COUNCIL MINUTES - JANUARY 10, 2000


Council met in regular session Monday, January 10, 2000 at Mountain Grove at
7:30 p.m. with all members present.

Staff members in attendance were Judy Gray, Heather Fox and Bev Howes Irwin.

Lloyd Lee declared a pecuniary interest on Resolution # 005, in particular batch
# 381 and 382, as these were invoices to be paid from Ball Outdoor Sales.

Mayor MacDonald opened the meeting by wishing everyone a Happy New Millennium
and commented on the fact that 2000 is an Election Year. Mr. MacDonald stated
some of his objectives were to complete the budget process earlier, hopefully
have 9-1-1 in place by year end, have problem areas of Road 38 corrected and
asked members of Council to summarize their objectives and visions for the year.

Councillor Bearance - Top priority is roads
Councillor Harwood - Willing to give tentative approval to budget but requests
more breakdown of the figures for wages and other costs associated with
construction projects.
Councillor Beattie - Agrees that roads are the most important and that Road 38
has to be a priority.
Councillor Nicolson - Wants to see a 5 Year Plan for roads implemented.
Councillor Putnam - Wants to see a 5 Year Plan implemented.
Councillor Harvey - Road 38 is a priority but concerned about funding, Trans
Canada Trail Celebration, and a hope for more unity type meetings and
consideration of each others' concerns and the needs of all.
Councillor Price - Roads are the biggest priority and to prioritize sections of
Road 38 for repair.
Councillor Lee - Agrees with everything previously stated and had nothing to
add.

Councillor Harwood reported that he and Bob Downes would be attending a meeting
with Kennebec District Firefighters to solicit input regarding the future of the
Elm Tree Hall and Fire Storage Shed.

Councillor Price reported that the Olden District Recreation Committee was not
in favour of the lights removed from the Mountain Grove Ball Field being
purchased for $100.00 and installed at the tennis court at the Sharbot Lake
Public School.

The letter from Oso District Fire Department Deputy Chief Joe Sproule requesting
Council to reconsider the policy established regarding volunteer fire fighters
on two (2) departments was received and will be decided on at the next meeting.

Councillor Price agreed to answer the Questionnaire provided by the Ministry of
Agriculture, Food and Rural Affairs and report back to Council.

Councillor Lee agreed to investigate further information on the Electrical
Safety Authority for the next meeting.

Councillor Nicolson reported that Kennebec District Fire Department purchased a
1976 GMC fire truck from the Township of Glanbrook in the amount of $1,751.00.

The following information was received and filed: 1) Animal Control Officer's
Report; 2) Fire Fighters 1999 payout; 3) FMB minutes, November 17, 1999; 4)
Oso District Fire Department Year End Report; 5) Trans Canada Trail Relay 2000
information; 6) Letter from John and Fran Schneider; 7) Notice of Joint
Council Meeting January 26, 2000; 8) OPAC Newsletter; 9) Olden District
Recreation Committee minutes; 10) Library Stats; 11) Eastern Ontario Trails
Alliance information; 12) Arena Board minutes - November 17/99; 13)
Planner's response to Gary Merriam and Peter Wadham; 14) Assessment complaint
fee increase; 15) Y2K Committee minutes.

Council Minutes January 10th, 2000


The following resolutions were passed:

#1 Elva Price, Lloyd Lee
That the agenda be adopted as presented.
Carried

#2 Lloyd Lee, Elva Price
That the minutes of December 13, 1999 be adopted as circulated.
Carried

#3 Elva Price, Lloyd Lee
That Council advertise in the Frontenac News and the Whig Standard for the
position of 'Area Foreman'. Applications to be received by January 24th, 2000
at 12:00 noon. The following members of Council to be appointed to the
interview panel along with the Public Works Manager and the Clerk-Administrator:
Bill MacDonald, Bob Harvey and Elva Price.
Carried

#4 Mike Beattie, Bob Harvey
That the Area Foreman's Job Description be changed to add that the
supervision of the Waste Disposal Sites will fall under the Area Foreman's
jurisdiction.
Carried

Deputy Mayor Lloyd Lee declared conflict of interest on Batch # 381 and 382 of
Motion # 5.

#5 Mike Beattie, Bob Harvey
That the following invoice be approved for payment: General Batch #386 -
$1,200.00; General Batch #389 - $11,275.69; Roads Batch #387 - $23,672.88;
General Batch #384 - $40,431.16; Roads #381 - $13,909.70; Roads Batch #382 -
$27,756.30; Oso District Fire Department Batch #377 - $4,477.14; Hinchinbrooke
District Fire Department Batch #378 - $1,803.54; Olden District Fire Department
Batch #379 - $899.23; Kennebec District Fire Department Batch #380 - $399.37;
General Batch #375 - $642,905.94; Roads Batch #374 - $8,205.41; General Batch
#370 - $10,589.67.
Carried

#6 Faye R. Putnam, Dick Harwood
That the additional invoice from the audit firm of Secker and Ross in the
amount of $13,500. plus G.S.T. be paid.
Carried

#7 Doug Bearance, Dick Harwood
That the job description for the part time Fire Coordinator's position be
adopted as amended.
Carried

#8 Mike Beattie, Dick Harwood
That the following Conservation Authority appointments be made for 2000.
Quinte Conservation Authority - Jack Nicolson
Rideau Valley Conservation Authority - Doug Bearance
Mississippi Valley Conservation Authority - Lloyd Lee
Carried

#9 Dick Harwood, Elva Price
Pursuant to Section 443 of the Municipal Act, RSO 1990, c.M.45 the
assessment be reduced by $5,500. on roll number 1039 060 020 14720 0000, Phillip
and Susan Cooke to a clerical error.
Carried
Council Minutes January 10th, 2000


#10 Faye R. Putnam, Jack Nicolson
Pursuant to Section 442 of the Municipal Act, R.S.O. 1990, c.M.45 the
assessment be reduced by $17,000. on roll number 1039 080 020 0270000, Frederick
Schnaufer, John Gibson due to a clerical error.
Carried

#11 Dick Harwood, Lloyd Lee
That the following be authorized to attend the combined Good Roads and
ROMA Conference February 20 - 23, 2000 at the rate established by resolution
#025 - 1998: Doug Bearance, Jack Nicolson, Mike Beattie and Bob Harvey.
Carried

#12 Faye R. Putnam, Doug Bearance
That Councillor Harwood be authorized to attend the Conference Board of
Canada, Tourism Innovation 2000 Conference April 11th and 12th at the rate
established by resolution #025-1998.
Carried

#13 Faye R. Putnam, Doug Bearance
That the information on "Communities in Bloom' be received and filed.
Carried

#14 Doug Bearance, Dick Harwood
That the notice of the Information Centre for the Mazinaw-Lanark Forest
Management Unit 2001-2021 Forest Management Plan be received and the following
be authorized to attend on behalf of Council: Bill MacDonald with Lloyd Lee as
an alternate. Bob Harvey has chosen to attend also.
Carried

#15 Jack Nicolson, Doug Bearance
That the resolution from the Township of Grey regarding closing of the
OMAFRA field offices be endorsed and the appropriate letters sent.
Carried

#16 Jack Nicolson, Doug Bearance
That the letter from Vikki Newlove regarding the Christmas Party be
received, acknowledged and filed.
Carried

#17 Jack Nicolson, Faye R. Putnam
That the Quinte Conservation Authority levy in the amount of $6,176. be
received and accepted.
Carried

#18 Jack Nicolson, Doug Bearance
That the Property Standards By-law Enforcement Officer be requested to
investigate and issue an order for the property located at Part Lot 14,
Concession 2, Oso District as identified by property roll number 1039 090 010
269 00.
Carried

#19 Faye R. Putnam, Jack Nicolson
That the information identified on the agenda as Section 10 (a) to (n) be
received and filed.
Carried

#20 Faye R. Putnam, Jack Nicolson
That the meeting adjourn until Tuesday 25th, 2000 at 8:30 a.m. at Sharbot
Lake.
Carried

Council Minutes January 10th, 2000


The meeting adjourned at 9:50 p.m.












_____________________________________ _____________________________
Clerk Mayor