Council Minutes – September 10, 2007

(These minutes will require approval/adoption at the next regular session of Council, scheduled for September 25, 2007)

Council met in regular session, Monday September 10, 2007 at 7:00 p.m. at the Mountain Grove Hall.

Present:            Mayor, Janet Gutowski

                        Deputy Mayor, Bill Snyder

Councillors: Normand Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances Smith, Phillip Smith

Absent:             Councillor Gary Smith

Also in attendance: John DuChene, Acting Clerk-Administrator, Cathy MacMunn, Deputy Clerk, Also present: Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

The agenda was introduced. It was requested that discussion of holding rotating Council meetings be added under Unfinished Business. The mayor also reminded Council and those in attendance about the proposed Piano Concert scheduled for Arden on September 29, 2007.

#341            Frances Smith, Jeff Matson

That the agenda for the meeting of August 13, 2007 be adopted as amended.

                                                                                                                        Carried

Members of Council were then requested to declare any potential conflicts of pecuniary interest regarding council business. There were no declarations of pecuniary interest.

Minutes for Council Sessions held August 13, 22 and 29 were then introduced.

            #342            Frances Smith, Jeff Matson

That the minutes of the August 13, 2007 Council meeting be adopted

Carried

            #343            Jeff Matson, Frances Smith

That the minutes of the August 22, 2007 Special Council meeting be adopted.           

Carried

            #344            Frances Smith, Jeff Matson

That the minutes of the August 29, 2007 Special Council meeting be adopted.

                                                                  Carried

The Unfinished Business Report was then introduced.

The potential rotation of Council meetings was introduced by Deputy Mayor Bill Snyder.

During a brief discussion about the idea, the Mayor indicated that there did not appear to be a consensus developing around the idea of rotation Council meetings and recommended that those Councillors wishing to advance the idea should establish a Notice of Motion for consideration at future meeting.

Two other items were discussed. The need to address the replacement of bleachers in Sharbot Lake for 2008 and repairs to the roofs at the Picaddilly Hall and Fire Hall. These matters were referred to staff for follow-up.

It was then noted by Councillor Matson that tenders for winter sand should be dealt with earlier in the year.

            #345            Jeff Matson, Frances Smith

That the Unfinished Business Report dated Sept. 10, 2007 be received.

Carried

            #346            Frances Smith, Jeff Matson

That Construction Update Report (Public Works) dated September 5, 2007 be received for information.

Carried

An Accounts Payable report was then introduced.

#347            Bob Harvey, Bill Snyder

That Council for the Township of Central Frontenac approve the Accounts Payable Reports dated August 10, 2007 - $269,932.04 and $169,024.; August 20, 2007 - $11,885.95; August 23, 2007 - $233.20 and August 30, 2007 - $323,347.71.                          

Carried

            A Livestock Valuation Report was introduced.

            #348            Bob Harvey, Bill Snyder

That the Report of the Livestock Valuer received September 3, 2007 regarding a livestock loss by T. Hawley in the amount of $300.00 be accepted.

Carried

            A Zoning By-law amendment (third and final reading) was then introduced.

            #349            Bill Snyder, Bob Harvey

That By-Law #2007-243 (1000 Island Concrete) being a bylaw to amend By-law #2002-120 for the purpose changing an existing General Commercial zone(C) to a Light Industrial Special Exception zone (M1-X1-h) be read a third and final time and passed  this 10^h day of September, 2007

Carried

The applicant to the rezoning then requested the opportunity to review with Council how they will address various site plan concerns raised at previous meetings.

Because this discussion was not identified as an item on the agenda, the Clerk advised Council that unanimous agreement should be indicated by Council to allow the applicant to proceed with discussing specific site plan issues.

By a show of hands, Council agreed to hear comments by the applicant.

The applicants planner Tracy Zander circulated a revised/updated site plan to illustrate where proposed settlement ponds would be located, an adjustment to the roadside berm (as requested by the Conservation Authority).

The applicant then advised that the proposed water storage tower would not exceed twenty feet in height and that such specific information was submitted as part of the site plan control application process.

The applicant then noted that the approval from MOE regarding air quality issues associated with filling the trucks (SOCK Approval) may take up to 6 months.

No further discussion followed related to this issue.

Agreements related to previously approved severance applications were then introduced for consideration.              

            #350            Bill Snyder, Bob Harvey

The Mayor and Clerk be authorized to sign the agreement between William O’Brien and Margaret McDonald and the municipality described as part of Lots 26 & 27, Concession 1, being part 4, 13R-18881, in the former             geographic Township of Hinchinbrooke, now in the Township of Central Frontenac.           

Carried

#351            Phillip Smith, Normand Guntensperger

That the Mayor and Clerk be authorized to sign the             agreement between Mohammed & Zohra Dhooma and the municipality described as part of Lot 5, Concession 6, being in             the former geographic Township of Hinchinbrooke, now in the Township of Central Frontenac.

Carried

A Building Activity Report (Year to Date) by the Chief Building Official was then introduced.

#352            Normand Guntensperger, Phillip Smith

            That the Construction Report from the Building Department for August             2007 be received.

Carried

Other Reports were then introduced.

#353            Phillip Smith, Normand Guntensperger

That the Corporation of the Township of Central Frontenac adopt the Request for Mapping Policy dated September 6, 2007.

Carried

#354            Phillip Smith, Normand Guntensperger

            That the Central Frontenac Swim Program Report for the summer of                     2007 as prepared by Aleris Cronk be received.

Carried

#355            Phillip Smith, Normand Guntensperger

            That the Recreation Committee District Minutes dated July, July 12,

and July 22, 2007 be received.

Carried

#356            Normand Guntensperger, Phillip Smith

                        That Report regarding Outdoor Burning (Update) dated September 5,                            2007 be received and further, that the Waste management Committee                                and the Fire Department be requested to work together to establish                                           specific municipal actions/activities  that will (a) educate the public                           about the negative impacts associated with outdoor burning                                                 (environmental/health), (b) improve enforcement of current burning                         regulations and (c) ensure the introduction of Best Practices associated                                with this activity.

Carried

#357            Phillip Smith, Normand Guntensperger

            That the North Frontenac Community Arena Board of Management

Minutes dated July 23 and Monthly Financial Report for July 2007 be                    received.

Carried

#358            John Purdon, Phillip Smith

            That the Minutes of the Economic Development Committee dated May                                3, 2007, June 7, 2007 be received.

Carried

#359            John Purdon, Normand Guntensperger

            That the Economic Development Committee be authorized to apply for                         funding under the Eastern Ontario Development Program for $1500.00               to assist with the holding of a piano concert in the Hamlet of Arden..

Carried

CORRESPONDENCE FOR CONSIDERATION

#360   

That the Council of the Township of Central Frontenac petition the Province of Ontario to declare an immediate moratorium on Uranium Mineral Exploration and Mining in Eastern Ontario so that issues related to “surface rights only”  the environment,  health concerns related to uranium mining and native land claims can be addressed in a coordinated and comprehensive manner and further that the Province of Ontario also proceed in a timely manner with a comprehensive Public Review of the Mining Act, including the combining of surface on mining rights.

Carried

#361            Normand Guntensperger, Phillip Smith

That I, Mayor Janet Gutowski, on behalf of the Township of Central Frontenac, Council of the residents of the municipality do hereby proclaim October 2007 as “Child Abuse Prevention Month” to recognize the ongoing commitment of individuals and organizations in our community whose tireless efforts help prevent child abuse.

                                                                                                 Carried

#362            Bill Snyder, Bob Harvey

That the following materials be received for information

·        Quinte Conservation, Notice of Selection for Municipal SPC Members, Source Water Protection

·        Mississippi Valley and Rideau CA Reports/Minutes

·        Township of Tyendinaga, Lands Claim Negotiation Process

·        Operation Lookout, KFLA Heath Unit re: Report Impaired Drivers

·        Children’s Aid Society, Thank You for Support

·        Hicks Morley re: Amendments to hours of Service Regs.

·        Land O Lakes Newsletter, Aug 17, 2007

·        Min. of Agriculture re: Award for Agri-Food Innovation Excellence

·        Min. of Community Safety and Correctional Services re: Emergency Response Plans and Freedom of Information & Protection of Privacy.

·        911 Advisory Board re: request for funding

·        Min. of Transportation re: Response to recent bridge failures

·        Min. of Health Promotion: International Amateur Sport Hosting Policy

·        Notice: National Philanthropy Day

Carried

#363            Bill Snyder, Bob Harvey

That Council enter Closed Session to discuss a matter of potential litigation and to discuss a personal matter about an identifiable employee.

                                                                                                Carried

#364            Bill Snyder, Bob Harvey

That Council rise and report from Closed Session.

Carried

#365            Bob Harvey, Bill Snyder

That this meeting be adjourned until 9:00 a.m., Tuesday, September 25, 2007 at Sharbot Lake.

                                                                                                                        Carried

The meeting adjourned at 10:00 p.m.