COUNCIL MINUTES – December 13, 2004

Council Met in regular session Monday, December 13, 2004 at 7:00p.m. at the Community Hall, Mountain Grove.

Present – Mayor, Bill MacDonald

                Deputy Mayor, Faye Putnam

                Councillors – Bill Guigue, Janet Gutowski, Bob Harvey, Logan Murray, Jack

                                       Nicolson, Frances Smith, & Bill Snyder.

Also in attendance – Heather Fox, Clerk-Administrator, Jeff Green – Frontenac News Reporter, Planning Coordinator - Cathy MacMunn, Chief Building Official – Ian Trickett, and Fire Chief – Mark MacDonald attended for a portion of the meeting.

There were no disclosures of pecuniary interest when the Mayor called for same.

Leanne Renaud attended to discuss her concerns with the winter maintenance of the Elm Tree Road & the Cranberry Lake Road.

Sara Carpenter & Gary Smith attended to provide updates to Council on the activities of the Economic Development Committee.

Mary Woodman, Registered nurse with the Sharbot Lake Medical Centre, attended to request Council’s support in principle for their application for funding for a Family Health Team in our Community.

The following correspondence reports were received for information:

1)      In memoriam donation for the late David Price.

2)      Kennebec District Recreation Committee minutes.

3)      November construction report

4)      Municipal Ward excerpt “Conflicting demand on local Councillors”

5)      Economic Development Committee minutes.

6)      Land O’Lakes Tourist Association newsletter.

7)      Olden District Recreation Committee minutes.

8)      Notice of public meeting – Tay River Water taking

#421                Bill Snyder, Logan Murray

That the agenda of December 13, 2004 be amended as follows, in camera part of the agenda be moved to after delegation.

                                                                        Carried.

#422                Bill Snyder, Logan Murray

                        That the minutes of November 23, 2004 be adopted as circulated.

                                                                                                Carried.

#423                Janet Gutowski, Jack Nicolson

That the recommendation of the Economic Development Committee to post the results of the business survey and the event evaluation of the Business Over Breakfast on the Township Website be approved.

                                                                        Carried.

#424                Janet Gutowski, Jack Nicolson

That the recommendation of the Economic Development Committee for the Township of Central Frontenac to enhance the township website to include additional links and information which will be of value to residents, promote tourism and encourage economic development within Central Frontenac and that staff be requested to meet with members of the Economic Development Committee to discuss these enhancements be approved.

                                                                        Carried.

#425                Janet Gutowski, Jack Nicolson

That the recommendation of the Economic Development Committee for the Township of Central Frontenac continue to support economic development through events such as Business Over Breakfast and events of similar nature be approved.

                                                                        Carried.

#426                Janet Gutowski, Jack Nicolson

That the recommendation of the Economic Development Committee for the Township of Central Frontenac to support a campaign to shop and buy locally be approved.

                                                                        Carried.

#427                Bill Guigue, Bill Snyder

That the request from Dr. Peter Bell and the Sharbot Lake Medical Centre for the Township of Central Frontenac to support in principle their application to partake in a Family Health Team (FHT) in our community be approved and that Frances Smith be the Township liaison appointee.

                                                                        Carried.

#428                Jack Nicolson, Bob Harvey

Pursuant to Section 239(2) of the Municipal Act, 2001 that Council proceed In Camera to discuss: personal matters about an identifiable individual, including municipal or local board employees.

                                                                                                Carried.

#429                Faye Putnam, Jack Nicolson

                        That the In Camera meeting return to regular Council.

                                                                                                Carried.

#430                Jack Nicolson, Bob Harvey

That the Township of Central Frontenac request staff to prepare a cost estimate to establish signs at the Waste Disposal Sites to warn of possible black bear presence and upon receipt of the staff report by Council an application to MNR for funding may be considered.

                                                                        Carried.

#431                Bill Guigue, Bill Snyder

That the staff be instructed to proceed with a zoning amendment for the property owned by John Ducharme at part lot 14, Concession 2, OSO District to accommodate a pet food store.

                                                                        Carried.

#432                Logan Murray, Bill Guigue

That the tender to provide insurance coverage for the year 2005 be awarded to Frank Cowan Company (Crain & Schooley Insurance Brokers Ltd.), in the amount of $81,859.00 plus tax with a deductible of $2,500.00.

                                                                        Carried.

#433                Frances Smith, Bob Harvey

That resolution #414-2004 be rescinded due to the fact Salt Containment and Stones Bridge do not qualify for COMRIF funding.

                                                                        Carried.

#434                Logan Murray, Bill Guigue

That the Township of Central Frontenac identify Road 38 South of Parham to Township Garage as the priority of the first round of funding under the COMRIF program and that staff be directed to proceed with the application.

                                                                        Carried.

#435                Bob Harvey, Faye Putnam

That the resolution from the Township of Essa to request Provincial government to provide a portion of the gasoline tax to all municipalities, regardless of size or the operation of transit services be endorsed and appropriate letters sent.

                                                                                                Carried.

#436                Bob Harvey, Faye Putnam

That the resolution from the Municipality of West Nipissing to urge the Provincial Government to revisit and adjust the formula used for sharing the provincial gasoline tax to all Municipalities in Ontario be endorsed and the appropriate letters sent.

                                                                        Carried.

#437                Janet Gutowski, Frances Smith

That the resolution from the Township of Algonquin Highlands to petition the Minister of Environment and the Ontario Government to implement a system of deposit returns for all metal, glass and plastic beverage containers, and seriously consider mandating reusable plastic drink containers be endorsed and the appropriate letters sent.

                                                                        Carried.

#438                Janet Gutowski, Frances Smith

That the resolution prepared by AMO to request the Minister of Finance to work with AMO to undertake a thorough review of provincial-municipal cost sharing and service responsibility arrangements in 2005 with a view to addressing the fundamental problems of the current provincial-municipal LSR-based system; and further that CRF funding should be provided at 2004 levels for 2005 with reconciliation at the end of 2005; and further that AMO write to Minister of Finance requesting confirmation that there will be reconciliation of the 2003 CRF before the end of 2004 and that 2004 CRF funding be reconciled in Fall 2005 be endorsed and the appropriate letters sent.

                                                                        Carried.

#439                Janet Gutowski, Frances Smith

That the letter from Gordon and Gail MacRae regarding taxes be received and forwarded to the Tax Department to respond.

                                                                        Carried.

#440                Frances Smith, Janet Gutowski

That the request from the Quinte Conservation authority advising of Dam Safety Assessments being conducted with new Provincial standards for water control structures be received and deferred until 2005 budget deliberations.

                                                                        Carried.

#441                Bob Harvey, Jack Nicolson

That the agenda for the combined Good Roads Conference, February 20 – February 23, 2005 be received and the following be registered to attend pursuant to By-law #2003-145, Logan Murray, Jack Nicolson, Bill Guigue, Bob Harvey.

                                                                                                Carried.

#442                Frances Smith, Janet Gutowski

That the said form of Lease and Rules, Regulations and Conditions applicable to a Safe Deposit Box Lease with the Royal Bank of Canada, be the same are hereby approved, and that Heather Fox, Judy Gray, Sandra Clow, Donna Longmire, or Chris Matheson or any one of them be and they are here by authorized to sign the said agreement and to have access to and control the contents of such safe deposit box, with full power to each of them to appoint substitutes in their place and stead, and the present resolution shall apply not only to the said safe deposit box but to any other safe deposit box that may be leased by the Township of Central Frontenac, and that the present resolution be communicated to the Bank and remain in force until notice in writing to the contrary be given to the Manager of the Branch of the Bank in which any box is leased and receipt of such notice duly acknowledged in writing.

                                                                                                Carried.

#443                Bob Harvey, Frances Smith

That the letter from J. Reinecke regarding road conditions on December 1, 2004 be received and a reply sent.

                                                                                                Carried.

#444                Frances Smith, Bob Harvey

That pursuant to Section 345(2) of the Municipal Act, the Council of the Township of Central Frontenac write off uncollectible Business Taxes for Roll #1039 010 010 10901 0020 and Roll # 1039 040 060 03600 0010 as recommended by the Treasurer in the report dated December 13, 2004.

                                                                        Carried.

#445                Faye Putnam, Bob Harvey

That any 2004 budgeted capital expenditures not expended in 2004 be transferred into a reserve fund for the purpose in which it was raised by taxation; and further than the budgeted expenditure to meet the requirements of water regulation 17/03 be transferred to a reserve fund for that purpose.

                                                                                                Carried.

#446                Frances Smith, Faye Putnam

That the accounts payable report dated November 23, 2004 - $309,773.33, November 29, 2004 - $359,798.29 and December 2, 2004 - $75,480.66 be approved.

                                                                                                Carried.

#447                Frances Smith, Bob Harvey

That the policy established in 1999 to issue anniversary and birthday certificates, upon request be confirmed and definition established for “special occasions of a significant nature”

                                                                        Tabled.

#448                Bob Harvey, Frances Smith

That the following committee appointments for the 2005 year be made as follows:

Rideau Valley Conservation Authority – William Guigue

Mississippi Valley Conservation Authority – Logan Murray

Quinte Conservation Authority – Jack Nicolson

North Frontenac Arena Management Board – Bob Harvey & Bill Snyder

C.P.R. Trail Steering Committee – Frances Smith

Central Frontenac Recreation Committee – Bob Harvey & Logan Murray

                        Hinchinbrooke District Recreation Committee – Janet Gutowski

                        Kennebec District Recreation Committee – Jack Nicolson

                        Olden District Recreation Committee – Faye Putnam

                        Oso District Recreation Committee – Frances Smith

                        Economic Development Committee – Janet Gutowski & Jack Nicolson

                                                                                                Carried.

#449                Bill Snyder, Bill Guigue

That the By-law #2004-165, being a by-law to adopt a policy to govern the purchasing of goods and services by the Township of Central Frontenac pursuant to Section 27(1) of the Municipal Act, be read a first and second time.

                                                                        Carried.

#450                Faye Putnam, Frances Smith

That the By-law #2004-165, being a by-law to adopt a policy to govern the purchasing of goods and services by the Township of Central Frontenac pursuant to Section 27(1) of the Municipal Act, be read a third and final time and passed.

                                                                        Carried.

#451                Jack Nicolson, Bob Harvey

That the correspondence identified on the agenda as items 9 (a-h) be received for information.

                                                                        Carried.

#452                Logan Murray, Bill Guigue

That the meeting adjourn until Monday, January 10, 2005 at 7:00 p.m. at Mountain Grove or the call of the Mayor.

                                                                        Carried.

The meeting adjourned at 10:10 p.m.