COUNCIL MINUTES - DECEMBER 13TH, 1999


Council met in regular session, Monday, December 13, 1999 at Mountain Grove at
7:30 p.m. with all members present.

Staff members in attendance were Judy Gray, Cathy MacMunn, Jim Hegadorn, Heather
Fox and Bev Howes Irwin.

There was no disclosure of Pecuniary Interest on any item on the agenda.

Brent Barnes of Ainley and Associates attended to present his recommendation of
Roles and Responsibilities for the F.M.B. to receive the delegation of
Subdivision Approval Authority from the Province.

Fire Chief Mel Conboy attended to discuss resolution # 510 regarding the policy
established for volunteering on two (2) separate volunteer fire departments.
His issue concerned a fire fighter who had served for 20 years who acted in the
capacity of training officer and requested either a grandfather clause or re-
wording of the resolution. Council decided to defer any re-consideration of the
resolution until a decision had been reached to hire a Fire Co-ordinator.

Discussion took place regarding the Elm Tree Hall and Fire Hall. It was
suggested that Chief Bob Downes and the Kennebec District Fire Department be
requested to prepare specifications for a 'Fire Truck Storage Shed' and present
them to the Building Inspector to ensure all code requirements are met.
Councillor Harwood volunteered to sit on a committee with the Chief to prepare
the specifications.

The Public Works Manager advised that Ken Shepherd had requested permission to
bid on the Plowing and Sanding on the Shepherd Road and the Davy Road since he
had missed the tender notice in the Frontenac News. It was decided that since
Mr. Shepherd's equipment could not meet the tender criteria, this request would
be denied.

It was decided to start budget deliberations in February and also a salary
review at that time.

Councillor Price was requested to ask the Olden District Recreation Committee if
they would be agreeable to the suggestion in Richard Struthers' letter of
installing some of the excess field lights from Mountain Grove at the tennis
court in Sharbot Lake.

It was agreed that Council would provide coffee and cake for the formal signing
of the Memorandum of Agreement between the Limestone District School Board, the
Kingston Frontenac Public Library Board and the Township for the new library
facility located at Hinchinbrooke Public School.

The following information was received and filed: 1) New release from Ministry
of Municipal Affairs and Housing re: smaller, better local government; 2)
Letter from North Frontenac Arena agreeing to reduce the number of Arena Board
members to two (2); 3) Health Unit Activity Report; 4) Kennebec District
Recreation Committee Minutes; 5) Minutes of Pine Meadow Nursing Home meeting;
6) Response from Elizabeth Witmer re: Sharbot Lake Nursing Home; 7) Copy of
the Minutes of Settlement for the Peace Bond between Paul Williams and Marianne
Lewlove; 8) Olden District Recreation Committee Minutes of November 10, 1999.


The following resolutions were passed:

#521 Elva Price, Bob Harvey
That the agenda be adopted as amended.
Carried


Council minutes December 13th, 1999


#522 Elva Price, Mike Beattie
That the minutes of November 23, 1999 be adopted as circulated.
Carried

#523 Elva Price, Mike Beattie
That Council approve the extra costs associated with drilling the
monitoring wells at the Arden Waste Disposal Site at $1,158.00 plus tax.
Carried

#524 Bob Harvey, Mike Beattie
That Council approve the wiring work to be completed at the Arden
Community Hall at a cost of $1,000. By Jackson Electric.
Carried

#525 Dick Harwood, Doug Bearance
That the following software be purchased from the Restructuring Fund:
AutoCad 2000 Map R4 on CD-ROM including subscription and taxes at a cost of
$4,984.10 and CivicCentre PAM on CD-ROM including subscription and taxes at a
cost of $5,668.35.
Carried

#526 Dick Harwood, Doug Bearance
That Dennis Scott's tender be changed to snowplowing only $50.00, sanding
only $30.00 or $75.00 for snowplowing and sanding on the McPherson Road due to
bidding on the wrong road in the original tender.
Carried

#527 Dick Harwood, Mike Beattie
That since an agreement was signed between the former Township of Olden
and John Schneider on August 26, 1991 and that fence and gate were given in lieu
of land, that Mr. Schneider request for a survey be denied.
Carried

#528 Elva Price and Bob Harvey
That Council receive and approve the Roles and Responsibilities for the
Frontenac Management Board Subdivision Approval Authority as presented by Brent
Barnes of Ainley and Associates and that FMB look at further downloading of
authority to the local municipality.
Carried

#529 Jack Nicolson, Bob Harvey
That a letter be written to North Frontenac Township to reach a formal
agreement regarding the use of the Rescue Unit and requesting financial support.
Carried

#530 Faye R. Putnam, Lloyd Lee
That the Treasurer be authorized to transfer an amount of $6,150.00 from
Central Frontenac Parks Rescue Account to the Township of Central Frontenac
General Operating Account.
Carried

#531 Doug Bearance, Dick Harwood
That the Treasurer submit any accounts from the list dated December 8th,
1999 to Realtax, after ensuring that there is no known reason to hold a property
back from the Tax Sale registration process.
Carried



Council minutes December 13th, 1999


#532 Dick Harwood, Doug Bearance
That Business Taxes be written off for any account that is no longer in
business.
Carried

#533 Bob Harvey, Dick Harwood
That the following vouchers be approved for payment: Oso District Fire
Department Batch #358 - $4,338.52; Hinchinbrooke District Fire Department Batch
#353 - $2,823.11; Kennebec District Fire Department Batch #356 - $2,414.37;
Olden District Fire Department Batch #357 - $2,819.16; Roads Batch # 359 -
$90,450.95; General Batch #362 - $18,732.42; Roads Batch #363 - $44,470.73;
General Batch #366 - $2,602.22; General Batch #368 - $130,182.42.
Carried

#534 Mike Beattie, Bob Harvey
That the invoice submitted by the Oso District Fire Department for
inspections be paid in the amount of $517.50.
Lost

#535 Jack Nicolson, Mike Beattie
That 2 office workstations be purchased from "The Office" in the amount of
$1,978.00 including taxes, delivery and installation, to be paid from the
Restructuring Fund.
Carried

#536 Dick Harwood, Bob Harvey
That the Effective Supervision Courses offered by St. Lawrence College are
deemed to be an asset to the municipality and the registration fees and text
books be paid for Heather Fox to attend, and further that the text books become
the property of the municipality at the conclusion of the course.
Carried

#537 Mike Beattie, Dick Harwood
That the rule of the Procedural By-law be waived and the adjournment time
be extended to 11:00 p.m.
Carried

#538 Jack Nicolson, Bob Harvey
That Council approve and authorize signing of the Memorandum of Agreement
to provide direction on the operation, management and administration of the
Canadian Pacific Railway line right-of-way from Havelock to Glen Tay.
Carried

#539 Jack Nicolson, Bob Harvey
That Council advertise for a part-time Fire Coordinator at an annual
salary range of $10,000 to $15,000 and that job description information can be
picked up at the Municipal Office.
Carried

#540 Dick Harwood, Bob Harvey
That the following photocopiers be purchased for the municipal office from
the Restructuring Fund: Upper Canada Office - Minolta 2080 plus stapler at a
cost of $9,067.75 and Upper Canada Office - Sharp 1610 at a cost of $2,294.50
including taxes.
Carried

#541 Elva Price, Mike Beattie
That a Chain of Office be purchased from Simpson Specialties in the amount
of $1,250.00 plus taxes from the Restructuring Fund and that the colour of the
velvet be red.
Carried
Council minutes December 13th, 1999


#542 Mike Beattie, Elva Price
That Council accept with regret, the resignation of Bob Downes from the
position of volunteer Fire Chief for Kennebec District Fire Department.
Carried

#543 Elva Price, Bob Harvey
That the request from Carolyn Stewart, Chair of the North Frontenac Fiddle
Orchestra regarding rental of the Oso Community Hall be denied.
Carried

#544 Mike Beattie, Bob Harvey
That the letter from the Royal Canadian Legion, Branch No. 425, Sharbot
Lake requesting exemption from the bag tag policy be denied.
Carried

#545 Faye R. Putnam, Elva Price
That the resolution of the Township of St. Joseph re: Home Care Services
Funding be endorsed and the appropriate letters sent.
Carried

#546 Faye R. Putnam, Elva Price
That Council endorse the purchase of the used ambulance at a cost of
$1,000.00 as bid by the Olden District Fire Department.
Carried

#547 Faye R. Putnam, Lloyd Lee
That the letter from the Arden Legion requesting exemption from the school
portion of the tax bill dated November 30, 1999 be forwarded to the Frontenac
Management Board.
Carried

#548 Lloyd Lee, Faye R. Putnam
That By-law #1999-59, being a by-law to formulate a plan for protecting
property and the health, safety and welfare of the inhabitants of an emergency
area be read three times and passed at one meeting.
Carried

#549 Elva Price, Lloyd Lee
That Council approve in principle, the closing of the road allowance
between the former Townships of Olden and Hinchinbrooke at Part Lot 30,
Concession 4 (Hinchinbrooke) and Part Lot 1, Concession 7, (Olden) as requested
by Margaret Emslie.
Carried

#550 Dick Harwood, Mike Beattie
Pursuant to Section 51 (33) of the Planning Act, the Council of the
Township of Central Frontenac has no objection to extending the time period of
the Draft Plan of Condominium Approval of the Garrison Shores Owners'
Association.
Carried

#551 Mike Beattie, Faye R. Putnam
That the Memorandum of Agreement between the Limestone District School
Board, the Kingston Frontenac Public Library and the Township be signed.
Carried

#552 Mike Beattie, Elva Price
That pursuant to Section 442 and 443 of the Municipal Act the assessment
be reduced by $51,000.00 on roll number 1039040050034500000 (Douglas Walker) due
to a gross or manifest clerical error.
Carried
Council minutes December 13th, 1999


#553 Dick Harwood, Mike Beattie
That the additional software licences be paid in the amount of $7,820.00
as per the letter from Auto Admin to be funded from Restructuring.
Carried

#554 Bob Harvey, Mike Beattie
That this meeting adjourn until Monday, January 10, 2000 at 7:30 p.m. at
Mountain Grove.
Carried










_____________________________________ ______________________________
Clerk Mayor