COUNCIL MINUTES – AUGUST 16, 2004

Council met in regular session, Monday, August 16, 2004 at 7:00p.m. at the Library Building, Mountain Grove.

Present:                        Mayor, Bill MacDonald

                                    Deputy Mayor, Faye Putnam

Councillors – Bill Guigue, Janet Gutowski, Bob Harvey, Logan Murray, Jack Nicolson, Frances Smith, & Bill Snyder.

Also in attendance Heather Fox – Clerk Administrator, Mark MacDonald - Fire Chief, Chris Matheson – I.T. & Jeff Green – Frontenac News Reporter

4 members of the public attended.

Roger Cadieux, who had requested a delegation to council did not attend.

Steve Mitchell & Mark MacDonald attend to discuss property issues in camera.

The rules of the Procedural By-law were waived by the majority of Council to allow Marilyn Crawford to address the staff report regarding the draft proposal from the Frontenac Environmental Partnership (FEP). The matter was deferred by resolution.  Art Dunham & Jeff Dean accompanied Mrs. Crawford.

The following correspondence/reports were received for information:

1.      Kennebec District Recreation Committee Minutes

2.      July Building Construction Report

3.      County of Frontenac Media Release

4.      County of Frontenac minutes

5.      Hinchinbrooke District Recreation Committee minutes

6.      AMO Alerts

7.      Land O’ Lakes Tourist Association Newsletter

8.      Letter from Ministry of Public Infrastructure Renewal

9.      Expenditure to Budget Report

The following resolutions were presented.

#300                Janet Gutowski, Bill Snyder

                        That the agenda of August 16, 2004 be adopted, as amended.

                                                                                    Carried.

#301                Janet Gutowski, Bill Snyder

                        That the minutes of July 12, 2004 be adopted, as circulated.

                                                                                    Carried.

#302                Jack Nicolson, Janet Gutowski

Pursuant to Section 239(2) of the Municipal Act, 2001 that Council proceed In Camera to discuss: personal matters about an identifiable individual, including municipal or local board employees, and a proposed or pending acquisition or disposition of land by the municipality or local board.

                                                            Carried.

#303                Janet Gutowski, Jack Nicolson

                        That the In Camera meeting return to regular Council.

                                                                                    Carried.

#304                Bill Guigue, Jack Nicolson

That the property at part lot 17, Concession 7 Kennebec District, (the former Sleepy Hollow property), be sold to Steve and Regina Mitchell in an “as is” state at a price of $4,500.00; and that Timothy Wilkin prepared the agreement of purchase and sale and that the purchaser be responsible for all costs.

                                                            Carried.

#305                Janet Gutowski, Frances Smith

That the request from the Frontenac Environmental Partnership (FEP) to partner with the municipality in a GIS System be differed until the F.E.P. and staff have had opportunity for further discussion to address the concerns outlined in the report.

                                                            Carried.

#306                Frances Smith, Bob Harvey

That the policy dated August 11, 2004 regarding sale and distribution of mapping and mapping data to the general public be approved on a cost

recovery basis.

                                                            Carried.

#307                Frances Smith, Bob Harvey

That the report entitled “Submission to the Minister of Natural Resources:  Re-Investment on Ontario’s Conservation Authorities – Now and in the Future be Endorsed and the appropriate letters sent.

                                                            Carried.

#308                Frances Smith, Bill Snyder

That the letter from the Rideau Valley Conservation Authority providing information on the Federal Forest 20/20 Plantation Demonstration and Assessment Initiative be received for information.

                                                            Carried.

#309                Bill Guigue, Bill Snyder

That the request from the National Project Coordinator for Waste Reduction Week in Canada to declare October 18-24, 2004 as “Waste Reduction Week in Canada 2004” be received for information.

                                                            Carried.

#310                Jack Nicolson, Bill Guigue

That the resolution from the Township of Greater Madawaska demanding the total repeal of all sections of Regulation 170/03 that deal with untreated water system be endorsed and the appropriate letters sent.

                                                            Carried.

#311                Frances Smith, Bill Snyder

That the resolution from the City of Cornwall to lobby the Province to provide special funding that will help municipalities to employ the staff needed to co-ordinate the Ontarians with Disabilities Committee requirements be received and forwarded to the County of Frontenac.

                                                            Carried.

#312                Frances Smith, Bill Snyder

That the resolution from the Township of Essa urging the Provincial Government to enact legislation which will protect the employment rights of double hatter fire fighters be endorsed and the appropriate letters sent.

                                                            Carried.

#313                Bob Harvey, Frances Smith

That the resolution from the Township of Galway-Cavendish & Harvey imploring the Premier to take immediate action to do what is right for the citizens of this Province, to do what is best for community safety and to protect the rights of individuals by enacting legislation to protect emergency volunteer workers before more damage is done be endorsed and the appropriate letters sent.

                                                                                    Carried.

#314                Bob Harvey, Bill Guigue

That the report of the Livestock Valuer regarding the loss by a wolf of a newborn calf owned by Earl Sergeant be approved and Mr. Sergeant reimbursed in the amount of $135.00

                                                                                    Carried.

#315                Frances Smith, Bill Snyder

That the application submitted by the “Arden Seniors Happy Gang” to Adopt-A-Highway, being 1km. of the Arden Road from Highway 7 to Willett Lane be approved and the appropriate signage ordered.

                                                            Carried.

#316                Frances Smith, Bill Guigue

That the letter from Quinte Conservation Authority making an offer of hydrogeological peer review services at $60.00 per hour be received for information.

                                                            Carried.

#317                Frances Smith, Bob Harvey

That Rem Westland, Sara Carpenter and Doug Steele be appointed to the Township of Central Frontenac Economic Development Committee.

                                                            Carried.

#318                Councillor Logan Murray requested a recorded vote on the following resolution

Bob Harvey, Frances Smith

That the winter sand tender be awarded to Gemmill Sand and Gravel for screening and delivery of 5000 cy of sand from the Arden pit to the Olden Garage in the amount of $29,150.00 and to Nedow Construction for the supply of, screening and delivery of 5000 cy of sand to the Godfrey Garage in the amount of $30,000.00

                                                            Carried.

                                                            Yeas                            Nays

                                                            Bill MacDonald            Logan Murray

                                                            Bill Guigue              Jack Nicolson

                                                            Faye Putnam            

                                                            Frances Smith               

                                                            Janet Gutowski

            Bob Harvey

                                                            Wm. Snyder

#319                Logan Murray, Faye Putnam

That the Township of Central Frontenac apply for funding under the Eastern Ontario Economic Renewal Fund and that staff be instructed to complete the necessary application forms as they become available.

                                                            Carried.

#320                Bob Harvey, Faye Putnam

That the tender for the ½ ton pick-up truck be awarded to Revells in the amount of $27,945.00.

                                                            Carried.

#321                Faye Putnam, Logan Murray

That the tendering policy adopted by Council on April 24, 2001 remain unchanged.

                                                            Carried.

#322                Frances Smith, Bob Harvey

That the rules of the purchasing policy be waived that the Fire Chief be given authority to purchase a tanker if it meets our requirements up to $15,000.00 after his site inspection.

                                                                                    Carried.

#323                Faye Putnam, Logan Murray

That the following accounts be approved: July 9, 2004 - $66,355.62; July 27, 2004 - $508.68; July 30, 2004 - $108,056.84; August 10, 2004 - $16,742.57

                                                            Carried.

#324                Frances Smith, Faye Putnam

That the request from Allan Pyle to stop up, close and convey to him a portion of the road allowance between concessions 10 and 11, lot 5, Olden District, be approved in principle

                                                            Carried.

#325                Faye Putnam, Logan Murray

That the correspondence identified in the agenda as items 9 (A-I) be received for information           

                                                            Carried.

#326                Bob Harvey, Frances Smith

Pursuant to Section 239(2) of the Municipal Act, 2001 that Council proceed In Camera to discuss: personal matters about an identifiable individual, including municipal or local board employees, and a proposed or pending acquisition or disposition of land by the municipality or local board.

                                                            Carried.

#327                Frances Smith, Bill Snyder

That the rules of the Procedural By-law be waived and the meeting continue until 10:35p.m.

                                                            Carried.

#328                Bill Guigue, Frances Smith

                        That the In Camera meeting return to regular Council.

                                                                                    Carried.

#329                Logan Murray, Jack Nicolson

Be it resolved that the council packages be prepared and distributed by Wednesday at 4:00p.m. and be it further resolved that Councilors may request that package be mailed.

                                                            Defeated.

#330                Frances Smith, Bill Guigue

That the meeting adjourn until Monday, September 13, 2004 at Mountain Grove at 7:00 p.m. or the call of the Mayor.

                                                                        Carried.

The meeting adjourned at 10:30p.m.