Council Minutes - December 8, 2003

Council met in regular session, Monday, December 8, 2003 at 7:00 p.m. at the Library Building, Mountain Grove, On.

Present:                        Mayor Bill MacDonald

                                    Deputy Mayor Faye R. Putnam

                                    Councillors Bill Guigue, Janet Gutowski, Bob Harvey, Logan Murray,

                                    Jack Nicolson, Frances Smith and Bill Snyder

Also in attendance Heather Fox - Clerk Administrator, Bill Nicol - Public Works Manager,

Sandra Clow - Clerical Assistant, Jay DeBernardi - Fire Chief, Josee Tanner - Frontenac News Reporter and John Chambers - Gazette Reporter.

5 members of the public attended.

Councillor Frances Smith was inducted to office by Clerk - Heather Fox.

There were no disclosures of Pecuniary interest.

Annette Gray- Jackson attended to discuss a "Did you know" column project to be researched and prepared by the Algonquin & Limestone Industry Education Council Seeking Alternatives group.  The article would be municipal items of interest to the ratepayers.

Lawrence Villalta attended to discuss the extension of the Goodfellow Road and provided a copy of the letter from the School Board re: busing.

Jay DeBernardi provided an orientation for Council members on the Fire Department and Emergency Management.

The following correspondence was received for information.

1.         County Council minutes

2.         Letter from Glenn Tunnock

3.         Eagle Lake Property Association Newsletter

4.         Notice of Public meeting - Tay River Water Taking

5.         North Frontenac Community Services Christmas open house

6.         AMO Alert

7.            Amnesty dump passes usage report

The following resolutions were presented.

#418                Bill Guigue, Bob Harvey

                        That the agenda of December 8, 2003 be adopted as amended.

                                                                                                Carried

#419                Bob Harvey, Bill Guigue

                        That the minutes of November 17, 2003 be adopted as amended.

                                                                                                Carried

#420                Bill Guigue, Bob Harvey

That the proposal from Annette Gray-Jackson, on behalf of the Industry Education Council- Algonquin & Limestone, to research and prepare a "Did you Know" column for publication be approved as presented.

                                                                                                Carried

#421                Bill Guigue, Frances Smith

That the following accounts payable be approved for payment November 26, 2003 - $372,190.74;  November 24, 2003 - $196,362.71.

                                                                                                Carried

#422                Bob Harvey, Janet Gutowski

That AMO's 2003-2004 Effective Municipal Councillor Program information be received and the following registered to attend - Bill Guigue.

                                                                                                Carried

#423                Bill Snyder, Frances Smith

That the letter from Steven Salmond requesting the township to remove a beaver dam on private property to enable Mr. Salmond to use an unopened road allowance be received, and that Bill Nicol and Logan Murray meet with Mr. Salmond and Mr. Garey to try to mediate the issue and report back to Council.

                                                                                                Carried

#424                Frances Smith, Bill Snyder

That the request from the I.O.O.F. Mayflower Lodge, Parham, for a grant in the amount of the taxes, $643.18, be approved and a copy of their 2003 financial information requested.

                                                                                                Carried

#425                Janet Gutowski, Frances Smith

That the request from Donald R. Good on behalf of Mel Conboy, Josh Middleton, Darren Castleman and Lorne Smith, to assign the Fence Viewers to view the fence along the K & P Trail be denied.

                                                                                                Carried

#426                Bob Harvey, Bill Guigue

That the Mayor and Clerk be authorized to sign an encroachment permit for the             property owned by the Estate of Douglas James MacDonald at 1517 Mountain Grove Road to allow the encroachment of the eaves of the frame garage approximately 0.29 metres onto the Long Lake Road.

                                                                                                Carried

#427                Bob Harvey, Bill Guigue

                        That the following Committee appointments be made for December 1, 2003 to

                        December 31, 2004:

                        Rideau Valley Conservation Authority - Bill Guigue

                        Mississippi Valley Conservation Authority - Logan Murray

                        Quinte Conservation Authority - Jack Nicolson

                        North Frontenac Arena Management Board - Bill Snyder & Bob Harvey

                        C.P.R. Trail Steering Committee - Frances Smith

                        Central Frontenac Recreation Committee - Jack Nicolson & Bill Guigue

                        Hinchinbrooke District Recreation Committee - Janet Gutowski

                        Kennebec District Recreation Committee - Logan Murray

                        Olden District Recreation Committee - Faye R. Putnam

                        Oso District Recreation Committee - Frances Smith

                                                                                                Carried

#428                Jack Nicolson, Frances Smith

That employees be given a turkey or a ham (not to exceed a value of $40.00). The choice of either a ham or turkey to be made by the employee.

                                                                                                Carried

#429                Jack Nicolson, Faye R. Putnam

                        That the information identified on the agenda as items 9 (a-g) be received for

                        information.

                                                                                                Carried

#430                Jack Nicolson, Faye R. Putnam

Pursuant to section 239(2) of the Municipal Act, 2001 that Council proceed in Camera to discuss: personal matters about an identifiable individual, including municipal or local board employees; and a proposed or pending acquisition or disposition of land by the municipality or local board.

                                                                                                Carried

#431                Faye R. Putnam, Jack Nicolson

                        That the In Camera meeting return to regular Council.

                                                                                                Carried

#432                Faye R. Putnam, Jack Nicolson

That the meeting adjourn until January 12, 2004 at 7:00 p.m. at Mountain Grove, or the call of the Mayor.

                                                                                                Carried

The meeting adjourned at 9:25 p.m.