COUNCIL MINUTES - March 24, 1998

Council met in regular session on Tuesday, March 24, 1998 at 8:30 a.m. with all
members present
except Dick Harwood and Doug Bearance.

Michael Dawber attended to record the minutes for the North Frontenac News.

Staff members in attendance Heather Fox, Judy Gray and Jim Hegadorn. Ian
Trickett and
Cathy MacMunn attended to present their reports.

Observers in attendance were Frank Hill and Levi Ducharme.

Rick Goodfellow attended to further discuss his request for a road closing and
the townships purchase
of an old dump site.

Financial Advisors Wayne Robinson, Mac Grant, Doug Kimmett, Jim Steele and Grey
Eastough attended
to make presentation on investments.

Marcel Giroux attended to request funding for the 911 budget so that work can
get underway by
May 1, 1998.

Carl Tooley attended to discuss the MNR Fire Agreement.

Due to a prior commitment Mayor MacDonald excused himself from the meeting at
12:00 p.m. and
Deputy Mayor Lee assumed the chair.

The following resolutions were passed:

MOTION: Mike Beattie, Robert Harvey
#132 That the agenda be adopted as amended.
Carried

MOTION: Robert Harvey, Mike Beattie
#133 That the minutes of March 9, 1998 be approved as circulated.
Carried

MOTION: Robert Harvey, Faye R. Putman
#134 That Cathy MacMunn and any of the Committee of Adjustment
members be authorized
to attend the Municipal Plan Review Workshop in Kingston on
April 28 and 29, 1998
sponsored by the Ministry of Municipal Affairs and Housing.
The workshop is free and
lunch will be provided.
Carried

MOTION: Faye R. Putnam, Robert Harvey
#135 Council convene in camera to receive advise on a financial
matter.
Carried

MOTION: Lloyd Lee, Jack Nicolson
#136 That Council rise and report from committee of whole.
Carried

MOTION: Jack Nicolson, Lloyd Lee
#137 That the laddered approach as indicated in the presentation by
Dominion Securities for an
amount of up to $3 million of our current surplus funds be
invested for terms not to exceed
3 years and that additional surplus funds be invested in
Treasury bills or other short term
securities at the Treasurer's discretion.
Carried

MOTION: Jack Nicolson, Lloyd Lee
#138 That the Municipal Fire Management Plan and agreement with the
Ministry of Natural
Resources be approved in principle with the agreement to be
signed at Council's discretion
when all documentation has been received.
Carried

MOTION: Jack Nicolson, Mike Beattie
#139 That resolution #121 be amended to correct the amount of the
road and general voucher
as follows due to an error on the original vouchers passed
March 9, 1998: Road - amended
to read from $131,762.59 to $144,197.00; General - amended to
read from $69,719.66 to
$74,836.90.
Carried

MOTION: Jack Nicolson, Mike Beattie
#140 That the clerk is authorized to advertise for volunteers to
take the Basic Fire Suppression
Course.
Carried

MOTION: Jack Nicolson, Mike Beattie
#141 That the statement of policies and goals for financial
planning be adopted.
Carried


MOTION: Robert Harvey, Faye R. Putnam
#142 That operating funds, being our share per household of the
$50,000., be transferred to the 911
Committee on May 1st. The operating fund to be administered
by the 911 Committee with
Marsden Kirk being designated as the Treasurer. Quarterly
financial reports to be provided
to Council and all records to be kept and submitted for audit
by the Municipal Auditor.
Carried

MOTION: Faye R. Putnam, Elva Price
#143 That payment be made to the Public and Separate School Boards
of the 1998 Interim levies.
Carried

MOTION: Robert Harvey, Faye R. Putnam
#144 That the following policy be adopted:
1. That the road crew be allowed to work ten hour days and
take one day off per week
starting with the time change in April and ending with
the time change in October,
provided the crews rotate days off so there would be a
crew working each weekday
and that the time off must be taken as earned and NOT
accumulated to be taken at a
later date.

2. That the administration staff be allowed to work 7 extra
hours over a two week period
and take 1 day off bi-weekly, and that the day off be
taken as per a mutually agreed
upon schedule prepared by the Administrator so as not to
interfere in any way with
the day to day operation of the municipality. The
remaining staff to cover off for
each other to ensure that it is not necessary to employ
casual staff for these days off.
The day off program to be for the months of July and
August only.
Carried

MOTION: Jack Nicolson, Lloyd Lee
#145 That the General Works Manager be limited to expenditures of
up to $500.00. That such
expenditures be approved by Council during the normal
financial approved process.
Carried

MOTION: Mike Beattie, Jack Nicolson
#146 That By-law #1998-16, being a by-law to appoint Grant Price as
Acting Fire Chief for
Olden District Fire Department be read three times and passed
at one meeting.
Carried

Council Minutes - March 24, 1998 - continued

MOTION: Jack Nicolson, Mike Beattie
#147 That the General Works Manager expedite the repair or
replacement of answering machines in the Township garages as
required.
Carried

MOTION: Jack Nicolson, Mike Beattie
#148 That the agreement between Kingston, Frontenac and Lennox and
Addington Health
Unit and the Township of Central Frontenac to designate the
Health Unit as the
approving authority for sewage systems be approved as signed.
Carried

MOTION: Elva Price, Robert Harvey
#149 That By-Law #1998-14, being a by-law to amend the 911
Implementation Committee
By-law #1998-4 to change the names of some of the members be
read three times and passed
at one meeting.
Carried

MOTION: Jack Nicolson, Mike Beattie
#150 That Deputy Mayor Lloyd Lee assume the chair.
Carried

MOTION: Robert Harvey, Faye R. Putnam
#151 That the following tenders be accepted:
1. Piccadilly Hall; re tendered
2. Parham Ball Field ; Phillip Bertrim at $1,350.00 per
season.
3. Crow Lake Beach ;J & B Evans at $650.00 per season.
4. Maintenance, Olden ;District Boyce Fox at $480.00 per
month.
5. Henderson Hall grass cutting; Reg Peterson at $360.00
per season.
6. Elm Tree Fire Hall; re tendered
7. Kennebec District Grass cutting at Kennebec Recreation
Park, Mill Pond,
Kennebec Community Centre and Kennebec Lake Boat Ramp;
Don Ferguson at $1,000.00 per season.
8. Kennebec District garbage pick up; Clarke Gaylord at
$2.00 per bag.
9. Oso District garbage pick up; Gary Ferguson at $3.00
per bag.
Carried

MOTION: Faye R. Putnam, Robert Harvey
#152 That the invoice from Almonte Fire Trucks in the amount of
$1,995.65 for Central Frontenac
Rescue Unit be paid from the Rescue Unit account. This
purchase was authorized by
Motion #37 on February 2, 1998.
Carried

MOTION: Robert Harvey, Faye R. Putnam
#153 That the Township of Central Frontenac approve and sign the
agreement presented by the
Frontenac Management Board re: installments to the Board as
follows: 25% on April 15th ,
25% on July 15th, 25% on October 15th and 25% on December 15th
and that the requested
levy be paid on April 15, 1998.
Carried

MOTION: Faye R. Putnam, Robert Harvey
#154 That the policy be adopted that staff be dismissed from the
meeting upon completion of their
report.
Carried

MOTION: Robert Harvey, Faye R. Putnam
#155 That the Township of Central Frontenac endorse the resolution
of the Village of
Merrickville-Wolford re: Ice Storm '98 special aid package for
small businesses.
Carried

MOTION: Robert Harvey, Elva Price
#156 That the I.O.O.F. Mayflower Lodge be granted a donation in the
amount of the 1998
taxes on their building as per an agreement entered into with
the former Township of
Hinchinbrooke.
Carried

MOTION: Robert Harvey, Faye R. Putnam
#157 That Council approve the designation of the Trans Canada
Trail, along the abandoned CP
Rail corridor, from the Lennox and Addington County Boundary,
through the geographic
Townships of Kennebec, Olden and Oso to the intersection with
the former K-P line in
Sharbot Lake.
Carried

MOTION: Faye R. Putnam, Robert Harvey
#158 That Sharbot Lake Provincial Park be granted 2400 free tags
due to fact that a
grant-in-lieu of taxes is paid by the Provincial Government,
but that the tags must be
affixed to the bags before they are disposed at the waste
disposal site.
Carried

MOTION: Jack Nicolson, Mike Beattie
#159 That the following policy be established:
1. That the Clerk-Administrator be authorized to purchase
supplies and other necessities
without Council approval to a maximum of $500.00.
2. That the Clerk-Administrator be authorized to hire
casual employees at peak periods
as required without approval of Council.
3. That staff members reports be submitted monthly, only if
there is something
significant to report or a decision of Council required.
4. That staff members submit semi monthly reports to
Council if an emergency arises
which cannot wait until the last meeting of the month
when staff reports are to be
heard.
5. That typing, searches or other work from Committees of
Council to be done by
office staff be directed to the Clerk-Administrator and
that the Administrator
endeavour to have the work completed as quickly as
possible but not to overburden
any member of the staff.
6. That meetings, seminars, workshops, etc., attended outside the
office by staff members
which will incur registration fees, other fees or mileage must be
approved
by the Administrator. Conventions or seminars with
registration fees over $100.00
must be approved by Council.
7. That the resolution presented at a meeting be read by the
Mayor in the order they appear on the agenda unless it is more advantageous to
leave them until the end of the meeting. In order to leave a motion or motions
to the end of the meeting the Mayor must call for a
show of hands in favour of this practice and the show of hands
must be in the majority.
Carried

MOTION: Mike Beattie, Robert Harvey
#160 That this meeting adjourn until Tuesday, April 14th due to the
fact the next regular meeting
falls on Monday, April 13th which is Easter Monday.
Carried


Signed: MAYOR:_________________________
CLERK:___________________________________