Council Minutes – January 23, 2007

(These minutes will require approval/adoption) at the next regular session of Council, scheduled for February 12, 2007)

Council met in regular session, Tuesday, January 23, 2007 at 9:30 a.m. at the Oso Community Hall, Sharbot Lake.

Present: Mayor, Janet Gutowski
              Deputy Mayor, Bill Snyder
              Councillors, Norman Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances
              Smith, Gary Smith, Phillip Smith

Also in attendance: John DuChene, Acting Clerk-Administrator, Cathy MacMunn, Deputy Clerk, Chris Matheson, Information Technology and Mark McDonald, Fire Chief. Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

The Agenda was introduced. It was noted that an In Camera session would be required under item 10 and that the reports under Emergency Services would be dealt with first under New Business.

The following Correspondence/Reports were received for information:
    (a) 2007 county of Frontenac Preliminary Budget.
    (b) Increase in Household Hazardous Waste Fess.
    (c) Our Plan for Health – 10 Year Provincial Strategic Plan.
    (d) York Region – Implementation of a ‘Character Community”.
    (e) Public comment on Source Protection Committees.
    (f) Tay River Water Taking – Notice of Public Meeting.
    (g) Parks & Recreation Ont. – Winter Educational Forum.
    (h) FCM – Solid Waste Projects, Funding Announcement.
    (i) Live it Everyday – June is Recreation and Parks Month.
    (j) Marketing Blue Box Materials, Waste Diversion Ontario.

The following Resolutions were presented.

#21 Bill Snyder, Phillip Smith
        That the agenda of January 23, 2007 be adopted as amended.
                                                                                                                                Carried

There was no declaration of pecuniary interest when the Mayor called for same.

The minutes of January 8 were then introduced.

#22 Phillip Smith, Bill Snyder
        That the minutes of January 8, 2007 be adopted as circulated
                                                                                                                                Carried

Delegations were then introduced.

1) Gray Merriam, representing the Friends of the Salmon provided an overview of the purpose of the organization; “a group of volunteers who care about the Salmon River and its watershed”. He expressed the importance of continued communication and a willingness by the group to provide environmental input to the township if their assistance was requested.

2) Glenn Tunnock provided an overview of the professional planning services that his firm (Tunnock Consulting Limited) provides to the municipality. He also touched upon a few opportunities and challenges facing the municipality in the areas of land-use planning, land stewardship, lake management planning and economic development.

New Business – reports

#23 Bill Snyder, Phillip Smith
That staff be authorized to advertise for sale the following Fire Department surplus equipment and that any funds received from the sale to be allocated to general revenues for Fire Department use. 1967 Ford Pumper, 1967 International Pumper and 1976 GMC Pumper
                                                                                                                                    Carried
#24 Bob Harvey, Francis Smith
    Whereas the firm of Cornerstone Construction is currently in the process of constructing a fire

    hall for the municipality of Central Frontenac (Sharbot Lake Station) and
    Whereas the cost to design and construct this facility was determined through a competitive bid
    process in 2006 and
    Whereas the Township of Central Frontenac now wishes to construct a similar, but smaller
    facility in the hamlet of Mountain Grove
    Now Therefore be it resolved
    1) that the construction of a Fire Hall in Mountain Grove be identified a priority item for
    consideration in the 2007 preliminary budget process and
    2) subject to the outcome of this process, that the Firm of Cornerstone Construction be
    requested to submit a per square metre cost to design and construct a fire hall facility in
    Mountain Grove and further that the project be awarded to Cornerstone Construction provided
    that the submitted square meter design and construction cost does not exceed the square
    metre cost being applied for the construction of the Sharbot Lake facility currently under
    construction and further, That all design and construction specifications and materials for the
    Mountain Grove facility meet or exceed the specifications and quality of materials being provided

    in the construction of the Sharbot Lake facility.
                                                                                                                                Carried

    It was noted that building design and associated cost estimates would need to established and     included for consideration during the 2007 preliminary budget process.

#25 Francis Smith, Bob Harvey
    That staff be directed to proceed with obtaining written quotations from the following certified
    Septic System Contractors for the design and construction of appropriate septic systems for the     Sharbot Lake Fire Hall and the proposed Mountain Grove Fire Hall. The contractors include: Don     R. Lewis Construction, G. Matson and Sons Construction, Nedow Construction, H. Gray
    Construction and any other licensed installers as provided by the public health authority.
                                                                                                                                Carried

    A brief training program update was then provided by the Fire Chief for information purposes.        
    Unfinished Business was then introduced.

#26 John Purdon, Francis Smith
    That the Treasurer of the Corporation of the Township of Central Frontenac be directed to make
    application to the Ontario Infrastructure Projects Corporation for a grant under the Rural
    Infrastructure Investment Initiative program in the amount of $112,000 (total estimated project
    cost $168,000) for the purpose of replacing the bridge decking on the Cranberry Lake Road
    bridge.
                                                                                                                                Carried
#27 Francis Smith, Bob Harvey
    That staff be authorized to proceed with advertising by tender, repairs to the Cranberry Lake
    Road bridge.
                                                                                                                                Carried

Council then resumed New Business –

Reports Public Works:
#28 Norman Guntensperger, Phillip Smith
    That staff be authorized to proceed with obtaining quotations for the crushing of gravel to meet     anticipated 2007 requirements in the amount of 40,000 metric tones of Granular “A” and 20,000     metric tonnes of Granular “B” and further, That the following contractors be invited to submit
    quotations: 1) Robert Young Construction,
                        2) Danford Construction
                        3) R.G.T. Clouthier Construction
                        4) Gray Brothers Construction
                        5) Doughty Aggregates
                        And ads be placed in the Frontenac News and Gazette.
                                                                                                                                Carried

#29 Bill Snyder, Phillip Smith
    That staff be authorized to advertise the position of equipment operator for the Township of
    Central Frontenac as a one year contract position (regular hours) with the possibility of
    extension/renewal.
                                                                                                                                Carried

An extension of the meeting was then introduced.

#30 Francis Smith, Bob Harvey
    That the meeting be extended for 15 minutes to12:15 p.m.
                                                                                                                                Carried

Finance:

#31 Jeff Matson, Norman Guntensperger
    That the Accounts Payable Reports for the Township of Central Frontenac dated January 5,
    2007 in the amount of $2,264,423.80, January 11, 2007 in the amount of $801.90 and January
    12, 2007 in the amount of $23,595.21 be accepted and the accounts paid.
                                                                                                                                Carried

Planning/Development and Building Inspections:

#32 Jeff Matson, Norman Guntensperger
    That the Committee of Adjustment Agendas be routinely posted on the Township web page for     information.
                                                                                                                                Carried

#33 Phillip Smith, Bill Snyder
    That staff be authorized to register Committee of Adjustment members to attend training
    workshops being hosted at the Township of South Frontenac (cost $40.00 per attendee)
                                                                                                                                Carried

Information Technology:
#34 Phillip Smith, Bill Snyder
    That staff be authorized to work with Service Canada to develop an outreach site in Central
    Frontenac.
                                                                                                                                Carried

Culture, Recreation and Economic Development:
No Report

Clerk-Administration:
#35 Francis Smith, John Purdon
    That the Employee/Volunteer Screening Policy as presented to Council on January 23, 2007 be
    adopted and take effect January 24, 2007.
                                                                                                                                Tabled

(Further review by staff and circulation of a draft policy was requested. The matter is to be brought forward for consideration at a later date.)

#36 Bill Snyder, Phillip Smith
    That resolution #2006-395 regarding the proposed Cemetery Caretaker Contract for 2007 with     Ralph Babcock be rescinded.
                                                                                                                                Carried

#37 Bob Harvey, Francis Smith
    That the Cemetery Caretaker Contract for 2007 be renewed with Ralph Babcock in the amount     of $32,680 for year, plus a fee of $140.00 for preparation of summer graves and $200.00 for
    preparation of winter graves.
                                                                                                                                 Carried

An extension of the meeting was then introduced.

#38 Bob Harvey, Francis Smith
    That the meeting be extended an additional 15 minutes to12:30 p.m.
                                                                                                                                Carried

#39 Gary Smith, Francis Smith
    That the report of the livestock valuer, dated December 27, 2007 be received and payment in
    the amount of $950.00 to Rod Clow for the livestock loss attributed to wolves.
                                                                                                                                Carried

Other Reports:

#40 Francis Smith, Bob Harvey
    That the Township of Central Frontenac hereby declares the week of February 18 to 24, 2007
    as “Heritage Week” and further, That citizens be encouraged to actively participate in events
    and activities that celebrate their individual and our collective heritage throughout the
    Frontenacs
                                                                                                                             Carried

By-Laws:

#41 John Purdon, Gary Smith
    That by-law #2007-228 being a by-law to authorize borrowing from time to time to meet
    current expenditures during the fiscal year ending December 31, 2007 be read a first and
    second time.
                                                                                                                            Carried

#42 Gary Smith, John Purdon
    That by-law #2007-228 being a by-law to authorize borrowing from time to time to meet
    current expenditures during the fiscal year ending December 31, 2007 be read a third and final
    time and passed.
                                                                                                                           Carried

#43 Gary Smith, John Purdon
    That by-law #2007-229 being a by-law to provide for an interim Tax Levy and to provide for
    payment of taxes and to provide for penalty and interest of 1.25% per month to be read a first
    and second time this 23rd day of January 2007.
                                                                                                                            Carried

#44 Gary Smith, John Purdon
    That by-law #2007-229 being a by-law to provide for an interim Tax Levy and to provide for
    payment of taxes and to provide for penalty and interest of 1.25% per month to be read a third
    and final time and passed this 23rd day of January 2007.
                                                                                                                            Carried

#45 Gary Smith, John Purdon    
    That by-law #2007-230 being a by-law to authorized the submission of an application to the         Ontario Infrastructure Projects Corporation for a grant of $112,000 under the Rural
    Infrastructure Investment Initiative program (to carry out major repair work to the Cranberry       lake Road Bridge) be read a first and second time this 23rd day of January 2007.
                                                                                                                            Carried

#46 Bob Harvey, Frances Smith
    That by-law #2007-230 being a by-law to authorized the submission of an application to the
    Ontario Infrastructure Projects Corporation for a grant of $112,000 under the Rural
    Infrastructure Investment Initiative program (to carry out major repair work to the Cranberry         Lake Road Bridge) be read a third and final time and passed this 23rd day of January 2007.                                                                                                                                 Carried

#47 Jeff Matson, Norman Guntensperger
    That the items identified under Information and Miscellaneous Correspondence, 9(a) to 9(j) be
    received for information.
                                                                                                                            Carried

Notice of Motion

A notice of motion was introduced (Moved by Bill Snyder, seconded by Phillip Smith) regarding proposed construction work on a segment of Oak Flat Road. This motion will be placed on the agenda for consideration at the next regular session of Council.

#48 Frances Smith, Bob Harvey
    That the meeting be adjourned until 7:00 p.m., Monday, February 12, 2007 at Mountain Grove.
                                                                                                                            Carried

The meeting adjourned at 12:30 a.m.
__________________                                                      ______________________
Mayor                                                                                           Clerk