COUNCIL MEETING - OCTOBER 12TH, 1999


Council met on Tuesday, October 12th, 1999 at 4:00 p.m. at the Community Hall, Mountain Grove with all members present except Mike Beattie. Councillor Faye Putnam arrived at 7:25 p.m.

Staff members in attendance were Judy Gray, Heather Fox, Jim Hegadorn and Bev Howes Irwin.

There was no disclosure of Pecuniary Interest on any items on the agenda.

Martin Secker, the Municipal Auditor, attended to present the Financial Information Return and answer any questions regarding same.

Lunch was served by the Mountain Grove U.C.W.

Marcel Giroux attended to discuss the details of the agreement regarding the portable unit at Hinchinbrooke Public School which houses the Public Library. The municipality's responsibilities will be the wheelchair ramp and rail, new locks and adequate keys, maintenance materials and liability insurance. John Clements of the Limestone District School Board will prepare the Memorandum of Intent.

Jack Fox and Mark MacDonald attended from the Limestone District School Board to discuss the possibility of sharing facilities. Integrating library systems has the potential to create problems with the unions involved. They were requested to investigate busing to enable children south of Parham to attend Sharbot Lake High School if they wish.

Frances Parks attended to request Council to waive the rental fee for church services at the Arden Community Hall on September 10th, 11th and 12th.

Barry Bailey and Wayne Harris attended to discuss the clean up of the track bed by Ledcor and to enter into an agreement regarding use of the Havelock to Glen Tay Trail once the municipality owns it.

Kim Kirkham and Laura Clarke attended to request a letter of support for their building from Council. It will be a Multi Cultural Recreation and Healing Centre to be built in Sharbot Lake.

It was decided to discuss the downsizing of Council Committees in January when Committee Members are appointed for the year.
Council minutes October 12th, 1999


It was decided to advertise to determine if anyone in the municipality is interested in participating Relay 2000 at a cost of $12.00 per participant.

It was decided that there would be no exception to By-law # 1998-23 and that free tags would not be issued to churches.

Councillor Harwood discussed Council Unity and it was decided to complete the discussion on October 20th, 1999 at 7:00 p.m. at the Library Building, Mountain Grove.

Councillor Lloyd Lee volunteered to complete the questionnaire from Rivercare 2000.

The correspondence received from the Lands & Water Citizens' Group is to be addressed by Glenn Tunnock, Planning Consultant.

The Clerk was instructed to request the District 1 Foreman to enclose the opening at the rear of the mobile unit located adjacent to the Post Office in Parham to ensure entry is denied to unauthorized persons for safety reasons.

The following information was received and filed: 1) Animal Control Officer's Report; 2) Committee of Adjustment minutes; 3) Outstanding Taxes Report; 4) School Board Distribution; 5) Y2K Committee minutes; 6) Letter from Peterborough County / City Waste Management Steering Committee; 7) Letter from Algonquin Conservation Committee regarding open policy at the dump twice a year; 8) Information from Ontario Property Assessment Corporation; 9) Letter from Dr. Bell to the Sharbot Lake Legion; 10) Sharbot Lake High School minutes; 11) Arena Board minutes; 12) Information regarding Electoral Systems; 13) Around the Rideau Information.

The following resolutions were passed:

#416 Lloyd Lee, Elva Price
That the agenda be adopted as presented.
Carried

#417 Bob Harvey, Elva Price
That the minutes of September 28, 1999 be adopted as circulated.
Carried

#418 Jack Nicolson, Bob Harvey
That the Financial Information Return and the Consolidated Financial Report, as presented by the Municipal Auditor, Martin Secker, be accepted.
Carried

#419 Lloyd Lee, Bob Harvey
That the Township of Central Frontenac request the Arena Board to review representation on that Board as a result of amalgamation and suggest that it is not deemed necessary for the Township of Central Frontenac to send three representatives.
Carried

#420 Jack Nicolson, Doug Bearance
That the tender of Tarasick Cabinets for $2,975. plus G.S.T. for renovations to the office be accepted.
Carried

#421 Lloyd Lee, Dick Harwood
That Council endorse the resolution from the Village of Merrickville-Wolford re: reinstating the Ontario Regulation No. 797 grant for Recreation purposes.
Carried

Council minutes October 12th, 1999


#422 Doug Bearance, Jack Nicolson
That Council endorse the resolution from the Township of Terrance Bay re: commercial education tax rates.
Lost

#423 Elva Price, Lloyd Lee
That Doug Bearance and Jack Nicolson attend the breakfast session on October 21, 1999 sponsored by Cunningham, Swan, Carty, Little and Bonham and that mileage only be paid.
Carried

#424 Jack Nicolson, Faye R. Putnam
That tenders be prepared for the demolition of the Elm Tree Hall and clean up of the site with the proviso that the adjoining Fire Hall be repaired by volunteers.
Carried

#425 Elva Price, Lloyd Lee
That resolution #411-99 be amended to change the date of the Christmas Party from December 4th to 11th at the Community Hall, Arden.
Carried

#426 Jack Nicolson, Faye R. Putnam
That the rental fees be waived for the church services held by Frances Parks at Arden Community Hall on the following dates: September 10th, 11th and 12th, 1999.
Carried

#427 Faye R. Putnam, Doug Bearance
That Council support in principle the proposal for a Multi-Cultural Recreation and Healing Centre by Laura Clarke and Kim Kirkham and that municipal tax dollars are not requested.
Carried

#428 Jack Nicolson, Faye R. Putnam
That the Township of Central Frontenac contract with ADP Canada for payroll services to be implemented and operational January 1, 2000.
Carried

#429 Lloyd Lee, Doug Bearance
That the following vouchers be approved for payment: General Batch #324 - $358,096.84; General Batch #321 - $294,896.41; Roads Batch #320 - $91,442.26; General Batch #318 - $8,143.42.
Carried

#430 Bob Harvey, Dick Harwood
That Brian Sutton be contracted to provide in-house computer training to Administrative Staff at a cost not to exceed $1,200.00.
Carried

#431 Doug Bearance, Bob Harvey
That the Township place an ad in the Sharbot Lake High School 1999-2000 Year Book at a cost of $50.00.
Carried

#432 Elva Price, Lloyd Lee
That Cathy MacMunn be authorized to register for the "Primer on Planning" course offered by the Ontario Association of Committees of Adjustment and Consent Authorities at a cost of $294.25.
Carried
Council minutes October 12th, 1999


#433 Jack Nicolson, Doug Bearance
That the Clerk engage a trainer for first aid and CPR training for staff as required.
Carried

#434 Jack Nicolson, Faye R. Putnam
That Tender #99-22 for snow plowing and spreading with tandem truck be awarded as follows:
Item # 1 - Gray Brothers Construction in the amount of $59.89/hour.
Item # 2 - Gemmill Sand & Gravel in the amount of $67.00/hour.
Subject to verification.
Carried

#435 Jack Nicolson, Doug Bearance
That Tender #99-23 for snow plowing and sanding various side roads be awarded as follows:

ROADS KM CONTRACTOR SNOWPLOWING SANDING SNOWPLOWING
ONLY ONLY & SANDING

McPherson Road 2.0 Dennis Scott 30.00 20.00 45.00
(part)
Henderson Church Matson 30.00 25.00 35.00
Black's Road 1.0 Dennis Scott 50.00 35.00 80.00
Garrison Road 0.5 Matson 30.00 18.00 40.00
Gendron Road 0.7 Matson 40.00 24.00 56.00
Wedlock Road 0.9 Matson 30.00 30.00 45.00
Parks Road 0.7 Matson 40.00 24.00 56.00
Boomhauer Road 1.5 Matson 30.00 30.00 45.00
Cranberry Lake Road 4.1 Matson 75.00 85.00 115.00
(A. Peterson's to
Tamworth Road)
Hamilton Road 0.4 Matson 35.00 30.00 45.00
Thompson Road 0.2 Dennis Scott 25.00 15.00 35.00
Newlove Road 0.1 Matson 12.00 10.00 15.00
Arden Dump Matson 30.00 20.00 40.00
Southam Road 0.9 Matson 30.00 30.00 45.00
Tom Hughes Road 1.2 Matson 35.00 28.00 45.00
Gardiner Road 0.8 Matson 45.00 25.00 65.00
Whan's Road 1.4 Matson 20.00 15.00 30.00
Minor Knight Road 0.3 Matson 20.00 12.00 30.00
Scott Road 7.6 Dennis Scott 90.00 45.00 130.00
Bordenwood Road 0.5 Dennis Scott 30.00 15.00 40.00
(part starting 3.9
km. south, southerly
for 0.5 km)
Dawson Road 0.6 Matson 35.00 20.00 40.00
Drew Road 2.9 Matson 60.00 50.00 90.00
Hawley Road 0.1 Matson 20.00 15.00 30.00
Kellar Road 0.3 Matson 25.00 20.00 35.00
(Mt. View)
MacCrimmon Road 0.7 Matson 40.00 25.00 50.00
Burney's Point Road 2.9 Dennis Scott 68.00 40.00 100.00
MaKay Road 0.6 Dennis Scott 35.00 20.00 50.00
Harold Burke Road 1.0 Dennis Scott 35.00 20.00 50.00
Wilmac Road 0.6 Dennis Scott 25.00 15.00 35.00
Scott Road 0.8 Matson 40.00 25.00 50.00
Ken Kellar Road 0.1 Matson 20.00 15.00 30.00
R. Whan Road 0.2 Matson 20.00 15.00 30.00
Hearn's Road 0.2 Matson 20.00 15.00 30.00
Church Matson 15.00 10.00 25.00
Olden Community Matson 20.00 15.00 30.00
Hall
Library Matson 15.00 10.00 25.00


#436 Lloyd Lee, Bob Harvey
That the tender #99-25 to supply and deliver a new cab and chassis truck be awarded to Hinton Pontiac Buick in the amount of $34,022.75 subject to verification.
Carried

#437 Elva Price, Dick Harwood
That The Township of Central Frontenac endorse the resolution of the Municipality of Chatham-Kent.
Lost

Council minutes October 12th, 1999


#438 Jack Nicolson, Faye R. Putnam
That The Township of Central Frontenac endorse the resolution from The Township of Baldwin.
Carried

#439 Dick Harwood, Bob Harvey
That S. Dignam be compensated $200.00 for the loss of a lamb to wolves and the Livestock Valuer fee of $25.00 be paid.
Carried

#440 Doug Bearance, Lloyd Lee
That the Township of Central Frontenac declare the month of October as "Community Living Month".
Carried

#441 Jack Nicolson, Faye R. Putnam
That Council go In Camera to discuss a Personnel Issue.
Carried

#442 Faye R. Putnam, Doug Bearance
That Council arise from In Camera with no report.
Carried

#443 Doug Bearance, Jack Nicolson
That the meeting adjourn until October 26th, 1999 at 8:30 a.m. at Mountain Grove or at the call of the Mayor.
Carried





_____________________________________ ______________________________
Clerk Mayor