Council Minutes – November 12, 2007

(These minutes will require approval/adoption at the next regular session of Council, scheduled for November 27, 2007)

Council met in regular session, Monday November 12, 2007 at 7:00 p.m. in Mountain Grove.

Present:            Mayor, Janet Gutowski

                        Deputy Mayor, Bill Snyder

Councillors: Normand Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances Smith, Gary Smith

Absent:            Councillor Phillip Smith

Also in attendance: Staff members John DuChene, Judy Gray, Cathy MacMunn and Mark MacDonald.

Also in attendance: Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

The agenda was introduced.

The following amendments to the agenda were requested;

a)      Councillor Matson requested that Henderson Road be added to Public Works

b)      Mayor Gutowski requested that the Notice of Motion regarding Uranium Mining be removed from the agenda and that the material be placed/considered under Information/Correspondence

c)      The Clerk requested that (a) Minutes received from The Kennebec Recreation Committee be added to the agenda under Culture, Recreation and Economic Development. (b) A report by the Joint Health and Safety Committee be added under Clerk-Administration.

Resolution #430

            Robert Harvey                         Jeff Matson

            That the agenda for the November 12, 2007 meeting be adopted as amended.

                                                                              Carried

Disclosure of pecuniary interests was then requested. Deputy Mayor Bill Snyder declared conflict regarding Accounts Payable (7d).

The minutes of the October 23 meeting were introduced.

Resolution #431

            Jeff Matson                         Robert Harvey

            That the minutes of the Oct. 23, 2007 Council meeting be adopted as circulated.

                                                                              Carried

Ryan Clark of the firm Jacques Whitford was introduced to present the initial stages of the Integrated Community Sustainability Planning process (ICSP) being conducted by the County of Frontenac.

Resolution #432

            Robert Harvey                         Jeff Matson

            That the presentation by Ryan Clark of the firm Jacques Whitford regarding the             Integrated Community Sustainability Planning process being done by the County             of Frontenac in conjunction with its member local tier municipalities be received.

                                                                              Carried

Resolution # 433

            Robert Harvey                         Frances Smith

            That the Planning Report concerning the proposed Official Plan modifications as             provided by Glenn Tunnock be accepted and further, that the Corporation of the             Township of Central Frontenac request the Ministry of Municipal Affairs and             Housing provide technical justification for the constraints being placed on Crow   and Eagle Lakes and to present explanation for these recommended changes at a             future Public Meeting (to be arranged).        

                                                                                                                                    Carried

Resolution # 434

            Frances Smith                            Jeff Matson

            That a peer review be provided for the technical reports submitted in conjunction             with the Zoning By-Law amendment being requested by the Chiarot Development             Group Inc. (dated October 30, 2007) and further that all costs associated with this       peer review are to be paid by the proponent of the development.

                                                                              Carried

Resolution #435

            Frances Smith                            Jeff Matson

            That the Unfinished Business Report dated Nov 12, 2007 be received (as             amended).

                                                                              Carried

Resolution #436

            Jeff Matson                         Frances Smith

            That Public Works Update Report dated November 12, 2007 be received for             information.

                                                                              Carried

Resolution #437

            Frances Smith                            Jeff Matson

            That the Waste Disposal Site Inspection report as provided by the Ministry of             Environment for the Highway #38 Transfer Site dated October 24, 2007 be             received, recognizing that work has already been initiated by the municipality to             address required actions as outlined in the report..

                                                                              Carried

Resolution #438

            Jeff Matson                         Frances Smith

            That the Procedure for Updating GRIPPS (Golder Road Information Policy   Setting System) dated November 7, 2007 be received as information.

                                                                              Carried

Resolution #439

            Frances Smith                            Jeff Matson

            That Council for the Township of Central Frontenac approve the Accounts             Payable Report dated October 31/07 –$411,345.11

                                                                              Carried

Resolution #440

            Jeff Matson                         Frances Smith

            That Council for the Township of Central Frontenac receive the Year to Date             Expenditure/Revenue Budget Report to the end of September, 2007.

                                                                              Carried

Resolution #441

            Jeff Matson                         Frances Smith

            That Council for the Township of Central Frontenac approve the following             change of Assessments pursuant to the Municipal Act. Roll Number 10 39 080             020 06000 Carl and June St. Pierre – K & A Outdoor,  in the amount of 42,500             being a class change from Commercial to Residential for September 15, 2007 to             December 31, 2007.  Reason - Business closed September 15, 2007 Roll Number             10 39 010 020 14100  Jean Francis, in the amount of 53,000 from January             1, 2007             to December 31, 2007. Reason – One cottage assessed on the wrong Roll             number.  Note: this cottage has now been reassessed on another Roll number and             further that Council approve an adjustment of taxes to be calculated by the tax             department for the related period.

                                                                              Carried

Resolution #442

            Frances Smith                            Jeff Matson

            That Council for the Township of Central Frontenac approve the following             apportionments of Assessment as recommended by MPAC for 2006:

            Roll Numbers 10 39 010 020 05100 and 10 39 010 020 05101

            Roll Numbers 10 39 020 010 02000 and 10 39 020 010 20001

            Roll Numbers 10 39 060 020 07800 and  1039 060 020 07805

            Roll Numbers 10 39 070 010 24000 and  10 39 070 010 24001 

                                                                              Carried

Resolution #443

            Bob Harvey                         Frances Smith

            That Council for the Township of Central Frontenac receive the Vehicle,             Equipment and Property List Report dated November 12, 2007 for information.

                                                                              Carried

Resolution #444   

            Frances Smith                            Bob Harvey

            That Council for the Township of Central Frontenac receive the Gas Tax             Revenues Report dated Nov. 12, 2007.

                                                                              Carried

Resolution #445

            Bob Harvey                         Frances Smith

            That Council for the Township of Central Frontenac approve the Livestock             Valuation Report regarding a livestock loss by S. Lloyd (Limousine/Hereford    Steer) in the amount of $425.70.

                                                                              Carried

Resolution #446

            Bob Harvey                         Jeff Matson

            That the Construction Activity Report for November 2007 be received.

                                                                              Carried

Resolution #447

            Bill Snyder                         Gary Smith

            That Council for the Township of Central Frontenac receive the Fire Services             Report as provided by Chief Mark MacDonald.

                                                                              Carried

Resolution #448

            Gary Smith                            Bill Snyder

            That Council for the Township of Central Frontenac receive the District the             District #2 Recreation Committee Minutes dated October 24, 2007

                                                                              Carried

Resolution #449

            Bill Snyder                         Gary Smith

            That Council for the Township of Central Frontenac receive the District the             District #4 Recreation Committee Minutes dated August 7 and September 4, 2007

                                                                              Carried

Resolution #450

            Gary Smith                            Bill Snyder

            That Council for the Township of Central Frontenac receive the District the             District #1 Recreation Committee Minutes dated June 18 and September 17,             2007.

                                                                              Carried

Resolution #451

            Bill Snyder                         Gary Smith

            That Council for the Township of Central Frontenac receive the North Frontenac             Community Arena Reports dated October 3, 2007

                                                                              Carried

Resolution #452

            Gary Smith                            Bill Snyder

            That Council for the Township of Central Frontenac receive the Eastern Ontario             Trail Alliance minutes dated October 17, 2007

                                                                              Carried

Resolution #453

            Gary Smith                            Bill Snyder

            That Council for the Township of Central Frontenac accepts responsibility for        liability insurance coverage for the portable skateboard park which is being             implemented in conjunction with the North Frontenac Community Services             Corporation for the added premium cost of $645 + pst per annum.

                                                                              Carried

Resolution #454

            Gary Smith                            Bill Snyder

            That Council for the Township of Central Frontenac receive the Management             Letter as submitted by the KPMG in reference to the 2006 municipal audit and             further, Council directs staff to implement the recommendations as outlined.

                                                                              Carried

CORRESPONDENCE FOR CONSIDERATION

Resolution #455

            John Purdon                         Normand Guntensperger

            That Council for the Township of Central Frontenac approve the request made by        the Mayflower Lodge, Parham to waive property tax requirements for 2007.

                                                                              Carried

Resolution #456

            John Purdon                         Normand Guntensperger

            That the letter sent by staff to T. Greening acknowledging that grave             site/plot allocation procedures will be improved at the Mountain Grove Cemetery             be received for information.

                                                                              Carried

Resolution #457

            Bob Harvey                         Jeff Matson

            That the Council meeting be extended for 15 minutes to 10:15 p.m.

                                                                              Carried

INFORMATION AND MISC. CORRESPONDENCE

Resolution #458

            Normand Guntensperger            John Purdon

            That the following materials be received for information

·   Safe and Sober Community Alliance, Thank You letter

·   OPP – Statistics, Eastern Ontario

·   Invitation, District 4, Santa Claus Parade, Dec 2/07

·   Pine Meadow Nursing Home, Public Forum, Nov 19

·   Mississippi Rideau CA, Source Protection Committee

·   Land O’ Lakes News Letter, Oct 15, 2007

·   Municipal World Excerpt, Ethics in Local Government

·   2007 AMO Conference CD (available form Twp. Office)

·   OFSC, Snowmobiling Campaign Notice

·   National philanthropy Day, Awards Presentation, Nov 15.

·   AMO Alert, Accessibility to COMRIF Top-up Funding

·   Uranium Mining Moratorium

Resolution #459

            Normand Guntensperger            John Purdon

            That Council enter Closed Session to discuss a matter involving potential                       litigation, a matter involving potential land acquisition and a personnel matter             involving an identifiable employee.

                                                                              Carried

Resolution #460

            John Purdon                         Normand Guntensperger

            That Council rise and report from Closed Session.

                                                                              Carried

Resolution #461

            John Purdon                         Normand Guntensperger

            That this meeting be adjourned until 9:00 a.m., Tuesday, November 27, 2007 at             Sharbot Lake.

                                                                                                                        Carried