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Council Minutes – June 11, 2007

Council Minutes – June 11, 2007

(These minutes will require approval/adoption) at the next regular session of Council, scheduled for June26, 2007)

Council met in regular session, Tuesday June 11, 2007 at 7:00 p.m. (following the Committee of Adjustment meeting) at the Olden District Hall, Mountain Grove.

Present: Mayor, Janet Gutowski

Councillors, Normand Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances Smith, Gary Smith, Phillip Smith

Absent: Deputy Mayor, Bill Snyder

Staff in attendance: John DuChene, Acting Clerk-Administrator. Also present: Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

Also in Attendance: Councillor Bill Robinson, Township of South Frontenac

Agenda:

The Agenda was then introduced.

The following items were requested to be added to the agenda.

(a) Tenders for new Truck and plow equipment, Public Works

(b) Proposed bleachers for Oliver Scott Memorial Park, Culture and Recreation

#218 Jeff Matson, Robert Harvey

That the agenda of the June 11, 2007 be adopted as amended.

Carried

There were no disclosures of pecuniary interest regarding matters to be discussed.

The minutes of May 29, 2007 were then introduced for errors or omissions.

#219 Robert Harvey, Jeff Matson

That the minutes of May 29, 2007 be adopted as circulated

Carried

Delegations:

Joe Dupuis, representing the Hinchinbrooke Recreation Committee was introduced to discuss the holding of a proposed Family Day/ATV Event scheduled for July.

#220 John Purdon, Jeff Matson

That the information presented by the Hinchinbrooke Recreation Committee (Joe Dupuis) regarding the Family Day/ATV Event planned for July 28, 2007 at the Parham Fairgrounds be received.

Carried

#221 Frances Smith, Normand Guntensperger

That the Fun Day/ATV Event scheduled for July 28, 2007 by the Hinchinbrooke Recreation Committee is supported by the Council of the Township of Central Frontenac Township.

Carried

Michael Wise representing the Blue Heron Ridge Road association then approached Council to discuss the status of Council’s review regarding assistance for the maintenance of “unassumed public” roads.

#222 Gary Smith, Frances Smith

That, in response to the request being made by the Blue Heron Ridge Road Association regarding financial assistance toward the maintenance of “unassumed public roads” staff is directed to identify the number of lane-kilometers of existing roads located within the municipality that (a) occupy lands owned by the municipality, (b) have not been assumed by the municipality for public use (c) are currently used for year round access by adjacent property owners and (d)are not year round roads but are open for use.

Carried

At the request of the Mayor and with the support of Council, item 7(n), appointment of a Town Crier was brought forward in the agenda.

#223 Phillip Smith, John Purdon

That Paddy O’Connor be appointed as Town Crier for the Corporation of the Township of Central Frontenac.

Carried

Unfinished Business/Old Business:

#224 Frances Smith, Gary Smith

That the Unfinished/Old Business Report dated June 11 be received.

. Carried

Council was advised that the only herbicide spraying done by the municipality is site specific control of poison ivy.

#225 Normand Guntensperger, Robert Harvey

That the Township of Central Frontenac continue the current practice of “NO USE” of herbicides for cosmetic purposes.

Carried

New Business/Reports:

#226 Gary Smith, Frances Smith

That the Project Update provided by Public Works dated June 7, 2007 be received.

Carried

#227 Robert Harvey, John Purdon

That the purchase of a new Cab and Chassis Diesel STD. tandem truck be awarded to Edwards Ford Sales, Kingston in the amount of $102,589.74 (includes all applicable taxes) and further that the purchase of Plow Equipment be awarded to Champion Road Machinery Sales, Carleton Place in the amount of $80,370.00 (includes all applicable taxes).

Carried

#228 Gary Smith, Robert Harvey

That Council for the Township of Central Frontenac approve the Accounts Payable Reports dated June 1, 2007 in the amount of $140,225.38.

Carried

#229 Frances Smith, John Purdon

That the Corporation of the Township of Central Frontenac on the recommendation of the Treasurer approve the following reduction of Assessment pursuant to the Municipal Act;

Roll # 10 39 040 010 06100 in the amount of $43,000 from May 7, 2007 to December 31, 2007

And further, that Council approve an adjustment of taxes to be calculated by the tax department Carried

(The reduction in assessment is related to damages caused by fire)

#230 John Purdon, Phillip Smith

That the Corporation of the Township of Central Frontenac approve an amendment to the Municipal Employee Policy # B-3-3 regarding credit cards to include the issuance of a Visa Credit Card to the Treasurer.

(It was requested that Acting Clerk Administrator review and address as may be required the supervision of all assigned credit cards)

#231 Gary Smith, Frances Smith

That the Construction Report for May 2007 as submitted by the Chief Building Official be received.

Carried

#232 Gary Smith, Frances Smith

That the response received from the Ministry of Municipal Affairs and Housing (dated May 25, 2007) concerning Official Plan Amendment #1 be received and further, staff encourage the Ministry to expedite the process due to the importance pf this matter to our municipality.

Carried

#233 Frances Smith, Gary Smith

That the Kennebec Recreation Committee minutes dated April 16, 2007 be received for information.

Carried

# 234 Frances Smith, Gary Smith

That report of the Livestock Valuer received June 4, 2007 regarding a livestock loss by K. Sheperd in the amount of $470 be accepted

Carried

#235 Phillip Smith, John Purdon

That the regular Council meetings scheduled for July 24 and August 28 be cancelled and that these cancellations be advertised. Carried

#236 Gary Smith, Frances Smith

That staff obtain further clarification regarding the proposed parking lot expenditure at the Frontenac Arena expressed in a letter from S. Frontenac dated June 8, 2007.

Carried

#237 Gary Smith, Jeff Matson

That Betty and Glenn Matson be appointed Seniors of the Year for the District of Kennebec in the Township of Central Frontenac.

Carried #238 John Purdon, Normand Guntensperger

That Edward Warren be appointed Senior of the Year for the District of Olden in the Township of Central Frontenac.

Carried

#239 Robert Harvey, Frances Smith

That Robert Young appointed Senior of the Year for the District of Oso in the Township of Central Frontenac.

Carried

#240 Phillip Smith, Frances Smith

That Gerald Howes be appointed Senior of the Year for the District of Hinchinbrooke in the Township of Central Frontenac.

Carried

Bylaws

#241 Phillip Smith, John Purdon

That By-Law #2007-237 being a by-law to authorize the execution of a Funding Agreement for the COMRIF Asset Management Program under the Canada-Ontario Municipal Rural Infrastructure Fund be read a first and second time this 11^th day of June 2007.

Carried

#242 John Purdon, Phillip Smith

Carried

#243 Jeff Matson, Phillip Smith

That By-Law #2007-238 being a by-law to appoint Chris Matheson as Alternate Community Emergency Management Coordinator (Alternate CEMC) be read a first and second time this 11^th day of June 2007.

Carried

#244 Robert Harvey, Jeff Matson

That By-Law #2007-238 being a by-law to appoint Chris Matheson as Alternate Community Emergency Management Coordinator (Alternate CEMC) be read a third time and passed this 11^th day of June 2007.

Carried

Correspondence

#245 Jeff Matson, Phillip Smith

That the Central Frontenac Railway Museum be authorized to place refurbished/restored railway artifacts in designated locations on Municipal property as referenced in their correspondence dated May 30,2007 and that the placement of these artifacts be coordinated with Villages Beautiful and Public Works.

Carried

#246 Robert Harvey, Jeff Matson

That the correspondence copied to the municipality by Bill Murnighan and Frances Thurlow dated June 6, 2007 regarding the Registration of Former Railway Right-of-Way be received.

Carried

#247 Jeff Matson, Robert Harvey

That the following materials be received for information

· Ontario Municipal Rural Broadband Partnership Program

· Trails Alliance Youth Program Announcement, re: Business Plan and Gold Trail Pass

Carried

#248 Robert Harvey, Jeff Matson

That the Corporation of the Township of Central Frontenac work in close cooperation with the County of Frontenac to maximize any funding opportunities that may be available through the recently announced Ontario Municipal Rural Broadband partnership Program

Carried

#249 Gary Smith, Jeff Matson

That Council move into closed session for the purpose of discussing matters of potential litigation.

Carried

#250 Jeff Matson, Frances Smith

That Council rise and report.

Carried

There was no report.

#251 Jeff Matson, Frances Smith

That this meeting be adjourned until 9:00 a.m., Tuesday June 26, 2007 at Sharbot Lake.

Carried

The meeting adjourned at 9:50 p.m.

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Council Minutes – June 11, 2007