COUNCIL MINUTES – November 23, 2004

Council met in regular session Tuesday, November 23, 2004 at the Council Chambers, Sharbot Lake at 9:00 a.m.

Present            Mayor, Bill MacDonald

                        Deputy Mayor, Faye Putnam

Councillors, Bill Guigue, Janet Gutowski, Bob Harvey, Logan Murray, Jack Nicolson, Frances Smith, and Bill Snyder.

Also in attendance Heather Fox, Clerk-Administrator for the opening of the meeting, Cathy MacMunn - Deputy Clerk for the remainder of the meeting, Jeff Green – Frontenac News Reporter & John Chambers – Gazette Reporter.

No members of the public attended other than those scheduled on the agenda and their association.

There were no disclosures of pecuniary interest when the Mayor called for same.

Jim MacPherson & Brent Tullis from FEWR attended at the request of Council to discuss how the township could involve volunteers in collecting e-waste.  Mr MacPherson advised that draft regulations are being drawn up to ban e-waste from waste disposal sites.  It is anticipated that the WDO will develop a program to deal with this regulation.  Mr. MacPherson congratulated Council on being pro-active in this process.

Glenn Jackson, Chair of the Frontenac Environmental Partnership, attended to answer any question that Council had regarding their request to allow a view of roads, major water bodies, official plan schedules, zoning by-laws and civic addressing.

Gertrude Landreville attended to request Council to do something to advise the public that her private property is not a public access to the East Basin of Sharbot Lake.  Council advised they had no control over private property and suggested she call the O.P.P. and possibly fence her property.

The following correspondence/reports were received for information:

1.      County Council minutes of October 20, October 26, October 29 & November 8.

2.      Kennebec District Recreation Committee minutes.

3.      Mitchell Alexander Stam property.

4.      Revenue and expenditures report.

5.      Memorandum from M.O.E. re: regulation 170/03.

The following resolutions were presented.

#398                Faye Putnam, Bill Guigue

That the agenda of November 23, 2004 be adopted as amended by changing info items C & D to become action items.

                                                                        Carried.

#399                Faye Putnam, Bill Guigue

                        That the minutes of November 8, 2004 be adopted as circulated.        

                                                                                                Carried.

#400                Logan Murray requested a recorded vote.

                        Bob Harvey, Frances Smith

That the request from the FEP to allow a view of base map information including property boundaries, roads major water bodies, official plan schedules, zoning by-laws and civic addressing be denied and that Council recommend to the FEP that they investigate partnering with Provincial authorities and Conservation Authorities pursuant to the Official Plan.

                                                                        Carried.

      Yeas                                        Nays           

Bill MacDonald                        Faye Putnam

Bill Guigue                                    Logan Murray

Frances Smith                                    Jack Nicolson

Bob Harvey                                    Janet Gutowski

Bill Snyder

#401                Janet Gutowski, Bill Guigue

Pursuant to Section 239 (2) of the Municipal Act, 2001 that Council proceed In Camera to discuss: Personal matters about an identifiable individual, including municipal or local board employees, A proposed or pending acquisition or disposition of land by the municipality or local board.

                                                                        Carried.

#402                Faye Putnam, Bill Guigue

                        That the In Camera meeting return to regular Council.

                                                                                                Carried.

#403                Bob Harvey, Jack Nicolson

That the resolution from the Township of Augusta urge the Province of Ontario to either leave the CRF allocation as it is currently with somewhat the same funding formula or to replace the CRF with some other form of funding that will be comparable in the dollars received, be endorsed and the appropriate letters sent.

                                                                        Carried.

#404                Jack Nicolson, Bob Harvey

That the resolution from the Township of Augusta urge the Minister of Finance and the Province of Ontario to re-examine the access to the gas tax fund allocation to be distributed so that municipalities that are without public transportation would also be assisted be endorsed and the appropriate letters sent.

                                                                        Carried.

#405                Frances Smith, Bill Snyder

That the resolution from the Township of Adjala-Tosorontio to request the Ontario Government to support the dairy farmers and rural community in general and reinstate DHI funding immediately be endorsed and the appropriate letters sent.

                                                                        Carried.

#406                Frances Smith, Bill Snyder

That the letter from Dyan Bonter expressing disappointment with service station services along the Highway 7 corridor in the Township of Central Frontenac be received for information.

                                                                        Carried.

#407                Frances Smith, Bob Harvey

That the following accounts payable to approved: October 29, 2004 - $10,834.10 and November 15 - $114,339.01

                                                                                                Carried.

#408                Bill Snyder, Frances Smith

That pursuant to Section 357 of the Municipal Act the assessment on Roll Number 10 39 080 040 01400 be reduced in the amount of $73,000 for 2004 taxation and $58,000 for 2003 taxation and taxes refunded.

                                                                                                Carried.

#409                Logan Murray, Bob Harvey

That the request from the Mayflower Lodge for a grant in the amount of the paid 2004 taxes be approved and a copy of the 2004 financial report forwarded to Council.

                                                                        Carried.

#410                Logan Murray, Frances Smith

That the request from King Stinchcombe to stop up, close and convey to him a portion of the road allowance at part lot 6, Concession 6 & 7, Olden District be approved in principle.

                                                                        Carried.

#411                Frances Smith, Bill Snyder

That the request from Thomas G. MacDonald, agent for Craig Flynn to stop up, close and convey to him a portion of the road allowance at part lot 11, Concession 2 & 3, Olden District be approved in principle.

                                                                        Carried.

#412                Logan Murray, Frances Smith

That the quote from MacLelland Water Technology to do the water sampling, prepare a written report and assist in designing an RFP, based on findings, be accepted in the amount of $6,750. plus GST.

                                                                        Defeated.

#413                Logan Murray, Bob Harvey

That tender #04-12 to supply and crush aggregates for 2005 be awarded to R.G.T. Clouthier Construction in the amount of $215,200.00.

                                                                        Carried.

#414                Bob Harvey, Jack Nicolson

That Elizabeth Street and Road 38 between the two entrances to Elizabeth street be temporarily closed on Saturday, December 4, 2004 starting at 1:00 p.m. for approximately 1 hour for the Santa Claus parade; And further that members of Council participate in the Parade.

                                                                                                Carried.

#415                Logan Murray, Bob Harvey

That staff be instructed to apply for COMRIF funding for Salt Containment Projects and Stone Bridge cost.

                                                                        Carried.

#416                Frances Smith, Bob Harvey

That the draft Procurement Policy and By-law be received and approved for presentation at the next meeting with the necessary changes made to make reference to the Township of Central Frontenac.

                                                                        Carried.

#417                Bill Guigue, Frances Smith

That the correspondence and reports identified on the agenda as items 9 (a-e) be received for information.

                                                                        Carried.

#418                Jack Nicolson, Bob Harvey

Pursuant to Section 239 (2) of the Municipal Act, 2001 that Council proceed In Camera to discuss: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

                                                                        Defeated.

#419                Faye Putnam, Janet Gutowski

That the SLIMS contract with CGIS not be renewed on the expiry date May 2005 and that this service be performed in house by staff, and further that a letter of thanks be forwarded to CGIS for their services in the past.

                                                                        Carried.

#420                Bill Guigue, Bill Snyder

That the meeting adjourn until Wednesday, December 1, 2004 at 7:00 p.m. at Mountain Grove, in special session, or the call of the Mayor.

                                                                                                Carried.

The meeting adjourned at 12:00 noon.

_____________________________                          ______________________________

Mayor                                                                          Clerk