Council Minutes – February 12, 2007

(These minutes will require approval/adoption) at the next regular session of Council, scheduled for March 12, 2007)

Council met in regular session, Monday, February 12, 2007 at 7:00 p.m. at the Mountain Grove Community Centre, Mountain Grove.

Present: Mayor, Janet Gutowski

Deputy Mayor, Bill Snyder

Councillors, Norman Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances Smith, Gary Smith, Phillip Smith

Also in attendance: John DuChene, Acting Clerk-Administrator, Ian Trickett Chief Building Official, Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

The Agenda was introduced. The Acting- Clerk briefly reviewed procedures regarding the handling of resolutions for the session.

The agenda was introduced. A request was made for inclusion of an In Camera session to the agenda. Also two items were added to Unfinished Business (C.P. Rail Line and Use of Municipal Halls by Ward Representatives)

#49 Frances Smith, Bob Harvey

That the agenda for the February 12, 2007 regular Council meeting be adopted as amended.

Carried

Disclosure of Pecuniary Interest was declared Councillors Bill Snyder and Jeff Matson with regard to Accounts Payable.

Spelling corrections were identified in the circulated minutes.

# 50 Phillip Smith, John Pardon

That the Minutes of the January 23, 2007 be adopted as amended.

Carried

Delegations were then introduced

Susan Leslie and Lori Hamilton representing the Northern Rural Youth Partnership provided an overview of their organization’s proposal regarding development of a Recreational Guide and projects related to a request being made for assistance under the Communities in Action Fund (CIAF)

#51 Norman Guntensperger, Phillip Smith

That the Township of Central Frontenac supports in principle the proposed initiatives as presented by the Northern Rural Youth Partnership (dated February 12, 2007) and further, that the Mayor be designated as an ex- officio member to the Northern Rural Youth Partnership and further, that the staff of the municipality be made available where and when possible to support the stated initiatives.

Carried

A presentation was then made by Claire Macfarlane on behalf of the Canadian Cancer Society regarding the “Relay for Life” event scheduled for June 1 and 2, 2007 at the Parham Ball Field, Parham.

Glenn Tunnock of Tunnock Consulting Ltd. then provided a presentation regarding the ability of the municipality to implement Site Plan Control (SPC) within the municipality and to enter into site specific Development Agreements.

Unfinished Business/Old Business was then introduced.

(a) CP Trail Issue

#52 Frances Smith, Bob Harvey

That staff prepare a report to Council to update the CP Rail situation as it relates to the municipality of Central Frontenac and that said update be provided within thirty days of this meeting.

Carried

(b) Rental of Municipal Halls: Ward Meetings

The application of a rental fee for the use of municipal halls for the purpose of holding ward specific meetings was introduced for discussion. It was suggested that such meetings would help facilitate greater local access to area politicians. There was no decision or direction made regarding the waiving of rental fees for the use of ward halls for such purposes.

New Business/Reports were then discussed.

(a) Recycling Bins

#53 John Purdon, Frances Smith

That the proposal submitted by Manco Recycling Systems and the expression of Interest submitted by D. Scott regarding recycling be referred to Public Works for review with a report back Council and further that Councillors Phillip Smith and John Pardon assist the Acting Clerk- Administrator with assessing options.

Carried

(b) Cranberry Road Lake Bridge

#54 Frances Smith, Phillip Smith

That the tender process proceed as directed by municipal policy and that residents in the area be advised by mail of the anticipated bridge closure dates and further, that local signs/notices be posted in the area and local emergency services (including dispatch) be informed.

Carried

Accounts Payable

#55 Bob Harvey, Phillip Smith

That the Accounts Payable Reports dated January 23, 2007 in the amount of $161,412.39, January 26, 2007 in the amount of $183,231.05 and January 29, 2007 in the amount of $30,953.95 be approved.

Carried

Section 357/358 Tax Adjustments

#56 Frances Smith, Bill Snyder

That Council for the Corporation of the Township of Central Frontenac approve the following reductions of assessment pursuant to the Municipal Act; Roll # 10 39 020 010 21520 in the amount of 87, 000 for 2006 & 2007 Roll # 10 39 040 00650 in the amount of 38,200 for 2005, 2006 & 2007 Roll # 10 39 040 060 01900 in the amount of 30,000 for 2006 & 2007 Roll # 10 39 030 010 32700 in the amount of 25,200 for the years 2006 & 2007 And further, that Council approve an adjustment of taxes calculated by the tax department for related years.

Carried

Apportionment of Taxes

#57 Frances Smith, Jeff Matson

That Council for the Township of Central Frontenac approves the following apportionments of Assessment as recommended by MPAC for 2006 & 2007: Roll # s10 39 040 030 12300, 10 39 040 030 12200, 10 39 040 030 12234 and 10 39 040 030 12238.Roll #s 01 39 060 010 04500, 10 39 060 010 04503 and 10 39 060 010 05101.

Roll #’s 10 39 080 040 15600 and 10 39 080 040 15610

Carried

Assessments for 2007

#58 Bill Snyder, Phillip Smith

That the Assessments for 2007 Taxation Report be received.

Carried

MPAC Report #4, 2006 7

#59 Phillip Smith, John Purdon

That the MPAC Report #4 for 2006 be received for information. Carried

Demolition Requirements (Old Sharbot Lake FH)

#60 Frances Smith, Bob Harvey

That advertisements be placed in the local paper requesting qualified contractors to submit quotations for the safe demolition and removal of the Oso Fire Hall structure located in the Village of Sharbot Lake with the intent of removing the structure by no later than May 1, 2007.

Carried

Septic System Design – Fire Halls

New information was presented by Councillor Jeff Matson regarding the design, approval process associated with installation of septic systems for municipal fire hall projects which might save the municipality added expense. This information (including process and procedure) will require further investigation.

The recommendation prepared by staff regarding system design was tabled until the suggestion made by Councilor Matson was assessed.

Station #3 – Fire Hall Sign

#61 Frances Smith, Norman Guntensperger

That sign quotation submitted by Rodger MacMunn for $3,459 +gst. To construct and supervise installation of the proposed Station #3 Fire and Rescue sign be accepted.

Defeated

Council expressed the need to develop an appropriate “sign policy” which could be applied to all municipal buildings. Staff was then directed to develop of such a policy for future Council consideration.

Recreation Request – Rink Proposal, Sharbot Lake

#62 Frances Smith, Bill Snyder

That the request from the Oso Recreation Committee be referred to Public Works for consideration in development of the 2007 preliminary budget (this project idea will be considered along with other anticipated recreational facility demands in the township) and further, that staff assist with the planning and design process regarding site selection etc.

Carried

A Summary of the 2006 Municipal Election was then discussed. Changes in election procedure (mail-in vote versus electronic voting) may be warranted for the next municipal election.

There were no bylaws introduced at this session of Council

#63 Norman Guntensperger, John Purdon

That the meeting be extended by 15 minutes to 10:15 p.m.

Carried

Correspondence for Consideration/Response

(a) Public Washrooms, Sharbot Lake (D. Saban)

#64 Bob Harvey, Jeff Matson

That the Mayor and Acting Clerk-Administrator be authorized to respond to the letter by Mr. Saban expressing what the township has done, is doing and will continue to address the issue of public washrooms in Sharbot Lake.

Carried

(b) Hydro One Spraying

#65 John Purdon, Gary Smith

That the Mayor and Acting Clerk-Treasurer consult with South Frontenac regarding their experience with herbicide spraying and to request a Hydro One representative to attend a future meeting of Council.

Carried

(c) Greater Bob’s and Crow Lakes Plan

#66 John Purdon, Gary Smith

That the municipality acknowledge the efforts made by the Greater Bob’s and Crow Lakes Association in preparing their stewardship plan and that they be requested to make a presentation to Council of the final plan.

Carried

(d) Northern Frontenac Inter Agency

#67 Frances Smith, Bob Harvey

That the Northern Frontenac Inter Agency (NFIA) be requested to circulate meeting minutes to the municipality and advise the NFIA and staff will attend future meetings when time and schedules permit. Carried

(e) Lanark Highlands - ATV’s , Newmarket – School Signs, Scuggog,- JEPP Funding

#68 Gary Smith, Bob Harvey

That the circulated resolutions from the Municipalities of Lanark Highlands, Newmarket and Scuggog,be received.

Carried

Miscellaneous Correspondence 9(h) to 9(l)

#69 Frances Smith, Phillip Smith

That the following materials be received for information:

1a)  Tryon Road – Thank You

1b)  Operation Clean Sweep – PITCH-IN programs

1c)  Order of Ontario, Request for nominations

1d)  Frank Cowan/Temple Insurance, Partnership Announcement

1e)  Ontario’s Energy Conservation Leadership Act (ECLA)

Carried

#70 Norman Guntensperger, Philip Smith

That the meeting be extended by 15 minutes to 10:30 p.m.

Carried

Notice of Motion - Oak Flats Road

#71 Frances Smith, Bob Harvey

That the resolution regarding re-construction of a segment of Oak Flats Road be tabled.

Defeated

A recorded vote on the main motion was requested

#72 Bill Snyder, Phillip Smith

That a 1km. section of Oak Flats Road from the Struthers Road to Davy Road be re-aligned and re-constructed with invitation tenders to be put out as soon as possible to get prices for the 2007 budget with work to be completed in 2007 and surface treated in 2008 out of 2008 road budget

Defeated

Recorded Vote:

G. Smith – Abstain* (this is a No Vote under the Procedural Bylaw)

J. Matson - No J. Purdon - Yes

P. Smith - Yes N. Guntensperger - Yes

B. Snyder - Yes F. Smith - No

J. Gutowski - No B. Harvey - No

#73 Phillip Smith, Gary Smith

Pursuant to Section 239(2) of the Municipal Act, 2001 that Council proceed in Camera to discuss, personal matters about an identifiable individual, including municipal or local board employees.

Carried

#74 Frances Smith, Bob Harvey

That Council rise and report.

Carried

There was no report from the in camera session

#75 Bob Harvey, Frances Smith

That the next regular meeting of Council be cancelled (Good Roads/ROMA convention) and that this meeting be adjourned until 7:00 p.m., Monday March 12, 2007 at Mountain Grove.

Carried

The meeting adjourned at 10:30 p.m.