Council Minutes – May 24, 2005

Council met in regular session, Tuesday, May 24, 2005 at the Community Hall, 1107 Garrett St., Sharbot Lake, at 9:00a.m.

Present:  Mayor Bill MacDonald

               Deputy Mayor Faye Putnam

               Councillors Bill Guigue, Janet Gutowski, Bob Harvey, Logan Murray,

   Jack Nicolson and Frances Smith.

Absent:  Councillor Bill Snyder.

Also in attendance, Heather Fox – Clerk Administrator, Bill Nicol – Public Works Manager, Doug Bowes – Public Works Supervisor, and Jeff Green – Frontenac News Reporter.

No members of the public were in attendance.

There were no disclosures of pecuniary interest when the Mayor called for same.

The following correspondence/reports were received for information:

1.      Frontenac County Council minutes.

2.      AMO Alerts.

Terry Shea, of Land O’Lakes Tourist Association attended to update Council on their activities.

Sandra Moase attended to advise Council of the “Sharbot Lake Walking Tour” project.

The following resolutions were presented.

#195                Faye Putnam, Bob Harvey.

That the agenda of May 24, 2005 be adopted as presented and as amended by moving item 9(c) to 7(i).

                                                                                                Carried.

#196                Logan Murray, Bob Harvey.

                        That the minutes of May 9, 2005 be adopted as circulated.

                                                                                                Carried.

#197                Frances Smith, Logan Murray.

That By-law #2005-185, being a by-law to amend By-law No.2002-120 to re-zone part of lots 17 and 18, concession 7, Kennebec District to General Commercial Exception (C-X9) Zone, be read a first and second time.

                                                                        Carried.

#198                Bob Harvey, Faye Putnam.

That By-law #2005-185, being a by-law to amend By-law No.2002-120 to re-zone part of lots 17 and 18, concession 7, Kennebec District to General Commercial Exception (C-X9) Zone, be read a third and final time and passed.

                                                                        Carried.

#199                Jack Nicolson, Faye Putnam.

                        That resolution #178-2005 be lifted from the table.

                                                                                                Carried.

#178                Logan Murray, Bill Snyder.

Be it resolved that Council review the hiring procedures to develop a new procedure for establishing hiring committees and that a vote of the hiring committee will determine the applicant selected.

                                                                        Defeated.

#200                Janet Gutowski, Jack Nicolson.

That Sandra Moase be thanked for her presentation on the Sharbot Lake Walking tour and that the presentation be received for information.

                                                                        Carried.

#201                Bill Guigue, Frances Smith.

That the Hiring Policy prepared by the Clerk-Administrator, dated May 24, 2005 be adopted by Council as amended by Mayor or Delegate be on the interview panel.

                                                                        Defeated.

#202                Bill Guigue, Faye Putnam.

                        That the Seniors to be honoured as Senior of the Year be:

                        Hinchinbrooke District, Joanne Goodfellow.

                        Kennebec District, Marjorie Brown.

                        Olden District, Harold Gray.

                        Oso District, Rosemarie & Bill Bowick

                                                                                                Carried.

#203                Frances Smith, Logan Murray.

That the request to re-visit defeated resolution #145-2005 to allow further discussion on Sunday Hunting be Approved.

                                                                        Carried.

#204                Bob Harvey, Bill Guigue

That the request from the Katarokwi Native Friendship Centre for a letter of support from Council regarding the funding of an Aboriginal Community Development Worker and an Aboriginal Nurse Practitioner be Denied.

                                                                                                Carried.

#205                Frances Smith, Faye Putnam.

                        That the Accounts Payable reports dated May 11, 2005 - $253,711.14 and May 18, 2005 - $64,355.14 be approved.

                                                                                                Carried.

#206                Jack Nicolson, Janet Gutowski.

                        That the Apportionment of Assessment for Roll Number 1039 070 020 19100 and 1039 070 020 19150 as recommended by MPAC for 2004 and 2005 be approved.

                                                                                                Carried.

#207                Bob Harvey, Frances Smith.

                        That the Surface Treatment Treatment Tender #05-02 be awarded to Rockwell Paving in the amount of $259,923.31 subject to a reference check by the Public Works Manager and to the satisfaction of the Public Works Manager that the scope of the tender can be carried out.

                        Upon Legal Advice, should the tender not be awarded to Rockwell Paving, then the tender be awarded to Smith Construction, being the next lowest tender in the amount of $294,806.40.

                                                                                                Carried.

#208                Janet Gutowski, Bill Guigue.

                        That the tender for a cab and chassis be awarded to the low bidder, Kingston Truck Centre in the amount of $99,414.26, and the tender for plow equipment be awarded to the low bidder, Champion Road Machinery in the amount of $72,144.00 for a total cost of $171,558.26 including PST.

                                                                                                Carried.

#209                Janet Gutowski, Frances Smith.

                        That the tender for farm fencing along the K & P line be awarded to Northern Tree Service and that the quantity of work be reduced to stay within budget.

                                                                                                Carried.

#210                Janet Gutowski, Frances Smith.

                        That the tender for road side grass cutting be awarded to Scott’s Snowplowing & Grass cutting in the amount of $13,600.00.               

                                                                                                Carried.

#211                Frances Smith, Bob Harvey.

                        That the proposed New Regulation for Drinking Water Systems Serving non-residential and seasonal residential uses be received.

                                                                                                Carried.

#212                Frances Smith, Bob Harvey.

                        That the Level of Service Policy for the Roads Division of the Public Works Department as outlined in a staff report dated April 26, 2005 be adopted.

                                                                                                Carried.

#213                Jack Nicolson, Bob Harvey.

                        That the resolution of Bruce County regarding Long Term Care Funding be endorsed and the appropriate letters sent.

                                                                                                Carried.

#214                Jack Nicolson, Janet Gutowski.

                        That Appendix “A” to amend By-law #203-145 be read a first and second time.

                                                                                                Carried.

#215                Bob Harvey, Faye Putnam.

That Appendix “A” to amend By-law #203-145 be read a third and final time and passed.

                                                                                                Carried.

#216                Faye Putnam, Bob Harvey.

                        That the correspondence/reports identified on the agenda as items 9 (a-b) be received for information.

                                                                                                Carried.

#217                Frances Smith, Faye Putnam.

                        Pursuant to Section 239(2) of the Municipal Act, 2001 that Council proceed In Camera to discuss personal matters about an identifiable individual, including municipal or local board employees.

                                                                                                Carried.

#218                Bob Harvey, Jack Nicolson.

                        That the In Camera meeting return to regular Council.

                                                                                                Carried.

#219                Bob Harvey, Faye Putnam.

That Crystal Nedow be hired as the Roads Patroller, Doug Bowes as the Public Works Supervisor and Randy Smisseart as the Mechanic and the salary established as per the In Camera report of the Clerk Administrator dated May 24, 2005.

                                                                        Carried.

#220                Frances Smith, Logan Murray.

That the meeting adjourn until Monday, June 13, 2005 at 7:00 p.m. at Mountain Grove or the call of the Mayor.

                                                                        Carried.

The meeting adjourned at 11:55a.m.