Council Minutes – October 9, 2007

(These minutes will require approval/adoption at the next regular session of Council, scheduled for October 23, 2007)

Council met in regular session, Tuesday October 9, 2007 at 7:00 p.m. in Mountain Grove.

Present:            Mayor, Janet Gutowski

                        Deputy Mayor, Bill Snyder

Councillors: Normand Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances Smith, Phillip Smith, Gary Smith

Also in attendance: Staff members John DuChene, Judy Gray, Cathy MacMunn and Michael McGovern

Also in attendance: Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

The agenda was introduced. It was requested that a verbal update on the status of fire hall construction in Mountain Grove and development of a road to the new communications tower site, also in Mountain Grove.

#386            Frances Smith, Jeff Matson

That the agenda for the Council Meeting of October 9, 2007 be adopted as amended.

                                                                                                                                    Carried

Disclosure of pecuniary interest was then requested by the Mayor. Councillor Matson declared potential conflict related to the Accounts Payable.

#387            Frances Smith, John Purdon

That the minutes of the September 25, 2007 Council meeting be adopted.

                                                                              Carried

A presentation by KPMG ( Vicki Leakey) of the 2006 Financial Statements was then made to Council.

            #388            Frances Smith, Jeff Matson

That the Financial Statements for the Corporation of the Township of Central Frontenac as presented by the Auditing Firm of KPMG be adopted.

                                                                                                            Carried

A second scheduled delegation represented by Daryl Kennedy (to discuss ice scheduling issues related to the North Frontenac Arena) did not attend the meeting.

Wayne Jackson, local resident of Bell Line Road West then approached Council to register complaints about road maintenance issues. He expressed concern about the lack of response to road side washouts which have not been addressed all summer.

The Acting Clerk Administrator then read a report prepared by Doug Bowes, Road Superintendent which outlined the difficulties faced by staff to respond to such instances. The report also emphasized that the current design of the road (i.e., narrow with numerous rock outcroppings) limits any long-term solutions to some of the identified problems. The report did acknowledge that the washouts do exist and need to be addressed.

Mr. Jackson’s comments were appreciated by Council and staff was directed to carry out remedial maintenance work associated with such washouts.

The rotation of future Council meetings was then introduced for discussion. Mayor Gutowski vacated the Chair to speak in opposition to the suggested resolution.

Deputy May Snider assumed the Chair.

#389            Bill Snyder, Jeff Matson

Be it resolved that in 2008, one regular Council meeting of             the Council of the Corporation of the Township of Central Frontenac be held in Hinchinbrooke Ward and one meeting be held in Kennebec Ward and further that these meetings be held on a trial basis to be revisited in 2009 and further that one meeting be held in the spring (April/ May) and the other in the fall (September/October).

                                                                                                            Carried

The unfinished business report was then discussed. It was noted that the Speed Limit bylaw would be presented for consideration at the next Council meeting, October 23.

#390            Frances Smith, John Purdon

That the Unfinished Business Report reviewed October 9, 2007 be received.

Carried

The Public Works report was then discussed. The report contained reference to extending a garage wall at the Hinchinbrooke garage which Council requested be removed from the report. It was agreed that further assessment of building uses, including the Wagner Road garage, needs to done before enlarging this facility. Staff was directed to repair holes in the walls where possible to reduce heat loss.

Council was then informed about work that has commenced on the new Fire Hall in Mountain Grove (site work initiated by Wemp and Smith on October 9).

Council was also informed about road work initiated on the communications tower road immediately north of Mountain Grove. This work is being done by Bell telephone in conformity with an agreement reached between the municipality and Bell last year. A building permit has also been issued for their proposed tower. This work should be beneficial to the municipality as it attempts to finalize construction of an adjacent communication tower which may be installed early next year in cooperation with Utilities Kingston. This tower will facilitate both the needs of municipal emergency services and public works, along with enabling development of affordable local broad band service.

#391            Frances Smith, John Purdon

That Public Works Update Report dated September October 4, 2007 be received for information and that the proposed Godfrey Patrol Yard extension be differed for further investigation.

Carried

Finance Reports were then introduced.

            #392            John Purdon, Robert Harvey

That Council for the Township of Central Frontenac approve the Accounts Payable Reports dated September 21/07 - $145,132.93 and             September 27/07 - $41,938.02.

Carried

#393            Robert Harvey, John Purdon

                        That Council for the Township of Central Frontenac approve the                                          following apportionments of Assessment as recommended by MPAC                                for 2007:

Roll Numbers 10 39 070 020 17710 (Day) 39,000 at the Farm Tax             rate and 10 39 070 010 17720 (Camilleri) 59,000 at the Residential rate.

                        Roll Numbers 10 39 040 040 02700 (Brown) 44,670 at the Farm Tax                                 rate and 64,580 at the Residential rate. and 10 39 040 040 02870                                                  (Morison) 8,250 at the Farm Tax rate and 162,500 at the Res. rate

                                                                                                                                    Carried

#394            Robert Harvey, John Purdon

                        That Council for the Township of Central Frontenac approve the following                       reduction of Assessments pursuant to the Municipal Act.

Roll Number 10 39 040 020 18700 (W A Robinson & Associates) in the amount of 42,500 for January 1, 2007 to December 31, 2007 – reason demolished old dairy building. Approved for 2006 and should have been carried forward for 2007.            

Roll Number 10 39 030 010 29800 (Karagiozov) in the amount of 22,000 for January 1, 2006 to December 31, 2006 – reason 2007 reduced by Minutes of Settlement affecting the same base year.

And further that Council approve an adjustment of taxes to be calculated by the             tax department for the related period.

Carried

A report prepared by staff regarding the number and length of Un-assumed Public Roads in the municipality was then introduced. This report was provided in response to a Council direction given to staff in June 2007.

            #395            Robert Harvey, John Purdon

That staff and the Blue Heron Ridge Road Association be thanked for their participation regarding the issue of unassumed public roads and further that this issue be tabled until such time as a five year road plan has been adopted by the municipality.

                                                                                                            Carried

#396            Bill Snyder, Phillip Smith

That resolution # 374 regarding the Report of the Livestock Valuer for a livestock loss by S. Lloyd in the amount of $652.50 be recinded.

Carried

#397            Bill Snyder, Phillip Smith

That the Report of the Livestock Valuer for a livestock loss by S. Lloyd in the amount of $540.00 be approved.

Carried

A building activity report was then introduced.

#398            Phillip Smith, Bill Snyder

            That the Building Activity Report for September 2007 be received.

                                                                                                                        Carried

A request to use a municipal Road Allowance was then introduced.

#399            Phillip Smith, Bill Snyder

That Council of the Corporation of the Township of Central Frontenac approve the request of Tyson Hall to grant him permission to cross and upgrade a portion of the road allowance at Lot 2, between Concession 7 & 8 in Oso District, subject to Mr. Hall             entering into an agreement with the municipality to bring the portion of this allowance up to a standard suitable for use by emergency vehicles

Carried                       

The creation of a Trail Planning Committee for the purpose of preparing a draft Master Plan for the K &P Trail System in the County of Frontenac was then introduced for discussion. It was generally acknowledged by members of Council that the formation of a committee at the staff level was acceptable but that representation on the proposed committee should be extended to include the Eastern Ontario Trail Alliance, an organization that currently operates and manages a trail system located within the County. It was also stated that greater public involvement and consultation will be required before trail development and use proceeds in Central Frontenac.

Proposed installation of new Cemetery signs was then introduced.

#400            Phillip Smith, Bill Snyder

That all cemetery signs in the Township of Central Frontenac follow established style, and that further costs to purchase and install such signs be funded in partnership with donations made toward such projects and that the rate of participation be 50/50 between the municipality and contributors.

Carried

#401            Robert Harvey, John Purdon

That staff be authorized to proceed with purchase and installation this fall of Parham and Wagarville signs at a total cost of $3,000.

                                                                                                                        Carried

Discussion about the appointment of a Closed Meeting Investigator was then introduced.

#402            Frances Smith, Gary Smith

That the appointment of a closed meeting investigator be tabled.

                                                                                                                        Carried

It was suggested that the recommended appointment of Mr. Brian Donaldson to this position may represent a potential conflict of interest given his involvement in the recently awarded Organizational Review for the municipality of Central Frontenac. Staff was directed to review the matter and provide a recommendation at a future meeting.

BYLAWS

#403            Normand Guntensperger, Phillip Smith

That a By-law to amend By-law #2002-120 as amended by changing the zoning of certain lands shown on Schedule “A” legally described             as Part of Lots 8 & 9, Concession 2, from Rural (R) Zone to Waterfront Residential Exception (RW-X23) Zone be read a first and second time this 9^th day of October, 2007.

Carried

Third and Final Reading of this by-law will be introduced at the next meeting of Council.

A recommendation for appointment to the Non-Drinking Water System Municipalities within the Mississippi-Rideau Source Water Protection Area was discussed. It was agreed that the municipal representatives for the Mississippi and Rideau Conservation Authorities will give further consideration to potential candidates for recommendation to this Source Water Protection Committee.

#404            Robert Harvey, John Purdon

That the meeting be extended to 10:15 p.m.

Carried

CORRESPONDENCE FOR CONSIDERATION

#405            Gary Smith, Normand Guntensperger

That the following materials be received for information

1.      Lake Mgt. Planning Program; RVCA

2.      WSIB, Community Workplace Health & Safety Charter

3.      Eagle Lake Property Owners Assoc., Newsletter Sept 2007

4.      Integrated Community Sustainability Planning Tool

5.      County of Frontenac, Questions for Provincial Candidates

6.      Waste Reduction Week Announcement, Oct 15 to 21

7.      Brundell, Lyndoch & Raglan, Thank You letter re: Dodge Rescue Van

8.      Information and Privacy Commissioner; Interactive Approach to Mediation

9.      CUPE re: Child Care Worker & Early Childhood Educator Appreciation Day (October 24, 2007)

10.  County/Regions/Single Tier Municipal Conference; Gateway to Ontario and New Municipal Challenges, Oct 21 to 24.

11.  North Frontenac Community Services: Child Program statistics for our area.

12.  Small Business and Entrepreneurship Conference, Belleville; Nov. 6, 200

Carried

#406            Normand Guntensperger, Gary Smith

That Council enter Closed Session to discuss a personal matter about an identifiable employee.

Carried

#407            Normand Guntensperger, Gary Smith

That Council rise and report form Closed Session.

Carried

There was no report resulting from the closed session.

There was no further business discussed.

#408            Gary Smith, Normand Guntensperger

That this meeting be adjourned until 9:00 a.m. Tuesday, October 23, 2007 at Sharbot Lake.

The meeting adjourned at 10:15 p.m.