COUNCIL MINUTES

DECEMBER 16, 2002

Council met in regular session, Monday, December 16, 2002 at 9:00 a.m. in the Council Chambers, Sharbot Lake.

Present

• Mayor Bill MacDonald
• Deputy Mayor Jack Nicolson
• Councillor Bob Harvey
• Councillor Marsden Kirk
• Councillor Boyce Peters
• Councillor Elva Price
• Councillor Faye R. Putnam
• Councillor Frances Smith
• Councillor Bill Snyder

Also in attendance Heather Fox - Clerk Administrator, Bill Nicol - Public Works Manager, Sandra Clow - Clerical Assistant, Jay DeBernardi - Director of Fire & Emergency Services, Jeff Green - Frontenac News Reporter and Craig Bakay - Gazette Reporter.

No members of the public attended and there were no delegations.

There were no disclosures of pecuniary interest.

The following correspondence was received for information

1. Budget year to date report
2. AMO Alert
3. Reply from M.T.O.
4. Director of Fire & Emergency Services update on Community Emergency Management Program
5. MVCA Groundwater & Aquifer characterization study results.

The following resolutions were presented

#497 Elva Price, Frances Smith
That the agenda of December 16, 2002 be adopted as amended.
Carried

#498 Elva Price, Bill Snyder
That the minutes of December 9, 2002 be adopted as amended.
Carried

#499 Frances Smith, Elva Price
That the agreement to provide mutual and automatic assistance for fire protection services between the Township of Central Frontenac and the Township of Addington Highlands and the Township of North Frontenac be signed as amended.
Carried

#500 Bill Snyder, Elva Price
That the following accounts payable be approved: Batch #1199 - $6,853.00; Batch #1201 - $392,423.92; Batch #1202 - $8,783.84; Batch #1203 - $7,948.89; Batch #1204 - $19,153.42; Batch #1205 - $11,612.20; Batch #1210 - $324,102.10.
Carried

#501 Bill Snyder, Frances Smith
That the resolution from the City of Thorold to return Hydro One Networks Inc. back to a not-for-profit company and distribute any surplus earnings to customers as a rebate be endorsed and the appropriate letters sent.
Carried

#502 Bill Snyder, Frances Smith
That the resolution of the City of Pickering regarding the infestation of ash trees by the Emerald Ash Borer be endorsed and the appropriate letters sent.
Carried

#503 Bill Snyder, Marsden Kirk
That the request for staff to attend the Tax Primer training session on January 30, 2003 in Kingston be approved and the registration fee and expenses be paid.
Carried

#504 Marsden Kirk, Bill Snyder
That the current procedure for road allowance closure applications be changed to reflect a fee of $500.00 plus any additional costs incurred by the municipality in excess of the $500.00, and that the preparation of the documents shall be directed by the Clerk. And further that the current policy of a letter of opinion to determine the value of the sale of the land remain as it is.
Carried

#505 Jack Nicolson, Bob Harvey
That the fee for an application for a civic address sign be increased to $75.00 effective January 1, 2003.
Carried

#506 Frances Smith, Marsden Kirk
Pursuant to the ongoing feasibility study regarding the Frontenac Centre that the Township of Central Frontenac is in favour of committing $4,000.00 during the 2003 budget deliberations.
Carried

#507 Faye R. Putnam, Bill Snyder
That any surplus at the end of the year 2002 be set up as a reserve.
Carried

#508 Faye R. Putnam, Marsden Kirk
That Council confirm it is the intention of the Township of Central Frontenac to use the Community Reinvestment Fund (CRF) allocation received from the Province for the benefit of the taxpayers of Central Frontenac Township. And further that the Council of the Township of Central Frontenac accepts the CRF allocation in accordance with the terms and conditions set out in an attachment to a letter dated November 27, 2002 from the Ministry of Finance.
Carried

#509 Marsden Kirk, Bob Harvey
That the staff report outlining the role of Council, the Head of Council and Municipal Administration in the new Municipal Act be received.
Carried

#510 Jack Nicolson, Faye R. Putnam
That the options to complete a road inventory be received and staff investigate the hiring of summer students and/or investigate the feasibility of accessing one of the many grant programs to fund contract or hourly employees to fulfill the requirements and complete the task in conjunction with our current staff.
Carried

#511 Jack Nicolson, Bob Harvey
That the quote of Cowan be accepted in the amount of $73,748.00 to provide insurance for the Township of Central Frontenac for the year 2003. Acceptance subject to review by staff.
Carried

#512 Bob Harvey, Jack Nicolson
That by-law #2002-126, being a by-law to prescribe the form and manner and times for the provision of public notice be read a first and second time.
Carried

#513 Jack Nicolson, Bob Harvey That by-law #2002-126, being a by-law to prescribe the form and manner and times for the provisions of public notice be read a third and final time.
Carried

#514 Bob Harvey, Faye R. Putnam
That the correspondence and reports identified on the agenda as items 9 (a-e) be received for information.
Carried

#515 Marsden Kirk, Faye R. Putnam
That Council proceed in camera to discuss: Personal matters about an identifiable individual including municipal or local board employees.
Carried

#516 Marsden Kirk, Faye R. Putnam
That the In Camera meeting return to regular Council.
Carried

#517 Marsden Kirk, Bill Snyder
That the quote of KPMG be accepted to provide the audit service to the Township of Central Frontenac for a three year term.
Carried

#518 Frances Smith, Bill Snyder
That the meeting adjourn until Monday, January 13, 2003 at 7:00 p.m. or the call of the Mayor.
Carried

The meeting adjourned at 12:00 noon.