COUNCIL MINUTES - JULY 18TH, 2000


Council met in regular session Tuesday, July 18, 2000 at 8:30 a.m. at the
Municipal Office, Sharbot Lake with all members present except Faye Putnam.

Staff members in attendance were Judy Gray, Cathy MacMunn, Ian Trickett, Bill
Nicol, Heather Fox and Bev Howes Irwin.

Deputy Mayor Lloyd Lee declared conflict of interest on Batch # 526, regarding
the invoice payable to Ball Outdoor Sales of which he is associated.

Cindy Cassidy and Bob Sararas of the Eastern Ontario Trails Alliance attended at
the request of Council to address concerns of local snowmobile clubs.
Representatives of the Mountain Grove and Sharbot Lake clubs were also in
attendance.

Wally and Judy Paddick attended to request that the Arden Legion taxes be
forgiven 100%. They were advised that the municipal portion of the taxes for
both the Sharbot Lake and Arden Legions were forgiven 100% and that the FMB and
Education portions would not be forgiven for either Legion.

The Public Works Manager received verbal approval to: develop a Daily Area
Supervisor Report to reflect weather conditions, work force activities, use of
equipment, record of all complaints and corrections, accidents, breakdowns,
injuries; implement a purchase order system; include in the tender for Road
38, from Highway # 7 to just south of the causeway, an alternative price to
recycle aggregate for surface treatment on nearby secondary roads; carry out
minimum repairs to Billy Lane and the Davy Road; do no repairs to the Crow Lake
water pump at the old school building and Council is to be advised as to the
number of complaints.

The following information was received and filed : 1) Animal Control Officer's
Report; 2) Thank you from O.P.P. for Commissioners of Oath Services; 3) AMO
Alert re: Board of Directors meeting; 4) Update re: Connect Ontario Program;
5) Kennebec District Recreation Committee minutes; 6) Copy of reply to Leona
Dombrowsky from M.O.E. re: Kennebec Waste Disposal Site; 7) Information from
Ministry of Agriculture, Food and Rural Affairs re: Interim Control By-law; 8)
Minutes of Relay 2000 meeting - July 12.

The following resolutions were presented and voted on:


#354 Mike Beattie, Bob Harvey
That the agenda of July 18, 2000 be adopted as amended.
Carried

#355 Lloyd Lee, Doug Bearance
That the minutes of June 27th be adopted as circulated.
Carried

#356 Mike Beattie, Elva Price
That the following vouchers be approved for payment: General Batch # 524
- $53,858.88; General Batch #528 - $21,741.75; Roads Batch #526 - $154,655.89;
Roads Batch #530 - $7,297.63; General Batch # 531 - $727,451.08; Roads Batch #
534 - $101,675.57.
Carried

#357 Dick Harwood, Elva Price
That no funds be spent on the construction of Highway 38 until a letter of
assurance is received from either the provincial or federal government that
supplementary funding will be made available to carry out the construction work
as defined in the consultant's report.
Lost
Council Minutes - July 18th, 2000


#358 Jack Nicolson, Bob Harvey
That the Area Foreman title be changed to Area Supervisor in conformity
with the Pay Equity Plan being developed.
Carried

#359 Bob Harvey, Elva Price
That the Public Works Manager proceed to repair the outside pump in Arden
at the Kennebec Community Hall.
Carried

#360 Doug Bearance, Lloyd Lee
That the Public Works Manager be authorized to proceed with the additional
road at the Parham Fair Grounds in the amount of $1,500.00 to be funded from the
Hinchinbrooke District 5% account.
Carried

#361 Bob Harvey, Lloyd Lee
That the Office be closed during the Christmas holiday season from Monday,
December 25th, 2000 to Tuesday, January 2nd, 2001 and that the office staff use
their holidays to cover the non statutory holidays.
Carried

#362 Mike Beattie, Elva Price
That the Mayor and Clerk be authorized to sign the Walmer Forest
Properties Limited Subdivision Amending Agreement.
Carried

#363 Dick Harwood, Elva Price
That the resolution from the Municipality of Chatham-Kent re:
remuneration for fire service responses on provincial highways be approved and
the appropriate letters sent.
Carried

#364 Bob Harvey, Elva Price
That the letter of July 2, 2000 from Ronald E. Warner regarding the noise
level coming from Kennebec Camp be received and a letter forwarded to the camp
requesting compliance with the Noise By-law.
Carried

#365 Dick Harwood, Mike Beattie
That the request from Hugh Cameron to repair the Cairn adjacent to
Piccadilly Hall be denied with a letter of explanation.
Carried

#366 Jack Nicolson, Bob Harvey
That the request from Joe Dupuis Jr. for free garbage tags be denied.
Carried

#367 Doug Bearance, Bob Harvey
That the letter from John Hinchey regarding road name changes be received
and forwarded to the 9-1-1 Committee.
Carried

#368 Doug Bearance, Bob Harvey
That Tender # 00-18 for the supply of a new dual rear wheel, diesel
powered, cab and chassis be awarded to A & B Ford in the amount of $43,826.50
subject to review by the Public Works Manager.
Carried

Council Minutes - July 18th, 2000


#369 Bob Harvey, Doug Bearance
That the request from the 9-1-1 Committee for additional funding in the
amount of $13,763.20 be approved.
Carried

#370 Doug Bearance, Mike Beattie
That AMO's Municipal Action Plan For Water be received and filed.
Carried

#371 Doug Bearance, Mike Beattie
That the Relay 2000 Committee's request for a plaque to be displayed at
the Municipal Office depicting the names of the Seniors honoured each year be
approved.
Carried

#372 Bob Harvey, Elva Price
That a grant of up to $500.00 be provided for the Relay 2000 celebration
to be funded from general miscellaneous.
Carried

#373 Doug Bearance, Bob Harvey
That the request from the Relay 2000 Committee to set up a railroad
display on the foundation of the old station across from the Municipal Office be
approved.
Carried

#374 Mike Beattie, Jack Nicolson
That the original part of the road allowance between Lots 30 and 31,
Concession 5, Kennebec District, described as Part 2 on Plan 13R-15405 be
declared surplus to the needs of the municipality.
Carried

#375 Doug Bearance, Lloyd Lee
That resolution # 2000-241 be rescinded as the question was deemed too
vague by the Ministry of Municipal Affairs and Housing and that the question to
be placed on the ballot be: that the number of elected representatives be
downsized to 5 and a second question that all members of Council be elected at
large.
Carried

#376 Bob Harvey, Dick Harwood
That a Public meeting be held on August 26th at the Library Building,
Mountain Grove from 9:00 a.m. to 12:00 noon to review the Naming and Re-naming
of the Public Highways.
Carried

#377 Elva Price, Bob Harvey
That Council proceed In Camera to discuss the purchase of land with staff
in attendance.
Carried

#378 Jack Nicolson, Lloyd Lee
That Council arise from the In Camera session without a report.
Carried

#379 Lloyd Lee, Jack Nicolson
That the meeting adjourn until Tuesday, August 22, 2000 at Sharbot Lake or
the call of the Mayor.
Carried


Council Minutes - July 18th, 2000


The meeting adjourned at 11:50 a.m.





_____________________________________ _____________________________
Mayor Clerk