COUNCIL MINUTES

JUNE 9, 2003

Council met in regular session, Monday, June 9, 2003 at 7:00 p.m. at the Library Building, Mountain Grove.

Present

• Mayor Bill MacDonald
• Deputy Mayor Jack Nicolson
• Councillor Bob Harvey
• Councillor Marsden Kirk
• Councillor Boyce Peters
• Councillor Elva Price
• Councillor Faye R. Putnam
• Councillor Frances Smith
• Councillor Bill Snyder

Also in attendance Cathy MacMunn - Deputy Clerk, Sandra Clow - Clerical Assistant, Bill Nicol - Public Works Manager, Jeff Green - Frontenac News Reporter.

In the absence of Heather Fox, Deputy Clerk Cathy MacMunn carried out the duties of the Clerk.

There was one member of the public in attendance other than those scheduled as part of the delegation portion of the meeting.

There were no disclosures of Pecuniary Interest. Clerk Administrator - Heather Fox provided a written declaration that Steven Fox was a relative and all files would be handled by Cathy MacMunn.

The following correspondence was received for information.

1. Frontenac County Economic Development update.
2. Animal Control Officer's Report.
3. Health & Safety Committee minutes.
4. Newsletter from the Town of Coburg.
5. Olden District Recreation Committee minutes.
6. Advisory Committee report on watershed based source protection planning.
7. Senior of the Year award up-date.

The following resolutions were presented

#181 Jack Nicolson, Bob Harvey
That the agenda of June 9, 2003 be adopted as amended.
Carried

#182 Jack Nicolson, Bob Harvey
That the minutes of May 27, 2003 be adopted as circulated.
Carried

#183 Bob Harvey, Jack Nicolson
That by-law #2003-138, being a by-law to amend By-law #2002-120 as amended be read a first and second time.
Carried

#184 Boyce Peters, Marsden Kirk
That by-law #2003-138, being a by-law to amend By-law #2002-120 as amended be read a third and final time and passed.
Carried

#185 Marsden Kirk, Boyce Peters
That the request from Steven Fox for a quit claim deed for the forced road running through his property at part of lot 9, concession 10, Kennebec District, Township of Central Frontenac be approved.
Carried

#186 Marsden Kirk, Frances Smith
That the request for Fence Viewers received from Melvin Conboy to view the fence at Lot 19, Concession 2, Lot 18, Concession 2, Lot 17, Concession 2, Oso District, abutting the K & P abandoned rail line, now owned by the Township of Central Frontenac, stating that the fence is in need of reconstruction be deferred pending further information.
Carried

#187 Marsden Kirk, Elva Price
That the request from M.T.O. to complete the transfer of 3 one foot reserves along Road 38 to the Township of Central Frontenac be approved.
Carried

#188 Elva Price, Bill Snyder
That the resolution from the Town of Midland regarding the Safe Drinking Water Act, 2002 be received and filed.
Carried

#189 Boyce Peters, Elva Price
That the resolution of the County of Wellington requesting the Ontario Progressive Conservative Party withdraw from its recently announced campaign platform the initiative which would legislate a referendum should a municipality wish to increase property tax rates be endorsed and the appropriate letters sent.
Carried

#190 Elva Price, Bill Snyder
That the resolution of the County of Grey to encourage the senior levels of Government to take immediate action to show financial support to mitigate the negative impact being felt by the announcement of a cow infected with Mad Cow disease be endorsed and the appropriate letters sent.
Carried

#191 Elva Price, Jack Nicolson
That the resolution of the Town of Tecumseh to petition Emergency Measures Ontario to amend the requirement for each municipality to perform a community hazard identification and risk assessment; achieve the Essential Program standards as defined in the Framework of Community Emergency Management Programs and adopt an emergency management program by by-law, from April, 2004 to December 31, 2004, in order to allow municipalities to incorporate the costs of the aforementioned requirements for an emergency management program into its 2004 municipal budget be endorsed and the appropriate letters sent.
Carried

#192 Jack Nicolson, Elva Price
That the resolution from the Municipality of Central Elgin to request the federal and provincial governments to avoid election calls when a municipal election is being held be endorsed and the appropriate letters sent.
Carried

#193 Elva Price, Jack Nicolson
That the request for Fence Viewers received from Darren Castleman to view the fence at Lot 19, Concession 3, Oso District, abutting the CP Railway abandoned rail line, stating that the fence is in need of reconstruction be deferred pending further information.
Carried

#194 Elva Price, Boyce Peters
That the request for Fence Viewers received from Darren Castleman to view the fence at Lot 19, Concession 2, Oso District, abutting the CP Railway abandoned rail line, stating that the fence is in need of reconstruction be deferred pending further information.
Carried

#195 Frances Smith, Faye R. Putnam
That the request for Fence Viewers received from Joshua Middleton to view the fence at Lot 18, Concession 2, Oso District, abutting the K & P Railway abandoned rail line, stating that the fence is in need of reconstruction be deferred pending further information.
Carried

#196 Marsden Kirk, Faye R. Putnam
That the request for Fence Viewers received from Joshua Middleton to view the fence at Lot 12, Concession 2, Oso District, abutting the CP Railway abandoned rail line, stating that the fence is in need of reconstruction be deferred pending further information.
Carried

#197 Boyce Peters, Bob Harvey
That the request for Fence Viewers received from Murray Middleton to view the fence at Lot 12, Concession 2, Oso District, abutting the CP Railway abandoned rail line, stating that the fence is in need of reconstruction be deferred pending further information.
Carried

#198 Jack Nicolson, Frances Smith
That the request for Fence Viewers received from Jim England to view the fence at Lot 14, Concession 3, Oso District, abutting the CP Railway abandoned rail line, stating that the fence is in need of reconstruction be deferred pending further information.
Carried

#199 Frances Smith, Bob Harvey
That the Scope of Work submitted by the Public Works Manager to call tenders for the reconstruction of the Crow Lake Wharf be adopted as presented.
Carried

#200 Frances Smith, Faye R. Putnam
That the Public Works Manager be authorized to proceed with tenders for the reshaping of the Waste Disposal Site within Oso District.
Carried

#201 Bill Snyder, Boyce Peters
That the Public Works Manager be authorized to stockpile winter sand at the following locations: Four sites.
Carried

#202 Frances Smith, Marsden Kirk
That the proposal from Danford Construction to crush 50,000 tonnes of gravel for the 2004 year at the 2002 price of $1.80 per tonne, and invoice in 2004 be approved pending confirmation of the lowest price available.
Carried

#203 Bill Snyder, Elva Price
That the tender for surface treatment be awarded to Smith Construction and that the total costs not exceed the budgeted amount of $250,000.00.
Carried

#204 Frances Smith, Marsden Kirk
That the Sharbot Lake High School students who participated in the All Ontario Athletic meet be recognized and congratulated for their accomplishments. And that a letter signed by the Mayor be sent to these students.
Carried

#205 Frances Smith, Marsden Kirk
That the information items identified on the Agenda as 9 (a-g) be received.
Carried

#206 Marsden Kirk, Frances Smith
Pursuant to Section 239 (2) of the Municipal Act, 2001 that Council proceed in camera to discuss personal matters about an identifiable individual, including municipal or local board employees, a proposed or pending acquisition or disposition of land by the municipality or local board.
Carried

#207 Faye R. Putnam, Frances Smith
That the In Camera meeting return to regular Council.
Carried

#208 Frances Smith, Bill Snyder
That the meeting adjourn until Tuesday, June 24, 2003 at Sharbot Lake or the call of the Mayor.
Carried

The meeting adjourned at 9:40 p.m.