COUNCIL MINUTES

MARCH 10, 2003

Council met in regular session, Monday, March 10, 2003 at 7:00 p.m. at the Library Building, 1455 Mountain Grove Rd, Mountain Grove.

Present

• Mayor Bill MacDonald
• Deputy Mayor Jack Nicolson
• Councillor Marsden Kirk
• Councillor Boyce Peters
• Councillor Elva Price
• Councillor Faye R. Putnam
• Councillor Frances Smith
• Councillor Bill Snyder

Absent

• Councillor Bob Harvey

Also in attendance Heather Fox - Clerk Administrator, Sandra Clow - Clerical Assistant, Bill Nicol - Public Works Manager, Jay DeBernardi - Director of Fire & Emergency Services, Craig Bakay - Gazette Reporter and Judith Versavel - Frontenac News Reporter.

Two members of the public attended.

There were no disclosure of pecuniary interest.

No one attended either in support of or opposition to the road allowance closure and sale to Roy, Joanne and Richard Benn.

The following correspondence was received for information

1. F.M.B. media release
2. Land O Lakes Tourist Association membership news
3. Animal Control Officer's Report
4. Minutes of joint Council meeting
5. F.M.B. minutes January 22, 2003
6. F.M.B. minutes February 12, 2003
7. F.M.B. news release of February 21st meeting
8. Kennebec District Recreation minutes
9. Oso District Recreation minutes
10. AMO Alerts
11. Invitation to Pancake breakfast

Mayor MacDonald reported on the OGRA/ROMA Conference.

The following resolutions were presented

#62 Marsden Kirk, Jack Nicolson
That the agenda of March 10, 2003 be adopted as amended.
Carried

#63 Jack Nicolson, Marsden Kirk
That the minutes of February 10, 2003 be adopted as circulated.
Carried

#64 Jack Nicolson, Marsden Kirk
That the request from the Mississippi Valley Conservation Authority to enter a memorandum of understanding to drill, instrument and monitor one well on the south side of Shibley Road at lot 8, concession 2, Oso District in conjunction with the provincial groundwater monitoring network be approved.
Carried

#65 Boyce Peters, Frances Smith
That the policy established by resolution #316-98 be rescinded to allow the mailing of bag tags upon the written request accompanied by payment and that the municipality accept no responsibility if the tags are not received.
Carried

#66 Jack Nicolson, Frances Smith
That the letter from Daniel R. Zadoronzny dated February 18, 2003 regarding motor vehicle use on the old CP Railway Line be received and acknowledged with an explanation.
Carried

#67 Jack Nicolson, Marsden Kirk
That Bill Nicol, Terry Asselstine and Doug Arney attend the Black Bear Awareness workshop on Thursday, March 27, 2003 at the Almonte Civitan Hall and that the registration of $20.00 each be paid.
Carried

#68 Jack Nicolson, Marsden Kirk
That the resolution from the City of Thorold re: support of the Romanow Report entitled "Building on Values" - The Future of Health Care in Canada be endorsed and the appropriate letters sent.

#69 Faye R. Putnam, Marsden Kirk
That the resolution from the Municipality of Trent Hills requesting the province to recognize and acknowledge the unsustainable burden being placed on small town Ontario and that a new funding formula be developed to eliminate the high cost associated with mandated drinking water system upgrades be endorsed and the appropriate letters sent.
Carried

#70 Faye R. Putnam, Elva Price
That Bill Nicol, Ivan Porter, Crystal Nedow, Faye Putnam, Marsden Kirk and Jack Nicolson attend the workshop sponsored by the Quinte Conservation Authority regarding environmental protection on Friday, March 28th at the Community Hall, Arden.
Carried

#71 Faye R. Putnam, Elva Price
That the invitation from the Heart and Stroke Foundation to ride the "Big Bike" on May 3, 2003 be received and Frances Smith, Bill MacDonald, Faye Putnam and Boyce Peters to ride and will contact Sherry Vinkle directly, and that 5 mugs and 5 "Back of Sunset" books be donated as prizes.
Carried

#72 Elva Price, Marsden Kirk
That the letter of request from Darren Castleman, Josh Middleton and Mel Conboy to repair the fence along the former K & P Railway line north of Highway 7 be received and that Bill Nicol, Public Works Manager to contact the above landowners to work out fencing solution and report back to Council.
Carried

#73 Marsden Kirk, Faye R. Putnam
That the request from North Frontenac Community Services Corporation for a one time grant of at least $1,000.00 to provide financial assistance to cover heating costs for residents in need be received and considered at budget time.
Carried

#74 Elva Price, Faye R. Putnam
Pursuant to Section 2 of By-law #2003-129, the following members are hereby appointed to the Olden District Recreation Committee: Kelly Cowdy, Jason Gray, Justin Gray, Colin Gray and Barb Hunter.
Carried

#75 Marsden Kirk, Jack Nicolson
That the following caretaking and lawn care contracts be:

• #01-05 Caretaking & Lawn Care Piccadilly Hall
  renewed
• #01-06 Maintenance of Kennebec Community Centre, Library and office space
  renewed
• #01-07 Maintenance, grass cutting and garbage removal Olden Community Centre former municipal office, library, rink, Long Lake beach, Memorial Park and Settler's Monument
  renewed
• #01-08 Caretaking & Lawn care at Bull Lake Boat Ramp
  renewed
• #01-09 Caretaking and lawn care at Parham Ballfield, washroom facility, Hampton's Landing and Eagle Lake Beach
  renewed
• #01-10 Grass cutting at Kennebec Recreation Park, ballfield and parkett, entrance from Elm Tree Rd, Mill Pond, Kennebec Community Centre, Cenotaph, lawn adjacent to hall, park land extending eastwards to the ice rink, Kennebec Bart ramp, Kennebec Lake beach and Big Clear Lake beach
  renewed
• #01-11 Grass cutting Henderson Hall/Fire Hall
  renewed
• #01-12 Garbage collection at Kennebec Recreation Park, Mill Pond, Big Clear Lake Boat Ramp and beach, Kennebec Lake beach and Salmon River Park
  re-tendered.

#76 Marsden Kirk, Elva Price
That the following accounts payable be approved for payment:

• February 13, 2003 - $88,893.38
• February 27, 2003 - $155,483.55
• March 6, 2003 - $81,062.27

#77 Elva Price, Faye R. Putnam
That Ralph Babcock's Cemetery Contract be renewed for 2003 in the amount of $29,480.00 plus $170.00 for winter graves and $120.00 for summer graves with the option to renew.
Carried

#78 Marsden Kirk, Jack Nicolson
That pursuant to Section 2 of By-law #2003-129 the following be appointed to the Kennebec District Recreation Committee: Marsden Kirk, Kelly Wilson, Gordon McRae, Jerry Izzard, Clarke Gaylord, Judy Paddick, Dianne Nicolson, Vera Steele, Al Scott, Dora Scott, Helen Praskey, Peter Wadham, Rosemary Wadham, Dianne Jensen, Evelyn Izzard, Rhonda MacFarland, Betty Clark, Rick Brown, Mardi Brown, Si Tucker, Pat Tucker, Irene Kirk, Tammy Shorts, Vikki Newlove, Lisa Brash, Kristen Clark.
Carried

#79 Marsden Kirk, Jack Nicolson
That the Kennebec District Recreation Committee 2002 financial statement and activities report be received and reviewed. Further that the 2003 budget be presented at the budget meeting.
Carried

#80 Elva Price, Marsden Kirk
That the correspondence identified on the Agenda as items 9 (a-k) be received for information.
Carried

#81 Marsden Kirk, Jack Nicolson
That Council proceed in camera to discuss personal matters about an identifiable individual including municipal or local board employees, and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
Carried

#82 Faye R. Putnam, Elva Price
That the In Camera meeting return to regular Council.
Carried

#83 Marsden Kirk, Elva Price
That the job description for the Tax Clerk/Financial Assistant position be adopted as presented and the associated salary be Step 1 of Level F.
Carried

#84 Bill Snyder, Frances Smith
That the position of Tax Clerk/Financial Assistant be filled effective June 2, 2003.
Carried

#85 Jack Nicolson, Frances Smith
That the township negotiate with Arthur Young to purchase approximately 10 to 15 acres of land to be added to the waste disposal site at part lot 5, concession 1, Oso District.
Carried

#86 Marsden Kirk, Elva Price
That the meeting adjourn until Wednesday at 9:00 a.m. for preliminary budget discussions and to Tuesday, March 25th at the Council Chambers for the next regular meeting.
Carried

The meeting adjourned at 9:50 p.m.