COUNCIL MINUTES – January 9, 2006

Council Met in regular session Monday, January 9, 2006 at 7:00p.m. at the Community Hall, Mountain Grove.

Present – Mayor, Bill MacDonald

                Deputy Mayor, Frances Smith

                Councillors – Bill Guigue, Janet Gutowski, Bob Harvey, Logan Murray, Jack

                                       Nicolson, Faye Putnam, & Bill Snyder.

Also in attendance – Heather Fox, Clerk-Administrator, Mark MacDonald – Fire Chief, Jeff Green – Frontenac News Reporter.

Two members of the public attended other than those scheduled on the agenda.

There were no disclosures of pecuniary interest when the Mayor called for same.

Dale Meeks attended to discuss purchasing land and the stopping up, closing and sale of a road allowance.

The following Correspondence/Reports were received for information:

(a)    Frontenac County Council minutes November 16 & 30.

(b)    Land O’Lakes Tourist Association Newsletter.

(c)    Letter from Ernie Hardeman re: Bill 206.

(d)    Kennebec District Recreation Committee Minutes.

(e)     Letter from the Ministry of the Environment.

(f)      Update report from North Frontenac Centre Expansion Committee re: Project Endzone.

(g)    Letter from MPP John Tory re: Bill 37.

(h)    Letter from John Gerretsen re: Report for Municipal Act 2005.

(i)      Source Water Protection Information to the Planning Act.

(j)      AMO Alerts

(k)    Solicitor Report re: Amendments to the Planning Act.

(l)      2005 Stewardship Ontario Funding for Blue Box Recycling Program.

(m)  Nature of Public Meetings for O.P. Review.

The following Resolutions were presented.

#1                    Faye Putnam, Bob Harvey

That the Agenda for January 9, 2006 be Adopted as amended to move 9 (b) to 7 (m) and 10 (b) become 7 (n) and Mark MacDonald to speak to Council in Camera.

                                                                                                                        Carried.

#2                    Frances Smith, Janet Gutowski

                        That the Council minutes of December 13, 2005 be Adopted as circulated.

                                                                                                                        Carried.

#3                    Faye Putnam, Bob Harvey

That the request from Dale Meeks to purchase a portion of Part 1 on Plan 13R 1215, lot 10, Concession 2, Hinchinbrooke District be Adopted and the property declared surplus.

                                                                                                Carried.

#4                    Janet Gutowski, Frances Smith

That the request from Dale Meeks to stop up, close and convey to him the road allowance between lots 10 and 11, Concession 2, Hinchinbrooke District be approved in principle.

                                                                                                Carried.

#5                    Bob Harvey, Bill Guigue

                        That Frances Smith be appointed as Deputy Mayor for 2006.

                                                                                                                        Carried.

#6                    Janet Gutowski, Bill Snyder

                        That the following committee appointments be made for the year 2006:

                        Rideau Valley Conservation Authority                      Bill Guigue

                        Quinte Conservation Authority                                  Jack Nicolson

                        Mississippi Valley Conservation Authority                      Logan Murray

                        Oso District Recreation Committee                                Frances Smith

                        Olden District Recreation Committee                                Faye Putnam

                        Kennebec District Recreation Committee                    Jack Nicolson

                        Hinchinbrooke District Recreation Committee            Janet Gutowski

                        Central Frontenac Recreation Committee (2)              Bob Harvey

Logan Murray

                        CPR Trail Steering Committee                                Bob Harvey

                        NF Arena Board (2)                                                        Bill Snyder

                                                                                                            Frances Smith

                        Economic Development Committee (2)              Janet Gutowski

                                                                                                            Jack Nicolson

                                                                                                                        Carried.

#7                    Bob Harvey, Faye Putnam

That the request from Mary Courneyea to stop up, close and covey to her a portion of the road allowance between lots 20 and 21, Concession 10, Kennebec District be Approved in principle and recommended she take the full 66’ depth of the road allowance.

                                                                                                Carried.

#8                    Frances Smith, Janet Gutowski

That the Rideau Valley Conservation Authority’s 2006 preliminary budget, be received and deferred to budget deliberations.

                                                                                                Carried.

#9                    Frances Smith, Janet Gutowski

That the insurance renewal received from Frank Cowan Company (Crain & Schooley Insurance Brokers Ltd) be accepted in the amount of $108,923 plus tax, and further that the deductible on automobile remain at $2,500

                                                                                                                        Carried.

#10                  Frances Smith, Janet Gutowski

That the accounts payable in the amount of December 14, 2005 - $386,306.29, December 16, 2005 - $542,323.28, December 21, 2005 - $37,999.14 and December 22, 2005 - $2,699.97, be approved.

                                                                                                Carried.

#11                  Janet Gutowski, Frances Smith

That the letter from Minister of Municipal Affairs, John Gerretsen regarding Bill 206 ‘the Ontario Municipal Employees Retirement system Act be received.

                                                                                                Carried.

#12                  Bill Snyder, Logan Murray

That Chris Matheson be appointed as staff representative on the Central Frontenac Economic Development Committee

                                                                                                Carried.

#13                  Janet Gutowski, Bill Snyder

That Whereas the Ontario Building Official Association has expressed interest in selecting Southeast Ontario as the venue for the October 2008 provincial conference, annual meeting and training session and;

Whereas our region is home of the Minister of Municipal Affairs and Housing whose ministry issues the Ontario Building Code which is enforced by municipal building officials, and;

Whereas Kingston is willing to consider hosting the event with the support of neighbouring municipalities and local Building officials and this would be the only time other than the Belleville conference in 1971 that South Eastern Ontario has offered to host the annual meeting and technical sessions for the 50 year old association, and;

Whereas this event would promote our region to 400 delegates and industry representatives, and this can only help to boost tourism within the region by inviting people from all parts of Ontario to enjoy the beauty of our region, and;

Whereas the official host responsible for the event will be the Land of Lakes Chapter of OBOA comprising municipalities from Quinte West to Brockville, and from Kingston to over 25 miles north of Bancroft;

Therefore be it resolved that the Building Inspection staff be encouraged to support this conference bid, it being understood that costs be limited to staff time to organize and run the event in 2008, unless it is decided in the future to allocate some voluntary financial support as well in order to enhance the event beyond the basic delivery funded entirely by the OBOA.

                                                                                                Carried.           

#14                  Faye Putnam, Bob Harvey

That the letter from Charles Lalonde, Director for the Ministry of Agriculture, Food and Rural Affairs to announce the revised Minimum Distance Separation (MDS formulae) are available for a review and comment until January 28, 2006 be received.

                                                                                                Carried.

#15                  Bill Guigue, Bob Harvey

That the Mayor and Clerk be hereby authorized to sign the agreement between Richard Ivall and the municipality described as part of lot 4, Concession 7, being Part 3 on Plan 13R-17344, Hinchinbrooke District as a condition of severance.

                                                                                                                        Carried.

#16                  Jack Nicolson, Bill Guigue

That the resolution of Sarnia and Port Colborne regarding 2006 MPAC Assessment values be endorsed and the appropriate letters sent.

                                                                                                Carried.

#17                  Logan Murray, Bill Snyder

That By-law #2006-199, being a by-law to enter into an agreement with AMO for the transfer of federal gas tax revenues under the new deal for cities and communities, be read a first and second time.           

                                                                                                Carried.

#18                  Bill Guigue, Janet Gutowski

That By-law #2006-199, being a by-law to enter into an agreement with AMO for the transfer of federal gas tax revenues under the new deal for cities and communities, be read a third and final time and passed.

                                                                                                Carried.

#19                  Jack Nicolson, Bill Guigue

That By-law #2005-198, being a draft amended Procedural By-law, be received, other and an ad hoc committee of two councillors plus the Clerk be struck to propose amendments to it, Jack Nicolson, and Janet Gutowski.

                                                                                                                        Carried.

#20                  Logan Murray, Bill Snyder

That the correspondence/reports identified on the Agenda as items 9(a-n) be received for information except 9 (d)

                                                                                                Carried.

#21            Logan Murray, Bill Snyder

Pursuant to Section 239 (2) of the Municipal Act, 2001 that Council proceed, In Camera to discuss: labour relations or employee negotiations

                                                                                                Carried.

#22                  Bill Snyder, Janet Gutowski

                        That the In Camera meeting return to regular Council.

                                                                                                                        Carried.

#23                  Frances Smith, Janet Gutowski

That the rules of the Procedural By-law be waived and the meeting continue until 10:15 p.m.                       

                                                                                                Carried.

#24                  Janet Gutowski, Frances Smith

That the meeting adjourn until Tuesday, January 24^th at 9:00 a.m. at Sharbot Lake or the call of the Mayor.

                                                                                                                        Carried.

The meeting adjourned at 10:15 p.m.