Council Minutes – May 29, 2007

(These minutes will require approval/adoption) at the next regular session of Council, scheduled for June 11, 2007)

Council met in regular session, Tuesday May 29, 2007 at 9:00 a.m. (following the Committee of Adjustment meeting) at the Oso Hall, Sharbot Lake.

Present:            Mayor, Janet Gutowski

                        Deputy Mayor, Bill Snyder

Councillors, Normand Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances Smith, Gary Smith, Phillip Smith

Staff in attendance: John DuChene, Acting Clerk-Administrator, Judy Gray Treasurer, Steve Reynolds and Bryon Dawn. Also present: Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

The Agenda was then introduced.

Councillor Snyder requested that improvements to the #38 Road Side park (north of Picaddilly) be added to the agenda under other reports.

            #196             Robert Harvey, Gary Smith

                        That the agenda of the May 29, 2007 be adopted as amended.

                                                                                                                        Carried

Councillor Jeff Matson then declared a potential conflict of pecuniary interest regarding Accounts Payable.

The minutes of May 14, 2007 were then introduced for errors or omissions.

Spelling corrections were noted for resolutions # 170 and 179.

Clarification regarding motion #188 was requested; i.e., does the resolution reflect the accurately the “original resolution” passed on May 14 regarding financial assistance to the Frontenac Arena End Zone Project. (A review of the resolution by the Clerk confirms that the resolution identified in the minutes is the same as the original resolution).

            #197            Gary Smith, Robert Harvey

                        That the minutes of May 14, 2007 be adopted as circulated

                                                                                                                        Carried

Delegations: There were no delegations attending the meeting.

Unfinished Business/Old Business:

            #198            Normand Guntensperger, Robert Harvey

            That the Unfinished/Old Business Report dated May 14 be received.

.                                                                                                                       Carried

New Business/Reports:

            #199            Robert Harvey, Gary Smith                                                                                                    That the Council of the Corporation of Central Frontenac                                                         proceed with a two year (2007/08) road construction program                                               as recommended by staff and further, that staff be directed up-                                          date the GRIPPS (Golder Road Information and Priority Setting                                     System) and prepare a long-range road construction program (5                                           year) for consideration during the 2008 preliminary budget                                                  deliberations and further,

                        That regular Council updates be provided by staff as the accuracy of                               construction numbers become available.

                                                                                                                                    Carried

            #200            Robert Harvey, Gary Smith   

                        That the Facilities Construction and Repair List submitted by staff                                          (dated May 29, 2007) be received for information.

                                                                                                                                    Carried

#201            Gary Smith, Robert Harvey

                        That Council for the Township of Central Frontenac approve the                                          Accounts Payable Reports dated May 11, 2007 in the amount of                                                 $108,484.57 and May 22, 2007 in the amount of $145,621.13.

                                                                                                                                    Carried

            #202            Frances Smith, John Purdon

That, pursuant to the Municipal Act, 2001 and the Municipal Statute Law Amendment Act 2006, S.O. 206, c.32-Bill 130 on the recommendation of the Treasurer, Council for the Township of Central Frontenac write off taxes as uncollectible for Roll # 10 39 040 060 03600 for the years 2003 and previous in the amount of #35,914.57

                                                                                                                                    Carried

            #203    John Purdon, Frances Smith  

That the Corporation of the Township of Central Frontenac on the recommendation of the Treasurer write off taxes for the following Roll Numbers as a result of an unsuccessful Tax Sale and the properties being vested to the municipality Roll # 10 39 040 060 05900 ($7,157.43)

Roll # 10 39 040 020 10401 ($9,357.98)

                        And further, that the appropriate amounts be charged back to the School                            Board and the County.

                                                                                                                                    Carried

            #204            Frances Smith, John Purdon

                        That staff be authorized to provide public notice for the purpose of                                            naming a new road segment (Thunder Lane) once acceptance for                                     the naming has been confirmed by all affected property owners                                                 and further that a bylaw be prepared for Council’s consideration once                             all policy and procedure requirements have been satisfied.

                                                                                                                        Carried

            #205            Frances Smith, John Purdon

That the municipality authorize the purchase and installation of a picnic table to be placed at the roadside park located on highway #38 near Forty Foot Road as a pilot project to be reviewed during the next budget deliberations in 2008.

                                                                                                                        Carried

            #206            Normand Guntensperger, Bill Snyder       

That the correspondence received from Heather O’Reilly dated May 16, 2007 regarding the implementation of a burn barrel bylaw be referred to the Waste Management Steering Committee and Fire Chief and to report back to Council.

                                                                                                                                    Carried

            # 207            Bill Snyder, Normand Guntensperger

That the correspondence received from Heather O’Reilly dated May 16, 2007 regarding Feral Cats be referred to the municipal Animal Control Officer for consideration and comment.

                                                                                                            Carried

            #208            Bill Snyder, Normand Guntensperger

That the correspondence received from Mel Conboy dated May 21, 2007 regarding the purchase of abandoned rail lines be received.                                                                                                                                                Carried

            #209            Phillip Smith, Jeff Matson

                        That the correspondence received from Jocelyne Steeves on May 10,                                   2007 regarding re-use days be referred to the Waste Management Steering                        Committee for consideration and comment.                          

                                                                                                                                    Carried

            #210            Jeff Matson, Phillip Smith

That the Township of Central Frontenac contribute 2 books, 2 coffee mugs, 6 lapel pins, 2 station prints  and 4 township maps in response to the request made the Land O Lakes Public School for fund raising donations associated with their annual “Fun Fair”.

                                                                                                                                    Carried

            #211            Jeff Matson, Phillip Smith

      That the correspondence received from Quinte Conservation regarding                   Integrated Pest Management and the restricted use of pesticides for              “cosmetic use” be received and that staff bring a report to Council with              respect to pesticide practices used by the municipality.                                                                                                       Carried

            #212            Jeff Matson, Phillip Smith

That the correspondence received from The Township of Smith-Ennismore regarding the need for the Province of Ontario to assume greater  responsibility for the control of pesticides for cosmetic uses be received,

And further, that staff be directed to obtain sample township bylaws which are aimed at restricting the use of pesticides on non-agricultural lands

And further, that a letter be forwarded the local MPP, Provincial Minister of Health, the Minister of Environment, the Premier of Ontario and the local Officer of Health. 

                                                                              Carried

            #213            Frances Smith, Bill Snyder

                        That the following correspondence be received for information;

·        Trash Talkin: Symposium on Sustainable Waste Mgt. Solutions

·        Rideau valley Clean Water Program

·        Active Living: Share Your Experiences (recognition of seniors)

·        MNR Extension Notes: Controlling Beavers on Private Lands

·        Rideau Valley Cons. Foundation: seeking candidates for Conservation Award

·        Ministry of Transportation re: Use of  Municipal DataWorks (MDW)

                                                                                                                                    Carried

            #214            Normand Guntensperger, Bill Snyder

      That Council move in to Closed Session for the purpose of                                 discussing personal matters about identifiable individuals.                                                                                                         Carried

            #215            Bill Snyder, Normand Guntensperger

      That Council rise and report from Closed Session. 

                                                                              Carried

   #216   Normand Guntensperger, Bill Snyder

      That the Acting Clerk Administrator be authorized to proceed with                          proposed staff adjustments in the Public Works department as presented in            Closed Session.

                                                                              Carried

   #217   Bill Snyder, Normand Guntensperger

      That this meeting be adjourned until 7:00 p.m. Monday, June 11, 2007.            Mountain Grove.

                                                                              Carried