COUNCIL MINUTES - MAY 23rd, 2000


Council met in regular session Tuesday, May 23, 2000 at 8:30 a.m. at the Municipal Office, Sharbot Lake with all members present except Mike Beattie. Councillor Price left at 9:50 a.m. to attend to a family matter.

Staff members in attendance were Judy Gray, Jim Hegadorn, Ian Trickett, Cathy MacMunn, Heather Fox and Bev Howes Irwin.

Councillor Lloyd Lee declared conflict of interest on Roads Batch #502 as a purchase was made at Ball Outdoor Sales of which he is associated.

Mark Howes and Glenn Stinson attended to present a proposal for an exhibitor's entrance at the back of the display building at the Parham Fair Grounds.

The following correspondence was received and filed: 1) reply from M.O.E. re: funding; 2) Around the Rideau Brochure; 3) Super Build Bulletin; 4) Quinte Conservation Authority announcement of new planner; 5) 9-1-1 Minutes; 6) Olden District Recreation Minutes; 7) Kennebec District Recreation Minutes.

The following resolutions were passed:


#256 Lloyd Lee, Doug Bearance
That the agenda for May 23, 2000 be adopted as amended.
Carried

#257 Doug Bearance, Lloyd Lee
That the minutes of May 8th, 2000 be adopted as circulated.
Carried

Councillor Lloyd Lee declared conflict of interest on motion # 258.

#258 Jack Nicolson, Bob Harvey
That the following vouchers be approved for payment: General Batch #493 - $22,903.88; General Batch #501 - $2,807.77; Fire Batches 497, 498, 499 , 500 - $13,931.74; Roads Batch #494 -$8,299.54; Roads Batch #502 - $35,007.00; Roads Batch # 503 - $12,061.29.
Carried

#259 Bob Harvey, Dick Harwood
That the report from Golder Associates regarding the Arden Waste Disposal Site be received and the following action taken: That Task # 5 in the recommendation dated May 17th, 2000 be completed and a report submitted including an estimate re: construction cost of closure and estimated expansion costs.
Carried

#260 Dick Harwood, Doug Bearance
That the third draft of the Minimum Maintenance Standards for municipal highways from M.T.O. be received and filed.
Carried

#261 Bob Harvey, Doug Bearance
That Council enter into an agreement with the Frontenac Addington Trappers' Council as amended.
Carried

#262 Jack Nicolson, Dick Harwood
That the tender for operation if the canteen at the Parham Fairs Grounds from Cory Thompson in the amount of $200.00 be accepted for the 2000 season.
Carried
Council Minutes - May 23rd, 2000


#263 Doug Bearance, Faye R. Putnam
That John's Sweeping be contracted to sweep the streets at the price of $90.00 per hour.
Carried

#264 Doug Bearance, Faye R. Putnam
That the Public Works Manager inform the contractor for tender # 00-11 and 00-12, grass cutting and garbage collection, that the work is not being performed to the specifications outlined in the job description and that a one week time frame be allowed to correct the deficiencies and if this cannot be rectified Council will re-examine the issue.
Carried

#265 Doug Bearance, Lloyd Lee
That the Parham Agricultural Society be granted permission to install poles for lighting the show ring in front of the grandstand.
Carried

#266 Doug Bearance, Lloyd Lee
That the Parham Agricultural Society be granted permission to hold a fireworks display on Saturday, August 26, 2000 provided the fire department is on stand-by and the fireworks are set off by a licenced operator.
Also that the Parham Agricultural Society have use of the backhoe for the horse draw on August 25, 2000.
Also, that a donation in the same amount as in 1999 be given to the Agricultural Society.
Carried

#267 Dick Harwood, Doug Bearance
That Council accept the resignation of Public Works Manager, Jim Hegadorn, with much regret and wishes him every success in his new position effective June 2, 2000.
Carried

#268 Dick Harwood, Bob Harvey
That the position of Public Works Manager be advertised in the Whig Standard, the Globe and Mail, the Frontenac News and internally, with applications to close on Wednesday, June 7, 2000 at 4:00 p.m. Salary commensurate with experience and that the job description be changed to add the following under Knowledge and Qualifications - Possess a C.E.T. designation or equivalent in work related experience.
Carried

#269 Doug Bearance, Bob Harvey
That the Minor Ball Association be authorized to purchase a new home plate for Parham Ball Field and that the bill be submitted to the Recreation Committee for payment.
Carried

#270 Jack Nicolson, Dick Harwood
That the fence viewers be called as requested by Ivan Sparling and the fees be applied pursuant to By-law #1999-56.
Carried

#271 Jack Nicolson, Bob Harvey
That the request from Lori Vulgamott to place a bench at Mountain Grove Cemetery be approved.
Carried

Council Minutes - May 23rd, 2000


#272 Jack Nicolson, Bob Harvey
That the resolution from the Town of Lakeshore re: low water levels be received and filed.
Carried

#273 Jack Nicolson, Bob Harvey
That the resolution to Endorse from the Town of Lakeshore re: subsidies for agriculture commodities be received and filed.
Carried

#274 Jack Nicolson, Doug Bearance
That the letter from the Ontario Fur Managers be received, acknowledged and filed.
Carried

#275 Doug Bearance, Bob Harvey
That the recommendation from the Relay 2000 Committee to recognize the Seniors honoured by Council in 1998, 1999 and 2000 at the Relay 2000 celebrations on September 2, 2000 be approved.
Carried

#276 Lloyd Lee, Doug Bearance
That staff be instructed to prepare a written policy and procedure for the disposition of surplus equipment to incorporate the decision of Council that all surplus equipment will be offered for sale by public tender, save and except for lands vested to the municipality through the Municipal Tax Sales Act in access of $300.00.
Carried

#277 Doug Bearance, Lloyd Lee
That staff be instructed to draft a policy for filling swimming pools by the Volunteer Fire Department to incorporate the fee schedule and conditions as discussed.
Carried

#278 Lloyd Lee, Bob Harvey
That the Clerk-Administrator be authorized to enter into an agreement with Ontario Works as per the request from a client, at no cost to the Township.
Carried

#279 Doug Bearance, Bob Harvey
That items identified on the agenda as 10 (a - e) and items 1 and 4 on the Supplementary Agenda be received for information and filed.
Carried

#280 Doug Bearance, Faye R. Putnam
That Council proceed in camera to discuss a property issue.
Carried

#281 Faye R. Putnam, Dick Harwood
That Council arise and report from the in camera session.
Carried

#282 Doug Bearance, Bob Harvey
That Council agree to purchase the additional land adjacent to the fire hall at a cost of $500.00.
Carried


Council Minutes - May 23rd, 2000


#283 Doug Bearance, Dick Harwood
That the request from the Arden TOPS group to use the Community Hall free of charge be denied.
Carried

#284 Doug Bearance, Lloyd Lee
That the meeting adjourn until Monday, June 12th at 7:30 p.m. at Mountain Grove or the call of the Mayor.
Carried


The meeting adjourned at 12:00 noon.











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Clerk Mayor