Council Minutes – December 10, 2007

(These minutes will require approval/adoption at the next regular session of Council, scheduled for January 14, 2008)

Council met in regular session, Monday, December 10 at 7:00 p.m. at Mountain Grove.

Present:            Mayor, Janet Gutowski

                        Deputy Mayor, Bill Snyder

Councillors: Normand Guntensperger, Jeff Matson, John Purdon, Gary Smith, Councillor Phillip Smith

Absent:            Councillors Frances Smith and Bob Harvey

Also in attendance: Staff members John DuChene, Judy Gray, and Cathy MacMunn

Also in attendance: Craig Bakay – Gazette Reporter and Jeff Green – Frontenac News Reporter

The agenda was introduced. Deputy Mayor Snyder requested that an item be added under Public Works, re: level of service issue, Hincinbrooke Ward. The Clerk requested that a letter from the Ministry of Municipal Affairs and Housing re: Algonquin Land Claim and Municipal Official Plans – consultation, be added under Information and Miscellaneous Correspondence.

#490            Jeff Matson, John Purdon

That the agenda for the December 10, 2007 meeting be adopted as amended.

                                                                  Carried

Disclosure of pecuniary interest was then requested.

Councillor Matson declared potential conflict with the Public Works item 7b) Winter Ploughing Contract Amendment and item 7c) Accounts Payable.

The Minutes of the last meeting were then introduced.

#491            Jeff Matson, John Purdon

That the minutes of the November 27, 2007 Council meeting be adopted (as amended)

                                                                                                                        Carried

            #492            John Purdon, Jeff Matson

That the 2008 Preliminary Budget Proposal for the Crow Lake School House Association be received and further that the materials be brought forward to the 2008 budget process.

                                                                  Carried

            #493            John Purdon, Jeff Matson

That the presentation by Bill Winegard regarding the Municipal Organizational Review which is underway for the Corporation of the Township of Central Frontenac be received.

                                                                  Carried

            #494            Jeff Matson, John Purdon

That the Unfinished Business Report dated December 10, 2007 be received (as amended).

                                             Carried

#495            John Purdon, Jeff Matson

That Public Works Update Report dated December 10, 2007 be received for information.

                                                                                                Carried

            #496            Bill Snyder, Gary Smith

That Council for the Township of Central Frontenac rescind resolution # 468  regarding additional Snow Plowing in Contract Area #1 (Matson and Sons Ltd..)

Carried

            #497            Gary Smith, Bill Snyder

That Council for the Township of Central Frontenac approve the following road segments to be included within the Snow Plowing Contract Area #1 (Matson and Sons Ltd.) for the average additional call out rate of $ 225.00.

-Cranberry Lake Road(from Bull Lake Road to Boomhaur Road), Hayes Road, Hinchy Road, Clark Road (from the junction of Brock road to currently maintained route) and Woodcock Road.

Carried

#498            Bill Snyder, Gary Smith

That Council for the Township of Central Frontenac approve the Accounts Payable Reports dated November 22, and November 30, 2007.

Carried

#499            Bill Snyder, Gary Smith

That Council for the Township of Central Frontenac on the recommendation of the Treasurer write-off taxes for the following Roll Numbers as a result of an unsuccessful Tax Sale.

Roll # 10 39 040 060 05900 -$7,487.19 and that this property be vested to the municipality.

                        Roll # 10 39 040 020 07000-$85,462.10 for tax arrears and penalties                                   up to and including 2004. This property will be in Tax Sale position                                    Dec 31, 2007 and will be eligible to start the Tax Sale process in 2008.

Roll # 10 39 040 020 10401 -$9,786.50 and that this property be vested to the municipality

And further that the appropriate amount be charged back to the School Board and the County.

Carried

            #500            Bill Snyder, Gary Smith   

That Council for the Township of Central authorize the Treasurer to sign the Municipal Data Works Agreement with Ontario Good Roads Association for the transfer of data identified by the Treasury Department for the purpose of Fixed Asset Valuation.

Carried

#501            Normand Guntensperger, Phillip Smith

That Council for the Township of Central authorize the borrowing of funds for the Medical Centre Project through a capital line of credit from the Royal bank to an amount of $500,000.

Carried

#502            John Purdon, Jeff Matson

That the Construction Report for November 2007 be received for information.

                                                                                                            Carried

            #503            Phillip Smith, Normand Guntensperger

That Council for the Township of Central Frontenac approve in principle the request by Lisa Labett Wilson to Stop up and Close and convey to the Labbett family the road allowance at Lot 31, between Concession 1 & 2, Hinchinbrooke District..

                                                                                                                                    Carried

#504            Normand Guntensperger, Phillip Smith

That the Mayor and Clerk be authorized to sign an agreement between Marlene King and the municipality described as part of Lot 16, Concession 9,and being Part 1 & 2 on Plan 13R-19023, in the former geographic Township of Kennebec, now in the Township of Central Frontenac to fulfill conditions of severance requirements.

                                                                                                                                    Carried

#505            Normand Guntensperger, Phillip Smith

That the Council of the Corporation of the Township of Central Frontenac Township hereby appoints the following individuals to the Heritage Festival Committee; Jane Drew, Tom Dewey, John Purdon, Carol Coupland, Marcel Giroux and Janet Gutowski..

                                                                                                                                    Carried

            #506            Phillip Smith, Normand Guntensperger

That the Council of the Corporation of the Township of Central Frontenac Township authorizes the Heritage Festival Committee to make application for funding under the Eastern Ontario Development Program and other such grant programs as the Committee may feel appropriate to meet its objectives.

                                                                                                                                    Carried

#507            Phillip Smith, Normand Guntensperger

Whereas Section 14 of the Procedural By-Law authorizes the appointment of a Deputy Mayor on an annul basis; how therefore Robert Harvey is hereby appointed by Council as Deputy Mayor of the Corporation of the Township of Central Frontenac for the period December 11, 2007 to the first regular Council meeting in December 2008.

                                                                                                                                    Carried

BYLAWS

            #508            Jeff Matson, John Purdon

That Council provide year end recognition to staff in the form of a turkey or ham to each full-time employee and chocolates for part-time staff with the municipality.                       

                                                                                                            Carried

            #509            Jeff Matson, John Purdon

That By-Law 2007-252 being a by-law to appoint Brian Donaldson as the Investigator pursuant to Sections 8,9 and 10, and 239.1 of the Municipal Act 2001 as amended be read a first and second time this 10^th day of December 2007.

                                                                                                                                    Carried

#510            John Purdon, Jeff Matson

That By-Law 2007-252 being a by-law to appoint Brian Donaldson as the Investigator pursuant to Sections 8,9 and 10, and 239.1 of the Municipal Act 2001 as amended be read a third time and finally passed this 10^th day of December 2007.

Carried

CORRESPONDENCE FOR CONSIDERATION

#511            John Purdon, Gary Smith

That the Tariff fees report be approved in principle and that a Tariff fee by-law be brought back to Council after clarification of notification requirements that may be required under the Planning Act or related legislation.

                                                                                                                        Carried

#512            Gary Smith, Bill Snyder

That the Mayor be authorized to attend the FCM Sustainability Conference and Trade Show 2008 in Ottawa from February 14 to 16.

Carried

            #513            Phillip Smith, Bill Snyder

That Councillors J. Matson, G. Smith and B. Harvey be authorized to attend the OGRA/ROMA Conference 2008, The Municipal Climate Adapting to Change in Toronto from February 24 to 27.

Carried

            #514            Gary Smith, Normand Guntensperger

That the Ontario Heritage Trust letter November 1, 2007 be referred to the Heritage Festival Committee for consideration.

                                                                                                            Carried

INFORMATION AND MISC. CORRESPONDENCE

#515            Gary Smith, Bill Snyder

That the following materials be received for information

·        Elizabethtown-Kitley re: Costs Associated with new legislation

·        Town of Caledon re: Additional fees fro Aggregate Operators

·        4^th Annual Christmas/Tree Celebration, Sharbot Lake

·        Letter from Minister MMAH re: Introduction by Jim Watson

·        Thank-You re: Appointment of Eleanor Renaud, Source Water

·        MPAC re: 2007 Update

·        Watershed Briefs, RVCA

·        Min. of Citizenship & Immigration re: Awards for 2008

·        HFO Jobs re: Physician recruitment

·        OMA re: Prohibiting Smoking in cars with children

·        AMO 2008 Conference Ottawa re: Room Cancellation Info

·        AMO/FCM re: Partnering to Fight Climate Change

·        Algonquin Land Claim

Carried

#516            Phillip Smith, Normand Guntensperger

That Council enter Closed Session to discuss a matter involving identifiable employee issue and a matter of potential litigation.

Carried

#517            Normand Guntensperger, Phillip Smith

            That Council rise and report from Closed Session.

                                                                                                                                    Carried

OTHER BUSINESS

#518            Phillip Smith, Normand Guntensperger

That the January 2008 meetings of Council be advertised as follows; January 14(Mt. Grove) and January 29(Sharbot Lake).

Carried

#519            Normand Guntensperger, Phillip Smith

That this meeting be adjourned until 7:00 p.m., Monday, January14, 2007 at Mountain Grove.

                                                                                                            Carried

The meeting adjourned at 10:00 p.m.