COUNCIL MINUTES

October 15, 2002

Council met in regular session Tuesday, October 15, 2002 at 7:00 p.m. at the Library Building, Mountain Grove.

Present

• Mayor Bill MacDonald
• Deputy Mayor Jack Nicolson
• Councillor Bob Harvey
• Councillor Marsden Kirk
• Councillor Boyce Peters
• Councillor Elva Price
• Councillor Faye R. Putnam
• Councillor Frances Smith
• Councillor Bill Snyder

Also in attendance Heather Fox

Clerk Administrator, Sandra Clow - Clerical Assistant, Jay DeBernardi - Director of Fire & Emergency Services, Jeff Green - Frontenac News Reporter and Craig Bakay - Gazette Reporter.

No members of the public attended other than those scheduled on the agenda.

There were no disclosures of pecuniary interest.

Richard Benn attended to request approval in principle of a road allowance closure.

Donna Easton, on behalf of the residents of Henderson area updated Council on the neighbourhood watch program they have implemented and continue to implement. She also reported that the problems, which initiated their activities, have somewhat dissipated.

The Public Works Manager was instructed to investigate the missing reduced speed signs and the Henderson Sign.

The following correspondence and reports were received for information

1. Land O' Lakes Tourist Association membership newsletter
2. Animal Control Officer's report;
3. Letter from Ministry of Public Safety and Security
4. Letter from MPAC
5. Letter from Canada Post
6. M.O.E. information on Drinking Water Information System
7. Building Department report
8. Invitation to CGIS open house at new address
9. AMO Alert
10. Bid accepted for used ambulance
11. Date for public meeting for draft plan of vacant condominium
12. Ontario Good Roads Association information
13. Vote by mail report
14. Ministry of Municipal Affairs & Housing information
15. 911 update

The following resolutions were presented

#397 Frances Smith, Bill Snyder
That the agenda be adopted as presented.
Carried

#398 Bill Snyder, Faye R. Putnam
That the minutes of September 24, 2002 be adopted as circulated.
Carried

#399 Bill Snyder, Faye R. Putnam
That the request from Richard Benn for approval in principle of the road allowance closure at lot 1, concession 5, Olden District be approved.
Carried

#400 Marsden Kirk, Frances Smith
That the letters of Opinion from Century 21, Lanthorn on property declared surplus and identified by roll number 103904002005200, Pt Lot 22, Concession 3, Hinchinbrooke District; 103904004001400 part Lot 6, Concession 6, Hinchinbrooke District; and 103904002006000, part lot 24, concession 3, Hinchinbrooke District be received and roll number 103904005005200 listed for sale, as is, for the amount indicated on the letter of opinion; be received and staff authorized to contact adjoining property owners regarding purchasing property on roll numbers 103904004001400 and 103904002006000.
Carried

#401 Marsden Kirk, Boyce Peters
That the water from the outside pump at the Community Centre in Arden be monitored for an additional six (6) months and a report submitted to Council for action.
Carried

#402 Marsden Kirk, Frances Smith
That the following accounts payable be approved: Batch #1159 - $11,686.00; Batch #1164 - $12,658.87; Batch #1165 - $614.22; Batch #1166 - $161,026.23; Batch #1167 - #23,894.18; Batch #1153 - $323,466.81; Batch #1160 - 176,266.67.
Carried

#403 Faye R. Putnam, Elva Price
That the Treasurer's Budget Year to Date Report as at October 9, 2002 be received.
Carried

#404 Bob Harvey, Boyce Peters
Pursuant to Section 442 of the Municipal Act, R.S.O. 1990 as amended, that the assessment be changed on roll number 1039080010090000000 to eliminate the CT designation and increase the RT assessment as business is no longer being conducted at the property as of December 31, 2001.
Carried

#405 Boyce Peters, Bob Harvey
That invitational tenders be called for the services of Municipal Auditor for the period 2003-2005.
Carried

#406 Bob Harvey, Jack Nicolson
That the staff request to attend the ADP year-end procedures training session on November 27, 2002 in Kingston be approved and the registration paid in the amount of $195.00 plus mileage.
Carried

#407 Boyce Peters, Bob Harvey
That the request from Herman Horst for approval in principle of a portion of the road allowance between concessions 2 and 3 at lot 8, Oso District in the Township of Central Frontenac be approved.
Carried

#408 Elva Price, Bob Harvey
That the request from the Land O' Lakes Communications Network to provide an investment as a commitment to investing in the connected community economic development initiative be approved in principle for 2003 in the amount of $5,000.00.
Carried

#409 Boyce Peters, Bob Harvey
That the resolution from the Township of West Grey regarding the Aggregate Resources Act - licensing requirements be endorsed and the appropriate letters sent.
Carried

#410 Bob Harvey, Marsden Kirk
That the resolution form the City of Ottawa re: Permit for Taking Water Program be received and filed.
Carried

#411 Frances Smith, Bill Snyder
That the request for suggestions for the 2003 Lanark County O.P.P. Detachment Business Plan be received and the following suggestions forwarded, continue in school safety program, and increase visibility in areas of community with safety concerns.
Carried

#412 Bill Snyder, Faye R. Putnam
That the administration office be closed for the Christmas holidays from December 24th, 2002 to January 2, 2003 and the staff members use their holidays for the non statutory holidays. The waste disposal sites open on December 24th will close at noon and any site normally open on December 25th will be closed.
Carried

#413 Elva Price, Boyce Peters
That the letter from Ada MacDonald regarding the Community Halls By-law be received and acknowledged.
Carried

#414 Bill Snyder, Frances Smith
That the letter from Evelyn Izzard regarding the Community Halls By-law be received and acknowledged.
Carried

#415 Jack Nicolson, Bob Harvey That the report from Jay DeBernardi identifying projects to be expended from the 2002 budget be approved.
Carried

#416 Frances Smith, Bill Snyder WHEREAS SUBSECTION 255(1) OF THE Municipal Act, R.S.O. 1990, c.M.45, as amended, provides that one-third of the remuneration paid to the elected members of Councils and their local boards shall be considered as expenses incident to the discharge of their duties as members of Council or local board; and WHEREAS subsection 255(2) of the Municipal Act, R.S.O. 1990, c.M.45, as amended, provides that the provisions of subsection 255(1) shall only continue to apply to members of Council or its local board after January 1, 2003 stating its intention that the provisions of subsection 255(1) shall continue to apply to elected members of Council and its local board; and WHEREAS the Council of the Corporation of the Township of Central Frontenac hereby deems it desirable to continue the provisions of subsection 255(1) of the Municipal Act beyond January 1, 2003. NOW THEREFORE BE IT RESOLVED THAT it is the intention of this Council that the provisions of subsection 255(1) continue to apply to the elected members of this Council and its local boards on and after January 1, 2003.

#417 Jack Nicolson, Boyce Peters
That the tenders for snowplowing and sanding various roads for the 2002-2003 season as outlined with an asterisk on the Public Works Manager's Report be awarded as presented.
Carried

#418 Bob Harvey, Jack Nicolson
That the items identified on the Agenda as items 9 (a-o) be received for information.
Carried

#419 Faye R. Putnam, Frances Smith
That the Council proceed in camera to discuss personal matters about an identifiable individual including municipal or local board employees.
Carried

#420 Bill Snyder, Boyce Peters
That the In Camera meeting return to regular Council.
Carried

#421 Frances Smith, Faye R. Putnam
That the meeting adjourn until Tuesday, October 29, 2002 at 9:00 a.m. at Sharbot Lake or the call of the Mayor.
Carried

The meeting adjourned at 9:07 p.m.