COUNCIL MINUTES - MARCH 28TH, 2000


Council met in regular session, Tuesday, March 28th at 8:30 a.m. in the Council Chambers, Sharbot Lake with all members present except Dick Harwood, Bob Harvey and Doug Bearance.

Staff members in attendance were Cathy MacMunn, Ian Trickett, Jim Hegadorn, Judy Gray, Heather Fox and Bev Howes Irwin.

Councillor Lee advised that he had met with Jim Hegadorn and the Trappers' Association and would be presenting a mutually agreeable document.

Cathy MacMunn, Planning Coordinator, asked whether or not Council wished to be notified of zone change applications prior to any action being taken. Council wants to be notified prior to any action provided the time frame under the Planning Act can be met. Mrs. MacMunn advised of the application for re-zoning of Mike Beattie's residence at which time Councillor Beattie declared conflict of interest and left the room.

It was suggested that a letter be sent to Jim Mills and Mr. Winfrey regarding the property standard issues on their respective properties.

Judy Gray, Treasurer, requested guidance on the type of reports Council needed. The sample payroll report provided was deemed not necessary and any Council member could request a copy of the cheque register. Council agreed that the Voucher Batches and a quarterly Expense-to-Budget Report was all that was necessary.

Jim Hegadorn was instructed to review the report from Golder Associates regarding the Arden Waste Disposal Site and arrange for a Special Meeting of Council if deemed necessary.

Penny Sharman attended from North Frontenac Township to provide information and answer questions regarding "Vote By Mail".

Council agreed to a plaque being presented to Bob Downes at his retirement party on April 8th, 2000 for his dedicated service as Fire Chief of Kennebec District Fire Department.

The information on "Stream Rehabilitation" provided by Connie Broebeck was reviewed and the Clerk was instructed to advise her of Fish Creek and also to contact Doreen Davis for possible access to aboriginal funding.

Council reaffirmed the resolution of the Transition Board passed May 27, 1997 regarding mileage for fire departments only being paid for approved training courses outside the Area.
The following information was received and filed: 1) F.M.B. Minutes of February 16, 2000; 2) Summary of decision made by F.M.B. March 22, 2000; 3) AMO Alert re: Board of Directors' Meeting; 4) Notice of claim from State Farm Insurance re: Winston Thompson; 5) Health Unit report re: Private Sewage Program for 1999; 6) Letter from OPAC re: union negotiations; 7) Central Frontenac Recreation Committee Minutes; 8) Arena Board Minutes 9) Reply from M.T.O. to our request re: financial assistance for consultants fee for Road 38; 10) Article on the 2000 election from Municipal World Magazine.
The following resolutions were passed:

#135 Lloyd Lee, Jack Nicolson
That the agenda be adopted as amended.
Carried

Council Minutes March 28th, 2000


#136 Elva Price, Lloyd Lee
That the minutes of March 13th and 14th, 2000 be adopted as circulated.
Carried

#137 Lloyd Lee, Jack Nicolson
That Kennebec District Fire Department be requested to draw up the plan for the proposed Elm Tree Hall and be presented to the Building Inspector.
Carried

#138 Jack Nicolson, Elva Price
That Ian Trickett be authorized to attend the "Part 3 Classification and Construction" course offered by the Ontario Building Official Association at Mississauga from April 10th to 14th, 2000 and that registration and expenses be paid.
Carried

#139 Lloyd Lee, Jack Nicolson
That the following severance applications be received and reviewed: B-01-00-KE (James and Gertrude Conner), B-02-00-KE (H.M. Dignam Corp.), B-03-00-OS (John & Edith Shanks), B-04-00-OS (John & Edith Shanks), B-05-00-OS (John & Edith Shanks).
Carried

#140 Mike Beattie, Elva Price
That the Treasurer be authorized to research the cost and staff requirements needed to implement a Purchase Order System.
Carried

#141 Mike Beattie, Elva Price
That the following vouchers be approved for payment: General Batch # 456 - $22,125.89; Roads Batch #445 - $36,693.25; General Batch # 448 - $18,404.09; Hinchinbrooke District Fire Batch #451 - $2,582.24; Kennebec District Fire Batch #452 - $3,245.17; Olden District Fire Batch #453 - $3,994.51; Oso District Fire Batch #454 - $2,445.62; Roads Batch #455 - $12,675.40.
Carried

#142 Jack Nicolson, Mike Beattie
That the contracts for Piccadilly Hall; Olden District Community Centre, Olden District Library Building, Rink, Ball Park, Long Lake Beach, Memorial Park and Settlers' Monument as well as grass cutting and garbage removal; Kennebec District Community Centre (excluding grass cutting), the Library and the space occupied by the former municipal office be renewed to March 31, 2001 at the original contract price.
Carried

#143 Jack Nicolson, Elva Price
That the tender for garbage pick-up at Sharbot Lake Beach, Oso Community Hall, Oliver Scott Memorial Park and the Municipal Office be cancelled, and that the duties be added to the job description of the maintenance staff for Oso District as per the report in order to achieve the cost savings.
Carried

#144 Lloyd Lee, Jack Nicolson
That the following action be taken on maintenance contracts:
1. Grass cutting at Elm Tree Hall: be cancelled temporarily.
2. Maintenance and garbage pick-up at Parham Ball Field: be re-tendered with the addition of Eagle Lake Beach and Hampton's Landing.
3. Grass cutting at Henderson Hall: be renewed.

Council Minutes March 28th, 2000


4. Grass cutting at Kennebec Recreation Park, Mill Pond, Kennebec Community Centre and Kennebec Lake Boat Ramp, Big Clear Lake Beach and the Cenotaph: be re-tendered with the addition of Kennebec Lake Beach.
5. Maintenance and garbage pick-up at the Crow Lake Beach: be renewed.
Carried

#145 Jack Nicolson, Mike Beattie
That the Public Works Manager call for quotes for 400 tons of calcium to be used as a dust suppressant.
Carried

#146 Jack Nicolson, Faye R. Putnam
That the Public Works Manager call for tenders for gravel and culverts.
Carried

#147 Jack Nicolson, Faye R. Putnam
That the Terms of Reference for a consultant for Road 38 be received and opened at the meeting and reviewed by staff to prepare a report. Upon receipt of the report the successful bidder will be decided. Those received were OMM Trow, Tottem Sims Hubicki, MacIntosh & Hill, Ainley & Associates and Archibald Peterson.
Carried

#148 Faye R. Putnam, Jack Nicolson
That the Equipment Supply List for 2000 be accepted and that this equipment be used as available when necessary.
Carried

#149 Mike Beattie, Faye R. Putnam
That the Council of the Township of Central Frontenac hereby establish that the 2000 Municipal Election will be conducted using the "Vote by Mail" method.
Carried

#150 Jack Nicolson, Elva Price
That special and public meetings held regarding the Official Plan and Zoning By-law for the Township of Central Frontenac will not be paid at the per meeting rate for Councillors.
Carried

#151 Jack Nicolson, Mike Beattie
That a summer student be hired for the Administrative Office with subsidy of $4.25 per hour through the Summer Career Placements (SCP) Program and that the Clerk and or Mayor or Deputy Mayor sign the necessary application and agreement forms.
Carried

#152 Faye R. Putnam, Mike Beattie
That the Township of Central Frontenac recommend to the Ministry of the Environment not grant EBR Registry Number: 1A00E0427, until a more comprehensive review of the implications has been undertaken, and that the Ministry of the Environment advise the Township of Central Frontenac of any upcoming meetings, consultations, etc., concerning the permit application.
And that the Township of Central Frontenac request an environmental assessment be done on all upstream feeder lakes.
Carried



Council Minutes March 28th, 2000


#153 Mike Beattie, Jack Nicolson
That Council approve in principle, the stopping up, closing and deeding of the road allowance at Lot 14 between Concession 8 and 9, Olden District as requested by P.J. Harris's letter dated March 17, 2000.
Carried

#154 Jack Nicolson, Mike Beattie
That the resolution from the Township of Uxbridge re: Canadian Neutron Facility at Chalk River be received and filed.
Carried

#155 Jack Nicolson, Mike Beattie
That the request from the Sharbot Lake District Snowriders to be classed tax exempt from the municipal portion of the taxes be denied and a letter of explanation be forwarded.
Carried

#156 Lloyd Lee, Mike Beattie
That the information from the Ministry of Citizenship, Culture and Recreation regarding the Cultural Attractions Fund seminar be received and filed.
Carried

#157 Mike Beattie, Elva Price
That the report from the law firm of Cunningham, Swan, Carty, Little & Bonham regarding the conviction of illegal dumping of household garbage at the entrance to the Wilkinson Landfill Site and the collection of the associated fine be received and the fee for prosecution be paid.
Carried

#158 Elva Price, Jack Nicolson
That the parking area, identified as Part 2, on P.I.N. 36233-0216 not be accepted by the municipality as public land.
Carried

#159 Faye R. Putnam, Jack Nicolson
That the items identified on the agenda as 10 (a - i) be received for information and filed.
Carried

#160 Elva Price, Jack Nicolson
That the meeting adjourn until Monday, April 10th, 2000 at 7:30 p.m at Mountain Grove or the call of the Mayor.
Carried


The meeting adjourned at 11:35 a.m.




_____________________________________ _____________________________
Clerk Mayor