Council Minutes August, 29, 2006

Council met in regular session, Tuesday, August 29, 2006 at the Community Hall, Mountain Grove.

Present – Mayor, Bill MacDonald

                Deputy Mayor, Frances Smith

                Councillors: Bill Guigue, Janet Gutowski, Bob Harvey, Logan Murray, and Bill

    Snyder.

Absent – Councillors – Jack Nicolson and Faye Putnam.

Also in attendance Heather Fox – Clerk-Administrator, Bill Nicol – Public Works Manager, Chris Matheson – Information Technologist & Craig Bakay – Gazette Reporter.

1 member of the public attended other than those scheduled on the agenda.

There were no disclosures of pecuniary interest when the Mayor called for same.

Joe Slater and Don Manns attended to update Council on the receipt of a Trillium Grant to refurbish the Crow Lake School House.

Roger Henry attended to request Council to take over a private Road (Empire Lane).

Michael Wise attended to present a draft policy for Council’s consideration regarding municipal funding for an unassumed township road.

The following correspondence/reports were received:

1. Kennebec District Recreation Committee minutes.
2. Land O' Lakes Tourist Association Newsletter.
3. Resolution of Mississippi Mills.
4. City of Kingston's proposed purchase of the K & P right of way within city limits.
5. County Council Minutes.

The following resolutions were presented:

#266                Bob Harvey, Frances Smith

                        That the agenda of August 29, 2006 be adopted as presented.

                                                                                                                                    Carried

#267                Frances Smith, Bob Harvey

                        That the minutes of August 14, 2006 be adopted as circulated.

                                                                                                                                    Carried

#268                Bob Harvey, Frances Smith

That Joe Slater and the Crow Lake Community association be thanked and congratulated on the successful application for Trillium Funding in the amount of $56,000 towards hall renovations to the historic Crow Lake Village School House.

                                                                                                                                    Carried

#269                Bill Guigue, Bob Harvey

That the request from Roger Henry for improvements on Empire Lane be denied on the basis that Empire Lane is a private lane, but considered in the dialogue with the unassumed township roads

                                                                                                            Carried

#270                Bill Guigue, Janet Gutowski

That the draft policy from Blue Heron Ridge Road Association be received for further review.

                                                                                                            Carried

#271                Janet Gutowski, Bill Snyder

That the recommendation submitted by Councillor Gutowski “that staff be directed to compile a list of outstanding issues and/or reports which Council has requested.  This list is to be included as part of the Council agenda.  The list of reports is updated prior to the preparation of each council agenda”, be approved.

                                                                                                            Carried

#272                Bill Guigue, Bob Harvey

That the report and recommendation from Councillor Gutowski “That staff be directed to compile a list of current activities where a consultant or outside expertise is being utilized.  The report should reflect the activity, department involved, date engaged and anticipated finish date.  The list is to become part of the regular council package, be distributed with each agenda and activities be added or deleted as appropriate”, be approved.

                                                                                                         Defeated

#273                Janet Gutowski, Bob Harvey

That the request from Community Living – North Frontenac to include the well in the Encroachment By-law be approved and the Clerk instructed to prepare the necessary by-law for presentation at the next meeting.

                                                                                                            Carried

#274                Bob Harvey, Bill Guigue

That the Mayor and Clerk be authorized to sign the agreement between Jeff Curtis, Edwin Zurrer and the Municipality described as Lot 1 – part of Lot 28, concession 1, being Part 5 on Plan 13R-18462, together with a right of way over Parts 1 and 3 on Plan 13R-18462; and Lot 2 – described as part of Lot 28, Concession 1, being Parts 2, 3, and 4 on Plan 13R-18462, together with a right-of-way over Part 1 on Plan 13R-18462 and subject to a right-of-way over Part 3 on Plan 13R-18462 in the former geographic Township of Olden, now in the Township of Central Frontenac.

                                                                                                            Carried

#275                Bill Snyder, Janet Gutowski

That the Mayor and Clerk be authorized to sign the agreement between Ruth Hill and the Municipality described as part of Lot 5, Concession 2, being Part 2 on Plan 13R-18460 in the former geographic Township of Hinchinbrooke, now in the Township of Central Frontenac.

                                                                                                                                    Carried

#276                Bill Snyder, Janet Gutowski

That the Accounts Payable Reports dated July 27, 2006 in the amount of $46,385.63; August 4, 2006 in the amount of $128,274.08; August 18, 2006 in the amount of $80,723.75 and August 23, 2006 in the amount of $158,105.91 be approved for Payment.

                                                                                                                                    Carried

#277                Bill Snyder, Janet Gutowski

That the Township of Central Frontenac is pleased with the 9-1-1 dispatch service provided by the OPP and direct staff to obtain the required papers and contracts to proceed with a renewal of the CERB contract under the same, or similar terms for a further two (2) years.

                                                                                                                                    Carried

#278                Bill Snyder, Bill Guigue

That Tender #06-07 (Washroom Renovations, Arden Community Hall) be awarded to low bidder, Kempe Mechanical in the amount of $8,372.65 plus GST.

And further that tender #06-08 (refinished of hardwood floors, Arden Community Hall) not be awarded and that three (3) quotations be obtained.

And further that tender #06-09 (new kitchen cabinets, Arden Community Hall) be re-tendered to include two (2) options, one with new counter tops and one using existing counter top.

                                                                                                                                    Carried

#279                Bill Guigue, Frances Smith

That the Public Works Manager report on recycling and the lack of performance by the current contractor be received and staff be directed to (Public Works) investigate other options to take care of recycling problems and report back to Council Dec-Jan, and steps be taken to rectify the present situation.

                                                                                                            Carried

#280                Bob Harvey, Logan Murray

That the rules of the Procedural By-law be waived and the meeting continue until 12:30 p.m.

                                                                                                            Carried

#281                Bill Guigue, Bob Harvey

That the report from Golder Associates regarding the draft abatement plan development at the Godfrey garage yard received and staff directed to continue to provide bottled water, to the affected properties, and enter into negotiations to purchase properties and legal advice be obtained on this proposed course of action and consultation with our insurance adjustor.

                                                                                                                                    Carried

#282                Bob Harvey, Bill Guigue

That the correspondence/reports, identified on the agenda as items 9 (a-e) be received for information.

                                                                                                            Carried

#283                Bob Harvey, Bill Guigue

Pursuant to Section 239(2) of the Municipal Act, 2001 that Council proceed In Camera to discuss, advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

                                                                                                            Carried

#284                Bob Harvey, Bill Guigue

                        That the In Camera meeting return to regular Council.

                                                                                                                                    Carried

#285                Bill Guigue, Bob Harvey

That the meeting adjourn until, Tuesday, September 11, 2006 at 7:00 p.m. at Mountain Grove or the call of the Mayor.

                                                                                                            Carried

The meeting adjourned at 12:30 p.m.