COUNCIL MINUTES - MARCH 12, 2001


Council met in regular session Monday, March 12, 2001 at 7:00 p.m. at the
Library Building, Mountain Grove.

Present: Mayor: Bill MacDonald
Deputy Mayor: Jack Nicolson
Councillors: Bob Harvey, Boyce Peters, Elva Price, Faye R. Putnam, Frances
Smith and Bill Snyder.

Absent: Councillor Marsden Kirk

Also in attendance were Heather Fox, Clerk, Bev Howes Irwin, recording Secretary
and David Brison, Frontenac News Reporter.

No members of the public were present.

No declarations of pecuniary interest.

Delegations:
7:00 p.m. Dave Willis of the Sharbot Lake O.P.P. was invited to attend to
discuss the occurrence of statistics previously submitted to Council.

Councillor Harvey advised that there could be a possible conflict with him being
a representative on the Eastern Ontario trails Alliance and on the Steering
Committee. Council agreed that until it becomes a problem the representation
would not change.

Council requested a different reporting format for vouchers to reduce paper and
the associated costs. One copy of the present format is to be available for
review at the meeting with totals by department, compared to the previous year
and to budget be provided in the package.

Mayor MacDonald discussed a letter he received from Bob Foulds and whether
Council would require his services to investigate OMERS as a pension plan for
municipal employees which is not currently provided. The Clerk was instructed
to investigate OMERS and to determine whether employees would prefer this option
or a RRSP contribution.

The following items were received for information and filed: 1) CPR sale of
Havelock Sub-Division; 2) Announcement of Parliamentary Assistants; 3)
Kennebec District Fire Department minutes; 4) Oso District Fire Department
minutes; 5) Arena Board minutes, January 24, 2001; 6) Appreciation from
North Frontenac Minor Softball Association; 8) Animal Control report; 9)
MMAH News Release; 10) Olden District Recreation minutes February 7, 2001;
11) District chiefs meeting minutes February 21, 2001; 12) Limestone District
School Board Electoral Area; 13) 2001 CRF announcement; 14) News Release -
Youth Criminal Justice Act; 15) Kennebec District Recreation minutes; 16)
F.M.B. minutes, January 17, 2001; 17) Around the Rideau Brochure; 18)
Central Frontenac Recreation Committee minutes; 19) Letter from G.T.
Salisbury, O.P.P.; 20) Municipal Fire Protection Survey; 21) Treasurer's
Report.

The following resolutions were presented.

#76 Jack Nicolson, Bob Harvey
That the minutes of February 12, 2001 be approved as circulated.
Carried

#77 Jack Nicolson, Elva Price
That the agenda be adopted as amended.
Carried


Council Minutes - March 12, 2001


#78 Elva Price, Bob Harvey
That Resolution #66-2001 be rescinded and the following action taken:

That the 2001 municipal levy from Mississippi Valley Conservation
Authority, Rideau Valley Conservation and Quinte Conservation Authority be
received and approved.
Carried

#79 Jack Nicolson, Bob Harvey
That the invitation from the KFLA Health Unit to the Clerk to attend a
meeting on pandemic influenza on March 26, 2001 between 9:00 a.m. and 12:00 p.m.
be received and filed.
Carried

#80 Boyce Peters, Elva Price
That the questionnaire from the Ontario Federation of Anglers and Hunters
regarding nuisance bear activity be received and filed.
Carried

#81 Elva Price, Bob Harvey
That the resolution from the Town of Mono re: spreading of biosolids -
abandoned wells be endorsed and the appropriate letters sent.
Carried

#82 Bob Harvey, Elva Price
That the resolution from the Township of Armour re: appointment of Voting
Proxy be received and filed.
Carried

#83 Fran Smith, Faye R. Putnam
That the information provided by the Quinte Conservation Authority re:
Surface and Groundwater Monitoring accompanied by the Environmental Data
Checklist be received and filed.
Carried

#84 Fran Smith, Bob Harvey
That the letter from Ted McMeeking, MPP, Municipal Affairs Critic be
received and filed.
Carried

#85 Elva Price, Bob Harvey
That the Kennebec District Recreation Committee's request to hold a
fireworks display on May 20th be approved.
Carried

#86 Boyce Peters, Faye R. Putnam
That the information from 7 Oaks Tree Care and Urban Forestry Consultants
dated February 12, 2001 be received and filed.
Carried

#87 Bob Harvey, Boyce Peters
That the vacation entitlement bonus after 20 years of service be
established at: the equivalent to one week's vacation either in time off or one
week's salary to be decided by the employee.
Carried

#88 Jack Nicolson, Elva Price
That the accounts payable Batch #742 - 756 in the amount of $236,196.20 be
paid.
Carried
Council Minutes - March 12, 2001


#89 Jack Nicolson, W. P. Snyder
That an application for funding be made for a summer student for the
administration office as well as two swim instructors if the latter two
positions qualify for subsidy.
Carried

#90 Boyce Peters, Elva Price
That the tender process as proposed by the Public Works Department be
approved and the appropriate policy presented to Council for approval.
Carried

#91 Boyce Peters, Fran Smith
That all tenders be opened in public at the time indicated on the tender
form and the compiled results presented to Council for approval at the next
regular meeting of Council.
Carried

#92 Boyce Peters, W. P. Snyder
That the Municipal Forest Fire Management Agreement with the Ministry of
Natural Resources be approved and the Clerk and Mayor authorized to sign same.
Carried

#93 W. P. Snyder, Boyce Peters
That the resolution of the City of Owen Sound re: prisoner transportation
be endorsed and the appropriate letters sent.
Carried

#94 W. P. Snyder, Elva Price
That Council accept, with regret, the letter of resignation from Bev Howes
Irwin effective March 23, 2001 and wish her every success in her future
endeavours.
Carried

#95 Bob Harvey, Boyce Peters
That the Clerk advertise for the position of Departmental Secretary with
interviews to take place on Wednesday, march 28th.
Carried

#96 W. P. Snyder, Faye R. Putnam
That by-law #2001-90, being a by-law to enter into a joint agreement for
the establishment and operation of a 9-1-1 Emergency Response System be read a
first and second time.
Carried

#97 W. P. Snyder, Elva Price
That by-law #2001-90, being a by-law to enter into a joint management
agreement for the establishment and operation of a 9-1-1 Emergency Response
System be read a third and final time and passed.
Carried

#98 Boyce Peters, Elva Price
That by-law #2001-85 be amended to change the interim tax due date from
February 23rd to March 23rd, 2001.
Carried

#99 Faye R. Putnam, Fran Smith
That the reports identified as 9 (a - t) on the agenda be received for
information and filed.
Carried

Council Minutes - March 12, 2001


#100 Fran Smith, Bob Harvey
That the request from Edith St. Pierre to have use of the canteen at the
Oliver Scott Memorial Ball Field in Sharbot Lake for the Frontenac Minor
Softball Association be approved.
Carried

#101 Boyce Peters, W. P. Snyder
That Council proceed In Camera to discuss the security of the property of
the Township or local board.
Carried

#102 Fran Smith, Bob Harvey
That Council arise from the In Camera session with a report.
Carried

#103 Fran Smith, Boyce Peters
That the request from RKY Camp dated February 8, 2001 regarding the small
piece of property owned by the RKY Camp at Eagle Lake Beach be received and the
Township express an interest in the property for $1.00 with legal fees and
registration of the deed paid by the Township.
Carried

#104 Fran Smith, Faye R. Putnam
WHEREAS the property located at Part Lot 17, Concession 7, Kennebec
District as identified by roll number 103901001010225 was offered for sale by
public tender on August 6, 1998 by the Frontenac Management Board acting on
behalf of the former County of Frontenac;
AND WHEREAS a tender was not received;
NOW THEREFORE pursuant to Section 9 (5) of the Municipal Tax Sales Act the
Clerk authorize the solicitor to proceed to vest the property to the
municipality and the appropriate deeds be prepared.
Carried

#105 Boyce Peters, Faye R. Putnam
That a meeting be arranged with Dr. Bell and Dr. Dale for April to discuss
a formal lease agreement for the Medical Centre or other alternatives. That the
following attend the meeting: Jack Nicolson, Bob Harvey, Elva Price, Boyce
Peters and report.
Carried

#106 Bob Harvey, Fran Smith
That the rules of the Procedural By-law be waived and the meeting continue
until 10:45 p.m.
Carried

#107 Elva Price, Boyce Peters
That the meeting adjourn until Tuesday, March 27, 2001 at 8:30 a.m. at the
Municipal Office or the call of the Mayor.
Carried.


The meeting adjourned at 10:40 p.m.




_____________________________________ _____________________________
Mayor Clerk