COUNCIL MINUTES – March 14, 2005

Council Met in regular session Monday, March 14, 2005 at 7:00 p.m. at the Community Hall, Mountain Grove.

Present – Mayor, Bill MacDonald

                Deputy Mayor, Faye Putnam

                Councillors – Bill Guigue, Janet Gutowski, Bob Harvey, Logan Murray, Jack

    Nicolson, Frances Smith, & Bill Snyder

Also in attendance Heather Fox Clerk-Administrator, Jeff Green – Frontenac News Reporter & John Chambers – Gazette Reporter.

Three members of the public attended.

There were no disclosures of pecuniary interest when the Mayor called for same.

Ian Trickett attended to discuss the proposed washroom facility at Sharbot Lake Beach.

The following correspondence/reports were received for information:

1.      Report on “My Frontenac for All Seasons” photo contest

2.      Dalton McGuinty’s speech.

3.      Frontenac County Council minutes.

4.      AMO Alerts.

5.      Around the Rideau Brochure.

6.      Land O’Lakes Tourist Association Newsletter.

7.      Comrif information.

8.      Letter from MPP Leona Dombrowsky re:CRF

9.      Greater Bobs & Crow Lake Association update.

10.  Copy of letter from Quinte Watershed Cleanup for the County of Hastings.

11.  GIS Technology update.

12.  Provincial Policy Statement.

The following resolutions were presented.

#73                  Bill Snyder, Bob Harvey

                        That the agenda of March 14, 2005 be adopted as presented.

                                                                                                Carried.

#74                  Faye Putnam, Frances Smith

                        That the Minutes of February 15, 2005 be adopted as circulated.

                                                                                                Carried.

#75                  Bill Snyder, Bob Harvey

That the request from Cindy Steele on behalf of the North Country Riders to use the Parham Fair Grounds to host horse club shows on June 12 and September 18, 2005 be approved subject to provision of liability insurance, acknowledgement that any trucks and trailers be parked on the east half of the fair ground and clean up after the horses be completed.

                                                                        Carried.

#76                  Logan Murray, Faye Putnam

That the report from KPMG to confirm and update the mutual understanding of the terms of their appointment and increase of $500.00 due to the revised auditing standards for fraud issued by the Canadian Institute of Chartered Accountants, be received and acknowledged and the Mayor and Clerk authorized to sign same.

                                                                        Carried.

#77                  Logan Murray, Janet Gutowski

That the request from the County of Frontenac to appoint a representative to a working committee, as a result of their successful application in securing $10,000.00 from the Community Investment Support Program (CISP) to finance the first step in the process to attract business investment and employment opportunities in the County, be received and that Janet Gutowski be appointed to the committee and Logan Murray as an alternate.

                                                                                                Carried.

#78                  Bob Harvey, Jack Nicolson

That the caretaker contracts be renewed for 2005 at the original tendered rate as follows:  Bernard Brown (Piccadilly Hall) - $130.00/mo., Clarke Gaylord (Kennebec Community Hall) - $390.00/mo., Boyce Fox (Mountain Grove Facilities) – $525.00/mo., Boyce Fox (Bull Lake) - $250.00/season, Dennis Scott (Parham Ball Field, Eagle Lake Landing) - $2,350.00/season, Reg Peterson (Henderson Hall, Fire Hall) - $360.00/season, Dennis Scott (Sharbot Lake Facilities) - $9,875.00/season, Dennis Scott (Sharbot Lake Grounds) - $8,489.50/season, Dennis Scott (garbage pick up) Kennebec District Beach - $2.45/bag. Scott’s Snowplowing (grass cutting) Kennebec District - $3.900.00/season, Ralph Babcock (cemetery $29,480.00 plus $170.00 per winter grave and $120.00 per summer grave and $800.00 per season for Zealand Cemetery, subject to proof of insurance as outlined in the original tender documents.

                                                                        Carried.

#79                  Janet Gutowski, Logan Murray

That the AMO Alert requesting input on the Role of Municipalities in the New Waste Electrical and Electronic Equipment Program (WEEE) be received and the following comments submitted:  AMO be advised to lobby for an Environmental Tax on Electronic Goods to be collected Provincially and distributed to Municipalities on a per capita basis with extra consideration for existing waste reclamation projects.

                                                                        Carried.

#80                  Jack Nicolson, Bob Harvey

That the information on the Effective Municipal Councillor Training Program 2005 be received and following registered to attend, Janet Gutowski and Logan Murray to attend Module 2 April 21, 2005 at Howard Johnson, Kingston.

                                                                        Carried.

#81                  Janet Gutowski, Logan Murray

That the request from Fire Chief, Mark MacDonald to amend the Fire Department By-law #2003-139 be received and Amendment #1 to change the title of “District Chief” to “Deputy Fire Chief” and “Deputy District Chief” to Assistant Deputy Fire Chief” be approved, Amendment #2 to remove the specific definitions for the Captain’s positions detailed in 6(iv) in the brackets be approved, Amendment #3 to change Section 28 to read: “Promotions shall be in accordance with the department policy and approved by the Fire Chief.  Appointment of the Deputy Fire Chief(s) shall be recommended to Council for approval, and adopted by by-law.” Be approved.

                                                                        Carried.

#82                  Janet Gutowski, Bob Harvey

That the following be appointed to the Kennebec District Recreation Committee for 2005: Al Scott, Rachel Cahoon, Jerry Izzard, Judy Paddick, Diane Nicolson, Vera Steele, Dora Scott, Helen Praskey, Peter & Rosemary Wadham, Rhonda MacFarland, Rick & Mardi Brown, Si & Pat Tucker, Irene Kirk, Edith Nitsche, Dave & Sheila McCourt, Judy Kennedy, Gloria Smiley and Bill Miles.

                                                                        Carried.

#83                  Bill Snyder, Bob Harvey

That the letter from Beverley Disney, Municipal Relations Representative from the Municipal Property Assessment Corporation (MPAC) confirming that the agreement with the Township does not allow sharing MPAC Parcel Mapping by the municipality and further that the request by Bobs and Crow Lakes Association for boundary line data is also not allowed under the agreement, be received and that a copy of the letter be forwarded to FEP and the Bobs and Crow Lakes Association.

                                                                        Carried.

#84                  Bill Guigue, Janet Gutowski

That the report of the Livestock Valuer be received and Mike Coulter paid $150.00 for the loss of a charlais cross bred calf to a wolf.

                                                                        Carried.

#85                  Frances Smith, Bill Snyder

That the resolution form the Township of Frontenac Islands to support in principle the County of Frontenac Strategic Planning Process conditional upon priorities and planning that are forthcoming from the process being area rated back to the benefiting townships be received for information.

                                                                        Carried.

#86                  Bob Harvey, Jack Nicolson

That the resolution from the Township of St. Clair to request the Governments of Ontario and of Canada to ensure that the implementation and application of nutrient management rules are done in a way that addresses the concerns the farm community has repeatedly raised; recognize that environmental benefits provided by farmers offset any need for administrative charges on water taking permits; restore confidence of the government/farmer partnership by re-establishing long-term investment in drainage infrastructure and immediately implement an action plan to address the farm income crisis endorsed and the appropriate letters sent.

                                                                        Carried.

#87                  Bill Guigue, Bob Harvey

That the resolution from the Municipality of Kincardine to petition the Province of Ontario to ensure that fair, equitable and sustainable funding is made available to conservation authorities in order to continue to deliver the existing programs and to meet the challenges of the future endorsed and the appropriate letters sent.           

                                                                        Carried.

#88                  Jack Nicolson, Bob Harvey

That the resolution from the County of Dufferin to request the Minister of Finance and the Minister of Transportation of the Province of Ontario to develop a new formula for the gasoline tax rebate to municipalities, based on a per lane kilometer of roadway, and for both bus and rail transit systems on a per route kilometer basis endorsed and the appropriate letters sent.

                                                                        Carried.

#89                  Bob Harvey, Frances Smith

That the Accounts Payable reports dated February 11, 2005 in the amount of $68,596.95; February 25, 2005 in the amount of $68,173.40 and March 1, 2005 in the amount of $7,725.02 be approved for payment.

                                                                        Carried.

#90                  Bill Snyder, Frances Smith

That the funding application under the Eastern Ontario Development Fund, Community Capacity Program to apply for $20,000.00 to conduct a Commercial/Industrial Property Study be approved by the Council of the Township of Central Frontenac and the Mayor and Clerk authorized to sign the application.

                                                                                                Carried.

#91                  Bill Snyder, Bob Harvey

That the initial meeting of the Road Committee, being a committee of Council be held on April 6, 2005 to be held at Olden Community Hall 7:00p.m.

                                                                                                Carried.

#92                  Jack Nicolson, Frances Smith

                        That Resolution #2005-34 be lifted from the table.

                                                                                                Carried.

#93                  Bob Harvey, Bill Guigue

That the Procedural By-law be amended to remove “Deputy Mayor shall not be a member elected from the same electoral district as the Mayor” from Section 14 of the by-law as it deemed not to be a conflict under any Provincial Act.

                                                                        Carried.

Councillor Bill Snyder requested a recorded vote on the above motion the results are as follows:

                        Yeas                                                    Nays

                        Bill MacDonald                              Faye Putnam

                        Bill Guigue                                      Logan Murray

                        Frances Smith                                        Bill Snyder

                        Jack Nicolson

                        Janet Gutowski

                        Bob Harvey

#94                  Faye Putnam, Logan Murray

                        That Resolution #2004-447 be lifted from the table.

                                                                                                Carried.

#95                  Frances Smith, Bob Harvey

That the policy established in 1999 to issue anniversary and birthday certificates, upon request be confirmed and a definition established for “special occasions of a significant nature”

                                                                        Carried.

#96                  Faye Putnam, Logan Murray

That the resolution tabled on November 8,2004 to attach conditions to the use of the unopened road allowance at part lot 4, concession 10, Olden District be lifted from the table.

                                                                                                Carried.

#97                  Jack Nicolson, Logan Murray

That the request form Allan Pyle to use the unopened road allowance at part lot 4, Concession 10,  Olden District be received and Approved and by-law presented later in the meeting to stipulate the following conditions: 1. That a plan of survey be prepared and registered at the registry office, Kingston, with a copy deposited with the Township of Central Frontenac to become Schedule “A” to the By-law.  2. That proof of liability insurance be provided to the Township of Central Frontenac yearly protecting the municipality against any liability.  3. That there will be no encroachment or disturbance of abutting properties now or in the future.  4. That Mr. Pyle post a sign at the start of the unopened road allowance stating “Road not assumed by Municipality.  Use at your own risk” and that Mr. Pyle ensure the sign is kept posted.  5. That Mr. Pyle provide documentation to the Township of Central Frontenac of any work intended for the unopened road allowance.  6. That any construction on the unopened road allowance will not adversely affect any wetlands or the environment.  7. That the Township of Central Frontenac does not intend to open or assume the aforementioned unopened road allowance or assume any liability for same.  8. That the road be built to the Private Road Standards adopted by the Township of Central Frontenac.

                                                                                                Carried.

#98                  Frances Smith, Bob Harvey

That the Council approve the apportionment of assessment for Roll Numbers 1039            080 040 14320 and 1039 080 040 14345 as recommended by MPAC for 2003 and 2004.

                                                                        Carried.

#99                  Bob Harvey, Frances Smith

That Council approve the apportionment of assessment for Roll Numbers 1039 010 010 00605 and 1039 010 010 00609 as recommended by MPAC for 2004.

                                                                        Carried.

#100                Bob Harvey, Frances Smith

That Council approve the apportionment of assessment for Roll Numbers 1039 010 030 07900, 07920, 08300 and 1039 010 030 07905, 07910, 07925, 07930, 08400, 08500 as recommended by MPAC for 2003 and 2004.

                                                                        Carried.

#101                Bob Harvey, Bill Guigue

That Council approve the apportionment of assessment for Roll Numbers 1039 070 010 25600 and 1039 070 010 25650 as recommended by MPAC for 2003 and 2004 and 2005.

                                                                        Carried.

#102                Bill Snyder, Bill Guigue

That By-law #2005-173, being a by-law to grant permission to use the unopened road allowance at part lot 4, Concession 10, Olden District, be read a first and second time.

                                                                        Carried.

#103                Bob Harvey, Bill Guigue

That By-law #2005-173, being a by-law to grant permission to use the unopened road allowance at part lot 4, Concession 10, Olden District, be read a third and final time and passed.

                                                                        Carried.

#104                Frances Smith, Bill Snyder

That By-law #2005-174, being a by-law to grant permission to use the unopened road allowance between lot 12, Concession 2 and lot 12, Concession 3, Olden District be read a first and second time.

                                                                        Carried.

#105                Bill Guigue, Janet Gutowski

That By-law #2005-174, being a by-law to grant permission to use the unopened road allowance between lot 12, Concession 2 and lot 12, Concession 3, Olden District be read a third and final time and passed.

                                                                        Carried.

#106                Faye Putnam, Bill Snyder

That By-law #2005-175, being a by-law to establish schedules of retention periods for records of the municipality be read a first and second time.

                                                                        Carried.

#107                Faye Putnam, Logan Murray

That By-law #2005-175, being a by-law to establish schedules of retention periods for records of the municipality be read a third and final time and passed.

                                                                        Carried.

#108                Bill Snyder, Bob Harvey

That By-law #2005-176, being a by-law to appoint the Clerk a Person Authorized to issue Marriage Licenses be read a first and second time.

                                                                                                Carried.

#109                Faye Putnam, Frances Smith

That By-law #2005-176, being a by-law to appoint the Clerk a Person Authorized to issue Marriage Licenses be read a third and final time and passed.

                                                                        Carried.

#110                Faye Putnam, Janet Gutowski

That By-law #2005-177, being a by-law to enter into an agreement with the owners of property at part of lot 11 and the west ½ of lot 12,  Concession 1, Olden District to satisfy conditions of consent application B-24-03-OL, be read a first and second time.

                                                                        Carried.

#111                Bob Harvey, Frances Smith

That By-law #2005-177, being a by-law to enter into an agreement with the owners of property at part of lot 11 and the west ½ of lot 12,  Concession 1, Olden District to satisfy conditions of consent application B-24-03-OL, be read a third and final time and passed.

                                                                        Carried.

#112                Bill Snyder, Frances Smith

That the items identified on the agenda as 9 (a-l) be received for information.

                                                                        Carried.

#113                Bill Guigue, Janet Gutowski

Pursuant to Section 239(2) of the Municipal Act, 2001 that Council proceed In Camera to discuss: Personal matters about an identifiable individual, including municipal or local board employees, and a proposed or pending acquisition or disposition of land by the municipality or local board

                                                                                                Carried.

#114                Bob Harvey, Frances Smith

                        That the In Camera meeting return to regular Council.

                                                                                                Carried.

#115                Bill Snyder, Frances Smith

That the rules of the Procedural By-law be waived and the meeting continue until 10:30 p.m.

                                                                                                Carried.

#116                Frances Smith, Bob Harvey

That the Fire Chief, following his one year performance review, be advanced to the next step of the Salary Grid effective March 7, 2005 and that his part time weekly hours be increased from 15 to 20 effective March 14, 2005.

                                                                                                Carried.

#117                Frances Smith, Bob Harvey

That a Mechanic be hired and the position be advertised in the Whig Standard, The Frontenac News, The Gazette, and the Web Site, to start at step 1 of level F

                                                                        Carried.

#118                Faye Putnam, Janet Gutowski

That the Public Works Department be restructured and that the positions of Area Supervisors become redundant and that a Public Works Supervisor and a Patroller position be advertised in the Whig Standard, Frontenac News, The Gazette, the EMC, and the Central Frontenac Web Site.

                                                                        Carried.

#119                Bob Harvey, Frances Smith

That the meeting adjourn until Tuesday, March 22, 2005 at the Council Chambers, Sharbot Lake at 9:00 a.m. or the call of the Mayor.

                                                                        Carried.

The meeting adjourned at 10:30 p.m.