COUNCIL MINUTES - DECEMBER 11, 2000


The first regular meeting of the new Council was held on Monday, December 11,
2000 at 7:00 p.m. at the Municipal Office, Sharbot Lake with all members present
except Faye Putnam who was absent with cause.

Staff members in attendance were Judy Gray, Bill Nicol, Bev Howes Irwin and
Heather Fox.

The following correspondence was received for information and filed: 1) Fire
Chief Meeting Minutes; 2) F.M.B. summary; 3) Sample of Memorandum of
Understanding re: Eastern Ontario Alliance; 4) Quinte Conservation Authority
received formula; 5) Health Unit Status of Drinking Water report; 6) Use of
liquor as a raffle prize; 7) Around the Rideau Brochure; 8) Solicitor
Information package for Orientation Binder; 9) Minutes of C.P. Steering
Committee.

The following resolutions were presented:


#556 Jack Nicolson, Bob Harvey
That the agenda be adopted as amended.
Carried

#557 Bob Harvey, Jack Nicolson
That the minutes of November 20th and December 4th be adopted as
circulated.
Carried

#558 Jack Nicolson, Boyce Peters
That the By-law Enforcement Officer be requested to inspect the property
at Lot 16, Con 4, Oso District and take the appropriate action to have the
wrecked and abandoned vehicles removed from the property.
Carried

#559 W.P. Snyder, Bob Harvey
That the recommendation from the Planning Department to conduct a site
visit for the proposed severance application for the Township of Bathurst
Burgess Sherbrooke to determine if the Township of Central Frontenac has
concerns be approved and the site visit be conducted by staff.
Carried

#560 W.P. Snyder, Jack Nicolson
That the Policy and Procedure for Severance and Minor Variance application
be amended to state that applications will not be processed between December 1st
and April 15th.
Carried

#561 Elva Price, Bob Harvey
That Severance Applications and Minor Variance Applications, previously
dealt with by a Committee of Adjustment now be dealt with by Council as a whole
and that the appropriate By-law be prepared. The Policy and Procedures also be
amended to reflect this change.
Carried

#562 Marsden Kirk, W.P. Snyder
That the following vouchers be approved for payment: General Batch #674 -
$6,599.57; General Batch #678 - $16,366.36; General Batch #682 - $76,807.41;
Roads Batch #679 - $18,546.73; Kennebec District Fire Department Batch #676 -
$2,628.30. Total $120,948.37.
Carried


Council Minutes - December 11, 2000


#563 W.P. Snyder, Marsden Kirk
That Council proceed In Camera to discuss the receiving or advice that is
subject to solicitor-client privilege, including communications necessary for
that purpose.
Carried

#564 Bob Harvey, Elva Price
That Council arise from the In Camera session with a report.
Carried

#565 Jack Nicolson, W.P. Snyder
That the Treasurer be authorized to proceed with demolition of the
building on tax sale property file # 001-98 and that a quit claim deed be issued
as recommended by the Township lawyer.
Carried

#566 Frances Smith, Elva Price
That the request from the Kennebec District Recreation Committee to set
aside funds of $6,100. for capital expense for 2001 be approved.
Carried

#567 Elva Price, Frances Smith
That OPAC be requested to make a presentation to Council and Public.
Dates and place to be arranged by staff.
Carried

#568 Boyce Peters, Elva Price
Pursuant to Section 442 and 443 of the Municipal Act the following
adjustments be made:
Roll # 103901003000017150000, David Mott and Barbara Dahlman, effective
date of Omit, June 1, 2000.
Roll # 1039040050035300000, Leo and Johanna Vanderham, assessed on wrong
roll numbers, should be 04005003526.
Roll # 1039060010142000000, Erma Hawley, assessment reduction of $6,000.
as farm house destroyed by fire.
Roll # 1039080010096000000, Community Living, North Frontenac, property
exempt.
Carried

#569 Frances Smith, Marsden Kirk
That any surplus at year end be set up as a reserve.
Carried

#570 Boyce Peters, Elva Price
That the insurance quotes be received and both, Jardine and Cowan be
invited to attend the next meeting for clarification.
Carried

#571 W.P. Snyder, Marsden Kirk
That Jardine OME be requested to extend coverage to January 31st.
Carried

#572 Bob Harvey, Marsden Kirk
WHEREAS section 79(2)(a) of the Municipal Act, R.S.O. 1990, c.M. 45
authorizes the Council of a local municipality having a population of less than
5,000 to provide that cheques issued by the Treasurer may be signed by the
Treasurer only;
AND WHEREAS this authority has been in existence;

Council Minutes - December 11, 2000


NOW THEREFORE the Corporation of the Township of Central Frontenac hereby
authorizes that cheques issued by the Treasurer may be signed by the Treasurer
only and further that Cathy MacMunn, Deputy Clerk-Treasurer be designated as
alternate signing authority with the Mayor or Clerk-Administrator in the absence
of the Treasurer, Judy Gray.
Carried

#573 Marsden Kirk, Frances Smith
That the surplus equipment identified by Tender #00-31 be awarded to the
highest bidder, save and except for items # 56, 77, 79, 80, 81 being within the
right of the Township not to award same.
Carried

#574 Bob Harvey, Marsden Kirk
That the report of the Public Works Manager dated December 7, 2000
regarding the access to the Wilkinson Waste Disposal Site be received and
accepted.
Carried

#575 Bob Harvey, Elva Price
That the Public Works Manager proceed to purchase signs for posting at the
sites to impose penalties for misuse at the Wilkinson Waste Disposal Site.
Carried

#576 Elva Price, Boyce Peters
That the Public Works Manager proceed to purchase 2 bins for recycling
glass in the amount of $7,918.00 including G.S.T. from Anthomac to be used at
the Arden and Mountain Grove Waste Disposal Sites.
Carried

#577 Frances Smith, Marsden Kirk
That the Public Works Manager's Report dated December 7, 2000 regarding
the work completed on the Wilkinson Road and Kirk Kove Road be received.
Carried

#578 Jack Nicolson, Bob Harvey
That Council agree to the sale of the baler purchased by the Waste
Management Committee and that the account be closed and the monies dispersed to
the member municipalities proportionally.
Carried

#579 Frances Smith, Boyce Peters
That the request from Ed Quinn to purchase sand from the District 1 sand
stock pile to honour the tender awarded to him to plow and sand certain roads
within the Township be approved at a rate of $10.00 per cubic yard.
Carried

#580 Frances Smith, Marsden Kirk
That the Design Work Plan for Road #38 from Archibald Peterson dated
November 22, 2000 be received and the following action taken: that Task 1 be
completed as soon as possible and submitted to Council for approval; work to
proceed if within budget for 2001.
Carried

#581 Marsden Kirk, Frances Smith
That the quotes for steel 4' X 6' 'Welcome to Central Frontenac' signs
including the logo and web site address be received and ordered from B.M.R.
Manufacturing at $195.00 each and that 3 signs be ordered.
Carried

Council Minutes - December 11, 2000


#582 Elva Price, Bob Harvey
That the request of the Land O' Lakes Yearbook Committee for a donation be
approved in the amount of $50.00.
Carried

#583 Elva Price, Boyce Peters
That the invitation from Leona Dombrowsky to an Open House be received and
filed.
Carried

#584 W.P. Snyder, Marsden Kirk
That the information on the Councillor Training session in Kingston on
January 27th be received and filed.
Carried

#585 W.P. Snyder, Jack Nicolson
That the resolution from the County of Prince Edward re: Nutrient
Management Plans be endorsed and the appropriate letters sent.
Carried

#586 W.P. Snyder, Jack Nicolson
That the following policy be adopted for Conference expenditures:
Councillors $1,000 including registration
Staff $500 plus registration
That each Councillor be allowed to attend 1 conference per year.
Carried

#587 Bob Harvey, W.P. Snyder
That the Public Works Manager be authorized to attend the ROMA/OGRA
Conference and that the following Councillors also be registered: Bill
MacDonald, Bob Harvey, Jack Nicolson, Boyce Peters, Bill Snyder and Frances
Smith.
Carried

#588 Jack Nicolson, Marsden Kirk
That the request from the KFLA Community Care Access Centre to address
issues for the development of their service plan and budget for the 2001/2002
year be received and filed.
Carried

#589 W.P. Snyder, Bob Harvey
That Council adopt the following policy for meal allowance of $10.00
maximum per day for staff or volunteers attending approved training sessions -
receipts to be provided.
Carried

#590 Bob Harvey, W.P. Snyder
That the request from Earl Badour to trap the K & P right of way from
Sharbot Lake to Clarendon be approved.
Carried

#591 Bob Harvey, W.P. Snyder
That the rules of the Procedural By-law be waived and the meeting be
extended to 10:45 p.m.
Carried

#592 W.P. Snyder, Marsden Kirk
That the following committee appointments be made for the Year 2001:
Napanee Region Conservation Authority Jack Nicolson
Council Minutes - December 11, 2000


Rideau Valley Conservation Authority Boyce Peters
Mississippi Valley Conservation Authority Bob Harvey
North Frontenac Arena Board Faye Putnam, Bill Snyder
9-1-1 Faye Putnam, Jack Nicolson, Marsden Kirk, Lloyd Lee (Volunteer)
C.P.R. Trail Steering Committee Bob Harvey
Economic Development Committee Marsden Kirk
Central Frontenac Recreation Committee Boyce Peters, Elva Price
Kennebec District Recreation Committee Jack Nicolson
Hinchinbrooke District Recreation Committee Boyce Peters
Olden District Recreation Committee Elva Price
Oso District Recreation Committee Frances Smith
Land O' Lakes Tourist Association Bob Harvey
Committee of Adjustment Council of a whole

Carried

#593 Marsden Kirk, Frances Smith
That the resolution from Port Colborne re: Remembrance Day as a Statutory
Holiday be received and filed.
Carried

#594 Marsden Kirk, Elva Price
That the invitation from the Eastern Ontario Trails Alliance to attend the
official ribbon cutting for the Trillium Trail Network on December 21st at 1:00
p.m. be received and filed.
Carried

#595 Boyce Peters, W.P. Snyder
That the letter from C. Rahn re: Henderson/Harlowe Road be received and
filed.
Carried

#596 Marsden Kirk, Frances Smith
That the information identified on the agenda as 10 (a) to (I) be received
for information and filed.
Carried

#597 Bob Harvey, Elva Price
That Council approve the additional expenditure from reserves for the re-
installation of hydro service to the Elm Tree Hall as outlined in the report
from the Director of Fire and Emergency Services received on December 8, 2000.
Carried

#598 Frances Smith, Marsden Kirk
That Council continue the policy of a Christmas Bonus for full-time staff
and for the year 2000 it will be a turkey at 20 lbs.
Carried

#599 Elva Price, Frances Smith
That the meeting adjourn until January 8, 2001 at Mountain Grove at 7:00
p.m.
Carried


The meeting adjourned at 10:45 p.m.

_____________________________________ _____________________________
Mayor Clerk