Council Minutes – September 25, 2007

(These minutes will require approval/adoption at the next regular session of Council, scheduled for October 9, 2007)

Council met in regular session, Monday Sept. 25, 2007 at 9:00 a.m. in Sharbot Lake.

Present:            Mayor, Janet Gutowski

                        Deputy Mayor, Bill Snyder

Councillors: Normand Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances Smith, Phillip Smith, Gary Smith

Also in attendance: Staff members John DuChene, Bryon Dawn and Mark MacDonald Also present: Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

The agenda was introduced. It was requested that discussion of Arden Historical Society be added under Culture, Recreation and Economic Development. Also, the topic of Source Water Protection was added under Clerk-Administration.

#366            John Purdon, Frances Smith

That the agenda of the September 25, 2007 meeting be adopted as amended.

                                                                                                                                    Carried

#367            Frances Smith, John Purdon

That the minutes of the September 10, 2007 Council meeting be adopted.

                                                                              Carried

Scott Black, Susan Leslie and Jane Drew approached Council and provided a comprehensive overview of the programs and services that have been provided by the North Frontenac Community Services agency which has been in existence for 30 years.

#368            John Purdon, Frances Smith

That the presentation by North Frontenac Community Services by received for information.

Carried

The unfinished business report was then discussed. It was agreed that the volunteer screening policy needs to be re-circulated for comment.

#369            Frances Smith, John Purdon

That the Unfinished Business Report dated September 25, 2007 be received.

Carried

The Public Works report was then discussed. It was noted that Council needs to establish initial direction/limitations on formation of the 2008 budget; i.e., provide tax increase guidelines to staff. The budget process, including public notification and participation, will require further discussion this fall.

#370            John Purdon, Frances Smith

That Public Works Update Report dated September 20, 2007 be received for information.

Carried

#371            John Purdon, Frances Smith

That the winter sand contract be awarded to Nedow Construction in the amount of $93,200 plus GST.

                                                                                                                        Carried

#372            Frances Smith, John Purdon

That the recommendation made by staff regarding issuing of winter snow ploughing and sanding contracts as presented in the report to Council dated September 20, 2007 be accepted.

                                                                                                            Carried

The municipality’s current speed limit posting bylaw was introduced for discussion. Implementation of the current by-law has met with some complaints regarding certain roads being posted at too high a speed for the conditions of the road.

            #373            John Purdon, Frances Smith

                        That staff review the list of roads outlined in speed posting By-laws 2003-                         142 & 143 for the purpose of recommending appropriate speed limits for                                     said roads and to prepare a report for Council to be considered Oct. 9, 07.

                                                                                                                                    Carried

            #374            Frances Smith, John Purdon

That the Report of the Livestock Valuer regarding a livestock loss by S. Lloyd in the amount of $652.50 be accepted.

Carried

#375            Jeff Matson, Bob Harvey

That the Mayor and Clerk be authorized to sign two agreements between Theodore, Maria and Harold Mag and the municipality described as part of Lot 10, Concession 4, being part 6 and part 7 on plan 13R-18696, in the former geographic Township             of Kennebec, now in the Township of Central Frontenac

Carried

Fire Chief Mark MacDonald then addressed Council and provided a brief status report on development of the proposed communications tower at Mountain Grove. He advised A Council that the municipality had been successful in obtaining a CFDC grant of $15,000 towards construction of the facility. It is hoped that work on the access road will commence this fall.

Chief MacDonald then circulated to Council members information regarding what neighbouring municipalities are doing to help manage Outdoor Burning practices.

He noted that enforcement could be enhanced through use of the Provincial Offences Act (POA), whereby the fire department could actually issue tickets for the burning of garbage. This approach would require further investigation in terms of costs to implement such a practice and to determine if use of the POA would be practical by a voluntary firefighting force.

Discussion regarding the storage of materials by the Arden Historical Society was then introduced by Councillor Matson.  He inquired about the possibility of  the group utilizing a small back room at the Kennebec Hall which is currently occupied by former township documents and related materials. Staff was directed review the need to retain certain documents and to investigate the appropriateness of relocating valued township documents to a central location (for all the former townships) and by doing so, free up the room at the hall for use by the newly created group.

#376            Frances Smith, Bill Snyder

That the Corporation of the Township of Central Frontenac accepts the proposal submitted by Winegard, Donaldson, Muntz to undertake a municipal Organizational Review for the upset limit of $50,011.00 + GST.

                                                                                                                        Carried

#377            Gary Smith, Frances Smith

That the Mayor, the existing appointed members to the Quinte and Mississippi/Rideau Conservation Authorities and the Acting Clerk-Administrator be authorized on behalf of Council to advance names to be considered for Source Water Protection Committee appointments for Non-Drinking Water System Municipalities within the Quinte Source Water protection  Area and the Mississippi-Rideau Source Water Protection Area.            

                                                                                                                        Carried

      #378      Bob Harvey, Jeff Matson

That the Corporation of the Township of Central Frontenac             implement the Kennel License Fee for late payment (after June 30^th  of the year) from $40.00 to $90.00 and that this late payment policy be implemented by by-law for 2008.

Carried

It was noted that the municipality’s zoning by-law should address the location requirements associated with the creation of dog kennels. It was also noted that the municipality needs to review in a comprehensive way its “tariff of fees bylaw”.

#379            Jeff Matson, Bob Harvey

That the proposal submitted by the Central Frontenac Railway Museum (Sharbot Lake) to place railway ties for approximately 350’on the abandoned CP Rail property as designated in their proposal be accepted..

Carried

CORRESPONDENCE FOR CONSIDERATION

#380            Normand Guntensperger, Phillip Smith

That the Council of the Township of Central Frontenac agrees with the resolution (# NB3-13-08-07) from the City of Cornwall regarding the need for the province to re-assume 100% of the costs of all provincially mandated programs such as Social Assistance, ODSP, Ontario Drug benefits, child care services and facilities.

Carried

#381            Phillip Smith, Normand Guntensperger

That staff is hereby directed to review and provide recommended changes to the Noise Bylaw # 1999-53 and that a draft by-law be prepared for Council’s consideration for the scheduled Council meeting of October 23, 2007.

                                                                                                                                    Carried

#382            Phillip Smith, Normand Guntensperger

That the following materials be received for information

1)      Land O’Lakes Artisan’s Guild Appreciation

2)      Municipal Councillor’s Guide

3)      Crow Lake, Trillium –Final Report

4)      Elections Ontario, Response to a Request by Crow Lake Assoc.

5)      Quinte Conservation, Source Water Protection – Notice of Decision, Source Water Protection

6)      Quinte Conservation, Source Water Protection – How to Apply for Membership (non municipal)

7)      Land O’ Lakes Tourist Assoc. Newsletter Sept 15, 2007

8)      Land O’ Lakes Tourist Assoc. Accessibility Initiative Brochure

9)      Frontier Adventure Challenge, Addington Highlands Sept 29, 2007

10)  Lake Management Planning Collaborative, Letter re: Including lake Mgt. Plans within Municipal plans and processes.

11)   Hydro One: Great Refrigerator Roundup Program

12)   Community Foundation of Greater Kingston, Lecture Series

13)   FCM Notification of annual report (Summary)

14)   Shabot Obaajiwan 1^st Nations News

Carried

#383            Normand Guntensperger, Gary Smith

That Council enter Closed Session to discuss a matter of potential litigation and to discuss a personal matter about an identifiable employee.

Carried

#384            Gary Smith, Bill Snyder

That Council rise and report form Closed Session.

Carried

There was no report resulting from the closed session.

NOTICE OF MOTION

A notice of motion brought forward by Bill Snyder, Gary Smith is to be discussed at next meeting.

The notice read as follows:

Be it resolved that, beginning in 2008  two regular Council             meetings of the Council of the Corporation of the Township of Central Frontenac be held each year in Hinchinbrooke Ward and further that one meeting be held in the spring (April or May)and the other in the fall (September or October).

Carried

Under Other business the Mayor advised Council that she would be attending the annual Vision Awards ceremony sponsored by the Land O Lakes Tourist Association.

There was no other business discussed.

#385            Gary Smith, Bill Snyder

That this meeting be adjourned until 7:00 p.m., Tuesday, October 9, 2007 at Mountain Grove.

The meeting adjourned at 12:00 noon.