Council Minutes – April 10, 2007

(These minutes will be presented at the next regular session of Council, April 24, 2007)

Council met in regular session, Monday April 10, 2007 at 7:00 p.m. at the Mountain Grove Community Centre, Mountain Grove.

Present:            Mayor, Janet Gutowski

                        Deputy Mayor, Bill Snyder

Councillors, Norman Guntensperger, Bob Harvey, Jeff Matson, John Purdon, Frances Smith, Gary Smith, Phillip Smith

Also in attendance: John DuChene, Acting Clerk-Administrator, Cathy MacMunn, Deputy Clerk and Judy Gray Treasurer. Also present: Craig Bakay – Gazette Reporter and Jule Koch Frontenac News Reporter

The Agenda was introduced. Three items were introduced to the agenda (i) to add Councillor Training as item 6(b), (ii) to add a discussion about the creation of a Waste Management Steering Committee as item 7(a) and (iii) to add a discussion about preparation of an Organizational Review for the municipality under Other Business.

# 127

                        Bill Snyder, Gary Smith

                        That the agenda of April 10, 2007 meeting be adopted as                                                       amended.

                                                                                                                        Carried

             A correction to resolution #103 (March 26^th Budget Meeting) was made.

# 128

                        Bill Snyder, Gary Smith

                        That the minutes of the Budget Sessions held March 26 and                                       April 3, 2007 adopted as amended.

                                                                                                                        Carried

#129                Gary Smith, Bill Snyder

That the minutes of the March 27, 2007 Council meeting be adopted as circulated.

                                                                                                                        Carried

A delegation from the District #4 Recreation Committee then approached Council to discuss an additional budget consideration. The group was represented by Joe Dupuis (spokesperson), Bob Teal and David Raymond.

#130                Frances Smith, Bob Harvey

                        That the proposal submitted by the District #4 Recreation Committee                                concerning installation of a propane deep fryer and ventilation unit for the                          Parham Ball Field at a cost of $8,000 be approved and further that this                               amount be added to the current draft budget for 2007.

                                                                                                                                    Carried

Unfinished Business/Old Business

#131                Frances Smith, Bob Harvey

That the Unfinished Business Report dated April 10, 2007 be received

                                                  Carried

It was requested that recommended work/projects submitted by the Economic Development Committee to Council be added to the list of unfinished business.

New Business/Reports

            Public Works

#132                Frances Smith, Bob Harvey                                                

That the Corporation of the Township of Central Frontenac establish a Steering Committee (to work in conjunction with the municipality’s waste management consultant) to develop a Waste Management/Recycling Strategy for the municipality and further that this Committee consist of the following members; John Purdon, Phillip Smith and 3 community representatives (selection process to be determined at the next Council meeting) and further that the Committee deliver a preliminary report with recommendations to Council by June 27, 2007 and further, that the committee positions be advertised as soon as possible in the local papers.                                                                                                                                    Carried

Finance

#133                Bob Harvey, Frances Smith                                                  

That the Corporation of the Township of Central Frontenac approve the Accounts Payable Reports dated March 23, 2007 in the amount of $34,518.49 and March 29, 2007 in the amount of $3,859.43.

                                                                                                                                    Carried

#134                Phillip Smith, Jeff Matson

That the Council of the Corporation of the Township of Central Frontenac approves the following apportionments of Assessment as recommended by MPAC for 2007;

Roll Numbers: # 10 39 040 030 05500, #10 39 040 030 05520,

#10 39 040 030 o5530, # 10 39 040 030 05530, # 10 39 040 030 05540,

# 10 39 040 030 055550, # 10 39 040 030 05560, # 10 39 040 030 005570, # 10 39 040 030 05580.

                                                  Carried

#135                Jeff Matson, Phillip Smith

That the Council of the Corporation of the Township of Central Frontenac approves the following reduction of Assessments pursuant to the Municipal Act;

Roll # 10 39 010 030 04704 -15,000 for 2006 and 2007.

Roll # 10 39 040 010 10800 – 142,500 for 2007

Roll # 10 39 040 010 13500 – 12,000 for 2007

Roll# 10 39 060 020 09100 – 92,000 for 2006 and 2007

Roll # 01 39 080 030 14100 – 18,000 for 2006 and 2007

Roll # 10 39 080 040 00720 property class change from commercial to residential.

And further that Council approves adjustment of taxes to be calculated by the tax department for related years.

                                                                                                                                    Carried

Planning and Development, CBO

#136                Gary Smith, Bill Snyder                  

That the Construction Details Report (by the CBO) for the month of March 2007 be received.

                                                                                                                                    Carried

#137                Bill Snyder, Gary Smith

That the Mayor and Clerk be authorized to sign the agreement between Ralph and Marabeth Lowery and the Corporation of the Township of Central Frontenac regarding the construction and maintenance of a sewage disposal system on lands described as part of Lot 3, Concession 6, being in the former geographic Township of Olden, now in the Township of Central Frontenac.

                                                                                                                        Carried

            Clerk Administrator

#138                Gary Smith, Bill Snyder

That the Corporation of the Township of Central Frontenac replace the annual free dump pass procedure for area residents and tenants with a more efficient and effective free sign-off procedure as presented in the staff report dated April 10, 2007.

                                                                                                                                    Carried

Other Reports

#139                Frances Smith, Bob Harvey

That the County of Frontenac be requested to contribute $10,000 toward the preparation of a survey to determine accurately the boundaries of the K and P Trail within the             Hamlet of Sharbot Lake and further to provide funding to investigate existing landownership situation(s) that exist between Sharbot Lake and the Township of South Frontenac

                                                                                                                        Carried

#140                Bob Harvey, Frances Smith

That Councillors J. Purdon, G. Smith and P. Smith be authorized to attend Module #2 Training Sessions as scheduled for May 29, 2007.

                                                                                                            Carried

#141                Normand Guntensperger, John Purdon

That the Corporation of the Township of Central Frontenac establish an ad hoc Committee to develop Terms of Reference for the preparation of a comprehensive Organization Review for the municipality to address both governance matters (role, responsibilities and operation of Council) and staffing requirements (positions and job descriptions) and that this Committee return a report to Council on May 15, 2007 and further that this Committee consist of the Mayor, Deputy Mayor, F. Smith and G. Smith and Acting Clerk-Administrator

                                                                                                                                    Carried

Information and Correspondence

#142                John Purdon, Normand Guntensperger

That the following materials be received for information:

Eastern Ontario Wardens Caucus – Prosperity Plan           

Quinte CA, Source Water Protection Update           

Rideau Valley CA 2006 Watershed Check-Up

                        FCM Advisory

                                                                                                                                    Carried

In Camera

#143                John Purdon, Normand Guntensperger

That Council proceed In Camera to discuss (a) personnel matters about an identifiable person(s) and (b) matters involving potential litigation.

                                                                                                            Carried

#144                Normand Guntensperger, John Purdon    

That Council rise and report from In Camera

                                                                                                            Carried

#145                John Purdon, Bill Snyder

That overtime hours accumulated by Public Works employees in 2006 be carried forward to 2007 and further that the employees be directed to take such time off during the 2007 calendar year as per current policy requirements.

                                                                                                                        Carried

#146                John Purdon, Bill Snyder

That this meeting be adjourned until 9:00 a.m., Tuesday April 24, 2007 at Sharbot Lake.

                                                                                                            Carried

The meeting adjourned at 10:00 p.m.