Council Minutes – January 8, 2007

Council met in regular session, Monday, January 8, 2007 at 7:00 p.m. at the Community Hall, Mountain Grove.

Present:            Mayor, Janet Gutowski

                        Deputy Mayor, Bill Snyder

Councillors, Norman Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances Smith, Gary Smith, Phillip Smith.

Also in attendance: John DuChene - Acting Clerk-Administrator, Cathy MacMunn - Deputy Clerk, Craig Bakay – Gazette Reporter, Jeff Green – Frontenac News Reporter.

Correction noted for the December 18, 2006 minutes to change the word elect a Deputy Mayor to appoint a Deputy Mayor (second paragraph).

There were no disclosures of pecuniary interest when the Mayor called for same.

The following Correspondence/Reports were received for information:

(a)      County of Frontenac, FCFDC Pamphlets, Newsletters.

(b)      Ministry of Attorney General – Ont. Victim Services

(c)      Land O Lakes Tourist Association Newsletter.

(d)      Letter from iTRANS Consulting Inc.

(e)      News Releases from Ministry of Municipal Affairs.

(f)      City of Toronto Legislation Proclaimed.

(g)      Ontario Good Roads Association, eDirectory.

(h)      Ministry of Finance, OMPF allocation for 2007.

(i)      Federation of Canadian Municipalities, Members Advisory.

(j)      Letter from Premier, Dalton McGuinty

(k)      Frontenac Community Futures Development Corporation.

(l)      Letter from Jim Bradley re: Ontario’s Retirement Home Industry.

(m)      Ministry of Community Safety and Correctional Services, EMO.

(n)      Statement of Revenue and Expenditures.

(o)      Chief Building Official, 2006 Permit Figures

The following Resolutions were presented.

#5                    Phillip Smith, Jeff Matson

That the agenda of January 8, 2007 be adopted as amended with the addition of the minutes of January 3, 2007 and item 7 (h).

                                                                                                                                    Carried

#6                    Phillip Smith, Jeff Matson

That the minutes of December 18, 2006 and January 3, 2007 be adopted as amended.

                                                                                                            Carried

#7                    Phillip Smith, Jeff Matson

Pursuant to Section 239 (2) of the Municipal Act, 2001 that Council proceed In Camera to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

                                                                                                            Carried

#8                    Frances Smith, Bob Harvey

                        That the In Camera meeting return to regular Council.

                                                                                                                                    Carried

#9                    Frances Smith, Bob Harvey

That Tunnock Consulting Ltd. Continue to act as the municipality’s Planner of Record and that the annual retainer of $1,000.00 payable in two installments be accepted and approved; and further that Mr. Tunnock be invited to attend the next council meeting.

                                                                                                            Carried

#10                  Frances Smith, Bob Harvey

That MNR be asked to attend a Public Information/Training meeting with our pits and quarry operators within the Municipality; and that the MPP be contacted; and that MNR be asked to attend a meeting ASAP; and that we contact surrounding Municipalities to join in lobbing efforts.

                                                                                                            Carried

#11                  Bob Harvey, Frances Smith

That Council approves the transfer of dollars budgeted and raised by taxation for capital expenditure to reserves for capital expenditure 2007.  Specifically, that unspent capital budget for Fire be set up in a reserve.  In memoriam donations to Fire Department be also set up in reserves.

                                                                                                            Carried

#12                  Frances Smith, Bob Harvey

1.      That Judy Gray, the Treasurer/Treasurer of the Corporation of the Township of Central Frontenac be and is hereby authorized for and on behalf of the Board to negotiate with, deposit with, or transfer to Royal Bank of Canada, for credit to the Board’s account only all or any cheques and other orders for the payment of money, and for that purpose to endorse the same on behalf of the board either in writing or by rubber stamp.

2.      That all cheques of the board be drawn in the name of the Board and be signed on its behalf by Judy Gray, Treasurer or Cathy MacMunn, Deputy Treasurer and signed/countersigned by Janet Gutowski, Mayor or John DuChene, Acting Clerk Administrator.

3.      That Judy Gray, Treasurer be and is/are hereby authorized for and on behalf of the Board from time to time to receive from the said Bank a statement of the account of the Board together with all relative vouchers and all unpaid bills lodged for collection by the Board and all items returned unpaid and charged to the account of the Board, and to sign and deliver to the Bank the Bank’s form of verification, settlement of balance and release. 

4.      That Judy Gray, Treasurer be and is/are hereby authorized for and on behalf of the Board to obtain delivery from the Bank of all or any stocks, bonds and other securities held by the Bank in safekeeping or otherwise for the account of the Board and to give valid and binding receipts therefore.

5.      That this resolution be delivered to the Bank and remain in force until written notice to the contrary shall have been given to the Manager for the time being of the branch  of the Bank at which the account of the Bolard is kept and receipt of such notice duly acknowledged in writing.

Carried

#13                  Jeff Matson, Phillip Smith

That the accounts payable reports dated December 18, 2006 in the amount of $612.00; December 20, 2006 in the amount of $9,656.84 and December 21, 2006 in the amount of $439,138.29 be approved.

                                                                                                            Carried

#14                  Gary Smith, Bill Snyder

That by-law #2007-227, being a by-law to appoint an Acting Clerk Administrator be read a first and second time.

                                                                                                                                    Carried

#15                  Gary Smith, Norman Guntensperger

That by-law #2007-227, being a by-law to appoint an Acting Clerk Administrator be read a third and final time and passed.

                                                                                                            Carried

#16                  Gary Smith, John Purdon

That the items identified on the agenda as 9 (a-o) be received for information.

                                                                                                            Carried

#17                  Frances Smith, Bob Harvey

Pursuant to Section 239(2) of the Municipal Act, 2001 that Council proceed. In Camera to deal with personal matters about an identifiable individual, including municipal or local board employees.

                                                                                                                                    Carried

#18                  Phillip Smith, Frances Smith

                        That the In Camera meeting return to regular Council.

                                                                                                                                    Carried

#19                  Robert Harvey, Frances Smith

That the township purchase a 2002 Ford Explorer 4x4 SUV and a 1993 Ford F350 diesel van from the County of Frontenac for the price of $12,000 for use by the Fire Department and that a long-term vehicle and equipment replacement plan be developed as part of the 2007 budget process.                                                                                                 Carried

#20                  Gary Smith, John Purdon

That the meeting adjourn until Tuesday, January 23, 2007 at 9:00am at Sharbot Lake.

                                                                                                            Carried

The meeting adjourned at 10:10 a.m.