then introduced. The Clerk requested that the agenda be amended by adding “Committee/Agency Appointments” under Reports (Clerk-Administration) as 8(j)(i).

# 522   Jeff Matson, Normand Guntensperger

That the agenda for the January 14, 2007 meeting be adopted as amended.

                                                                              Carried

The Mayor requested if any members of Council wished to declare conflict regarding the agenda items to be discussed.  Councillor Matson declared potential conflict with item 8(c) Accounts Payable.

The Minutes of December 10, 2007 were then introduced.

A typing error was identified for resolution #507 (word “how” to read “now”)

#523            Normand Guntensperger, Jeff Matson

That the minutes of the December 10, 2007 Council meeting be adopted as corrected.

                                                                              Carried

Discussion of the Official Plan was then introduced.  Provincial representatives in attendance included Cam McCauley, Biologist - MNR , Alida Mitton, Planner - MOE
Victor Castro, Group Leader -Surface Water – MOE, Laurie Miller, Planner, MMAH
and Joe Gallivan, Senior Planner MMAH.

MNR and MOE provided a short presentation on "At-Capacity Lake Trout Lakes" to help explain the province’s policy in designating trout lakes at risk.  In the case of Central Frontenac four lakes have now been categorized as “At-Capacity”.  These lakes include Sharbot Lake - West Basin (existing), Silver Lake (existing), Crow Lake (new) and Eagle Lake (new).

A general discussion (questions/answer period) followed this presentation.

In addition to the recommended Minister’s modification regarding At Capacity Lake Trout Lakes, two additional proposed Minister’s modifications were introduced for discussion; i.e., Sewage Disposal/Septic Setbacks and Vegetation Buffers.

#524    Bob Harvey, Gary Smith

            That the Ministry’s proposed modification 6 (a) be rejected and the modification             read “Reduction of the 30 m [98.4 ft.] setback for a subsurface sewage disposal             system should only be permitted where site conditions (e.g. topography, a right-    of-way or private road bisecting the lot, soil conditions) preclude the reasonable             possibility of achieving the prescribed setback”.

                                                                                                            Carried

#525    Bob Harvey, Gary Smith

            That the Ministry’s proposed modification 7 (b) be amended to allow setbacks of             accessory structures as the average setback of adjacent properties provided the             minimum is 15 m [49.2 ft.].

            And further that wording changes in Sections 3.6.5.B and 3.7.10 be made by        adding the following to the end of each of those sections respectively. “However,             shoreline structures may be setback a lesser distance where there is an established             building line provided that the average setback is not less than 15 m [49.2 ft.].”

                                                                                                                                    Carried

Unfinished Business was then introduced.

#526    John Purdon, Phillip Smith

            That the Unfinished Business Report dated January 14, 2008 be received.

                                                  Carried

#527    Phillip Smith, John Purdon

That Public Works Update Report dated January8, 2008 be received for information.

Carried

#528    John Purdon, Phillip Smith

That the Draft report of the Waste Management Committee dated January 2, 2008 be received for consideration (to be discussed in more detail at the next Council Session) and further, that staff be directed to prepare an RFP (Request for Proposal) to initiate implementation of recommendations #5 and #6 regarding the purchase of waste management bins and related transportation services.

Carried           

#529    Gary Smith, Bob Harvey

That Council for the Township of Central Frontenac approve the Accounts Payable Reports dated Dec. 11, 2007 ($63,025.24); Dec. 17, 2007 ($763,959.77), Dec. 21, 2007 ($430,027.44) and January 4, 2008 ($98,949.80).

Carried

#530    Gary Smith, Bob Harvey

That Council for the Township of Central Frontenac approve the following reduction of Assessments pursuant to the Municipal Act.

Roll # 10 39 010 010 10950 (Tineke Hollestelle) in the amount of 27,000 for June 1, 2007 to Dec. 31, 2007 – reason mobile unit removed.

Roll # 10 39 070 020 18800 (Central Frontenac Twp.) property class changed to exempt for tax sale property vested to the municipality.

And further, that Council approve an adjustment of taxes to be calculated by the tax department for the related period.

                                                                                                                                    Carried

#531    Bob Harvey, Gary Smith   

That Council for the Township of Central Frontenac receive the Report of

Expenditures to Budget for the period ending November 30, 2007.

                                                                                                                                    Carried

#532    Bill Snyder, Frances Smith

That Council for the Township of Central Frontenac receive the Construction Activity Report for December 2007.

Carried

#533    Bill Snyder, Frances Smith

That the Mayor and Clerk be authorized to execute an agreement between Ross Dubeau and Yvonne McCullough and the municipality for the purpose of ensuring maintenance of any sewage disposal system to be constructed on lands described as part of Lot 1, Concession 3, being part 1 on plan 13R-19024, in the former geographic Township of Kennebec, now in the Township of Central Frontenac.

Carried

#534    Bill Snyder, Frances Smith

That Council for the Township of Central Frontenac recognizes Reverend Shawn Craven as a Chaplain for the Central Frontenac Fire and Emergency Service.

                                                                                                                                    Carried

#535    Frances Smith, Bill Snyder

That Council for the Township of Central recognize “Family Day”

as a new statutory holiday and further that the Statutory Holiday Policy D1.5 for the township be amended to include the 3^rd Monday of February each year as “Family Day”.

Carried

#536    Frances Smith, Bill Snyder

            That the following Committee appointments be made for 2008:

                        Rideau Valley Conservation Authority – John Purdon

                        Mississippi Valley Conservation Authority – Bob Harvey

                        Quinte Conservation Authority – Gary Smith

                        North Frontenac Arena Management Board – Bill Snyder

                                                                                      Normand Guntensperger

                        EOTA and C.P.R. Trail Steering Committee – Gary Smith                  

                        District #4 Recreation Committee (Hinchinbrooke) – Phillip Smith

                        Kennebec District Recreation Committee – Jeff Matson

                        Olden District Recreation Committee – Normand Guntensperger

                        Oso District Recreation Committee – Frances Smith

                        Family Health Team – Frances Smith

                        Trails Committee, County of Frontenac – Gary Smith

                        Economic Development Committee – Bob Harvey

Carried

#537    Frances Smith, Bill Snyder

That Council for the Township of Central receive the following minutes for information;

Dist. #1 Rec. Minutes, Nov. 19 07                                    

Dist. #4 Rec. Minutes. Nov. 13 07 & Schedule of their 2008 Events and the  Economic Dev. Committee, Nov. 21, 2007.

Carried

BYLAWS

#538    Bill Snyder, Frances Smith

That By-Law #2008-253 being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2008 be read a first and second, time this 14th^h day of January 2008.

Carried

#539    Frances Smith, Bill Snyder

That By-Law #2008-253 being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2008 be read a third and final time and passed this 14th^h day of January 2008..

Carried

#540    Jeff Matson, Normand Guntensperger

That By-Law #2008-254 being a by-law to provide for an interim Tax Levy and to provide for payment of taxes and to provide for penalty and interest of 1.25% per month be read a first and second, time this 14th^h day of January 2008..

Carried

#541            Normand Guntensperger, Jeff Matson

That By-Law #2008-254 being a by-law to provide for an interim Tax Levy and to provide for payment of taxes and to provide for penalty and interest of 1.25% per month be read a third and final time and passed this 14th^h day of January 2008.

Carried

#542            Normand Guntensperger, Jeff Matson

That By-Law #2008-255 being a by-law to establish a tariff of fees for the processing of applications made in respect of planning matters within the Township of Central Frontenac be read a first and second, time this 14th^h day of January 2008.

Carried

#543    Jeff Matson, Normand Guntensperger

That By-Law #2008-255 being a by-law to establish a tariff of fees for the processing of applications made in respect of planning matters within the Township of Central Frontenac be read a third time and finally passed this 14th^h day of January 2008..

Carried

#544    Jeff Matson, Normand Guntensperger

That By-Law #2008-256 being a by-law to require applicants to consult with the Township prior to submission of the following applications

·        Consents

·        Minor Variances

·        Site Plan Control

·        Official Plan and Zoning By-law Amendments

·        Part Lot Control and Validation of Title

be read a first and second, time this 14th^h day of January 2008..

Carried

#545            Normand Guntensperger, Jeff Matson

That By-Law #2008-256 being a by-law to require applicants to consult with the Township prior to submission of the following applications

·        Consents

·        Minor Variances

·        Site Plan Control

·        Official Plan and Zoning By-law Amendments

·        Part Lot Control and Validation of Title

be read a third and final time and passed this 14th^h day of January 2008..

Carried

CORRESPONDENCE FOR CONSIDERATION

#546    John Purdon, Phillip Smith

That Grant Wylie be granted permission to trap on lands owned by the municipality, specifically Lots 14, 15, & 16 Concession 8 in Kennebec District and that this permission extend to December 31, 2010.

Carried

#547    John Purdon, Phillip Smith

That Council for the Township of Central Frontenac support the “Drug Safety: Smart Choices for Life Program” being sponsored through the Royal Canadian Legion Branch 425 at the Class Partner Level ($450.00).

         Defeated

#548    John Purdon, Phillip Smith

That Council for the Township of Central Frontenac directs staff to prepare a submission to Infrastructure Ontario for a “Roads Safety Construction Project” for 2008 funding and that the submission be reviewed at the next regular session of Council.

                                                                                                                                    Carried

INFORMATION AND MISC. CORRESPONDENCE

#549    John Purdon, Phillip Smith

That the following materials be received for information

·   Infrastructure Ontario Investment Initiative

·   FCM, Solid Waste Funding Projects

·   Pitch-In-Ontario Info 2008

·   Ontario Municipal Partnership Fund (OMPF)

·   MMAH, Lon-standing Service Program Announcement

·   Northern Frontenac Community Services Corp. - Rural Routes

·   Federal Gas Tax Announcement

·   Land O’ Lakes Tourist assoc. News Letter

·   Environmental Commissioner of Ontario re: Ecological Limits

·   AMO Municipal Gov’t Courses

·   MMAH News Release re: Legislation Announcements

·   Municipal Resolutions (Durham Region, Waterloo, Twp. of Brock, Owen Sound, North Grenville)

Carried

#550    Phillip Smith, John Purdon

That the budget figures provided by the Rideau, Quinte and Mississippi Conservation Authorities be received for information.

                                                                                                                        Carried

#551    Phillip Smith, John Purdon

            That the Council meeting be extended by 15 minutes.

                                                                                                                                    Carried

#552    Phillip Smith, John Purdon

That Council enter Closed Session to discuss a matter involving potential acquisition and a second matter involving potential litigation.

Carried

#553    John Purdon, Phillip Smith

            That Council rise and report from Closed Session.

Carried

There was no report.

#554    Phillip Smith, John Purdon

That this meeting be adjourned until 9:00 a.m., Tuesday January 29^th 2008 at Sharbot Lake.

                                                                                                                                    Carried

The meeting adjourned at 10:15 p.m.