COUNCIL MINUTES – November 12, 2001

Council met in regular session, Monday, November 12th , 2001 at 7:00 p.m. at
the Library Building, Mountain Grove.

Present Mayor Bill MacDonald
Deputy Mayor Jack Nicolson
Councillors Bob Harvey, Marsden Kirk, Boyce Peters, Elva Price,
Faye R. Putnam, Frances Smith and Bill Snyder


Also in attendance Heather Fox, Clerk Administrator, Bill Nicol, Public Works
Manager, Chris Bertrim, Departmental Secretary.

Four members of the public attended other than those scheduled on the agenda or
affiliated with a delegation.

There were no declarations of pecuniary interest.

Lisa Brash and Kelly Wilson attended to discuss Council’s denial of free use of
Kennebec Community Hall for the “Kids Friendship Club”. They were advised a
committee had been formed to review the by-law. They were requested to submit
a letter to Council outlining the goals and objectives of their club.

Graydon MacCrimmon attended to discuss Council’s decision to request him to
pay 40% of the costs to finalize an outstanding land transfer for road purposes
from 1928. He was advised the decision was final and the Clerk was instructed to
contact the municipal solicitor to determine if the current survey could be used
for the legal description.

Richard Abrams attended to present his Public Relations Program which would
recognize special events in the community with gifts of inscribed plates and
bibles. He requested a contribution from the municipality. A decision to be
reached at a later date.

The following items were received for information and filed; 1) Arena Board
Minutes – September 26, 2001; 2) Minutes of Information meeting re: #7
Highway incident and emergency closures; 3) Letter from Ministry of Municipal
Affairs & Housing; 4) Summary of Frontenac Management Board October 24th
meeting; 5) Frontenac Management Board minutes September 19th, 2001; 6) Oso
District Fire Department minutes; 7) Ministry of Municipal Affairs & Housing
release re: an act to improve public safety and increase efficiency in Building
Code Enforcement; 8) Leona Dombrowsky reply re: government funding; 9)
Information from Minister of Agriculture & Food and the Minister of Canada
Ontario Infrastructure Program; 10) Animal Control Officers Report; 11)
Kennebec Recreation Committee minutes October 15, 2001; 11) Tax Collectors
Report; 12) Letter from MPAC; 13) Amo Alert re: Ontarians with Disabilities
Act; 14) Eagle Lake Property Owners Association letter; 15) North Frontenac
Non-Profit Housing Corporation Minutes October 26th,2000; 16) Public Works
Report; 17) Building Inspectors Report.

The following resolutions were presented:

#484 W.P. Snyder, Boyce Peters
That the agenda of November 12, 2001 be adopted as amended.
Carried

#485 Boyce Peters, Marsden Kirk
That the minutes of October 23rd and October 25th,2001 be adopted as circulated.
Carried


#486 Marsden Kirk, Boyce Peters
That the configuration of Elizabeth Street in the vicinity of the Royal Bank of
Canada and the Sharbot Lake Post Office does not allow for a designated
handicapped parking designation. Any off street designation would be the
responsibility of the property owner.
Carried

#487 W.P. Snyder, Marsden Kirk
That the following vouchers be approved for payment: Batch #887 - $4,898.02;
Batch #890 - $295,041.87; Batch #895 - $26,139.19; Batch #898 - $5,676.91;
Batch #899 - $2,237.11; Batch #900 - $15,679.94; Batch #901 - $7,461.99;
Batch #902 - $1,917.88; Batch #904 - $2,843.12; Batch # 905 - $1,430.00.
Carried

#488 Marsden Kirk, Boyce Peters
That Raymond Dignum be paid $517.00 for the loss of 3 lambs to wolves and
that the Valuers fee be paid pursuant to by-law #2001-106.
Carried

#489 W.P. Snyder, Elva Price
That the request from the Mayflower Lodge, Parham for a grant in the amount of
the taxes as per an agreement with the former Hinchinbrooke Township be
approved.
Carried

#490 Marsden Kirk, Robert Harvey
That the request from the Mountain Grove Rovers Snowmobile Club to obtain
permission to do minor brushing on the Heritage Road known as Wilmac Road
be approved and a copy of the work plan submitted to the Public Works
Manager.
Carried

#491 Robert Harvey, Marsden Kirk
That the resolution of the City of Toronto to request the Provincial and Federal
Governments to provide a tax holiday be received and filed.
Carried

#492 Frances Smith, Jack Nicolson
That Council will participate in the Oso District Recreation Committee Santa
Claus Parade on December 1, 2001 and the Hinchinbrooke District Fire
Department Santa Claus Parade on December 2, 2001.
Carried

#493 Frances Smith, Jack Nicolson
That the Cemetery Contract with Ralph Babcock be renewed at the same rate as
last year, being $29,480.00 plus $170.00 for winter graves and $120.00 for
summer graves with the option to renew.
Carried

#494 W.P. Snyder, Elva Price
That due to the specific nature of the computer needs for the Administrative
Office the policy for tendering be waived and quotes received on line. The
purchase to be in accordance with the approved 2001 budget.
Carried

#495 Elva Price, Faye R. Putnam
That the invitation from the Frontenac Management Board to attend a meeting to
assess the needs within Frontenac County for Economic Development on
November 21st be received and Jack, Marsden, Frances, Bill M., Bill S., Boyce
and Bob to attend.
Carried


#496 Robert Harvey, Marsden Kirk
That for the month of December, Council will meet December 3rd and December
18th, 2001 and on December 3rd meeting to start at 7:30 p.m.
Carried

#497 Frances Smith, Jack Nicolson
That Section 4.2 of By-law #2000-76 be amended to read “No building permit
shall be issued for a property until an application for a civic address has been
made to the Corporation. An occupancy permit will not be issued until the
assigned number for the civic address is properly installed.”
Until such time as the by-law is revised this resolution shall be deemed to be part
of the By-law #2000-76.
Carried

#498 Frances Smith, Jack Nicolson
That the information identified as items 9 (a-s) on the agenda be received for
information and filed and that item (p) be removed from the block.
Carried

#499 Jack Nicolson, Frances Smith
That the livestock valuers report for Myra Hawley’s loss of sheep to dogs be
accepted and paid in the amount of $58.50 and that the valuers fee be paid in
accordance to by-law #2001-106.
Carried

#500 Frances Smith, Jack Nicolson
That Council accept, with regret, the resignation of Chris Bertrim and wish her
every success with her new position.
Carried

#501 Jack Nicolson, Frances Smith
That the report of the Clerk Administrator dated November 12, 2001 be accepted
and the job sharing job be posted.
Carried

#502 Jack Nicolson, Frances Smith
That Council proceed in camera to discuss a proposed or pending acquisition of
real property for municipal or local board purposes; the receiving or advice that
is subject to solicitor-client privilege, including communications necessary for
that purpose.
Carried

#503 Elva Price, Faye R. Putnam
That the In Camera meeting return to regular Council.
Carried

#504 Marsden Kirk, Boyce Peters
That the meeting adjourn until Tuesday November 27th, at Sharbot Lake or the
call of the Mayor.
Carried

The meeting adjourned at 9:15 p.m.







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Mayor Clerk